University Of Agriculture And Environmental Sciences, Umuagwo, Imo State- Invitation To Tender For Year 2022 Education Trust Fund Intervention For Library Development (2 Lots)

DEADLINE: 16TH AUGUST, 2023
UNIVERSITY OF AGRICULTURE AND ENVIRONMENTAL SCIENCES
UMUAGWO, IMO STATE                             
INVITATION TO TENDER FOR YEAR 2022 EDUCATION TRUST FUND INTERVENTION FOR LIBRARY DEVELOPMENT

(1) INTRODUCTION
In compliance with the provisions of the Public Procurement Act (PPA), 2007, The University of Agriculture and Environmental Sciences, Umuagwo, Imo State, hereby invites experienced and competent Contractors, Suppliers, Vendors and the GENERAL PUBLIC to bid for her 2022 Tertiary Education Trust Fund (TETFUND) Intervention for the execution of the following procurements:

(2) SCOPE OF SUPPLIES

(3) ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2023;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the University of Agriculture and Environmental Sciences, Umuagwo or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
• that the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

(h) Company’s Audited Accounts for the last three (3) years – 2020, 2021 & 2022

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project.

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Lot 1: Evidence of current membership of Publishers or Booksellers in Nigeria;

(m) Lot 2: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);

(n) All documents for submission must be transmitted with a covering/forwarding letter under the company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), contact address, Telephone Number (preferable GSM No), and e-mail address. The Letterhead Paper must bear the names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect the Standard Bidding Document (SBD) from the office of the Head, Physical Planning between the working hours of 9:00am and 4:00pm at The University of Agriculture and Environmental Sciences, Umuagwo on evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into TSA account No. 0160099561014 in favour of The University of Agriculture and Environmental Science, Umuagwo.

(5) SUBMISSION OF BIDS
Prospective bidders are to submit two (2) hard copies of the technical bid and one (1) Financial bid packaged in different sealed envelopes and clearly marked as ‘Technical Bid’ or Financial Bid: and addressed to The Vice- Chancellor, University of Agriculture and Environmental Sciences, Umuagwo, Imo State and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender Box located at the office of the Head, Physical Planning not later than 2:00pm Wednesday, 16 August, 2023.

(6) OPENING OF TECHNICAL BIDS
Only the Technical Bids will be publicly opened immediately after the deadline for submission at 2:00pm Wednesday, 16 August, 2023, at the University’s Senate Chambers, while the Financial Bids will be kept unopened. Bidders or their representatives, CSOs and professional bodies are invited to the opening of bids.

Bidders, CSOs, Professional bodies are invited to the opening.

(7) ADDITIONAL INFORMATION
(i) The University shall verify all the claims made by applicants and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary:

(ii) Bidders who have worked for the University and have history of poor performance, abandonment, termination and/or prolonged contract execution period need not apply as their bids shall be excluded from the process in line with Section 16(8)(b) of the PPA, 2007;

(iii) All costs incurred in responding to this advertisement shall be borne solely by the Bidders;

(iv) This advertisement shall not be construed as a commitment on the part of the University.

(v) All enquiries are to be directed to: Office of the Head, Physical Planning, University of Agriculture and Environmental Science, Umuagwo, Imo State.

(vi) The Technical Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;

(vii) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;.

(viii) The University of Agriculture and Environmental Science, Umuagwo is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement Act, 2007.

(ix) For more information, please visit www.uaes.edu.ng

SIGNED
PROF. CHRISTOPHER C. EZE
ACTING VICE CHANCELLOR