University Of Benin Teaching Hospital (UBTH)- Invitation To Tender For Capital Projects (12 Lots)

DEADLINE: 22ND AUGUST, 2023
UNIVERSITY OF BENIN TEACHING HOSPITAL
P. M. B. 1111, BENIN CITY, NIGERIA
TEL/FAX: 052-876220
www.ubth.org
INVITATION TO TENDER FOR CAPITAL PROJECTS

(1) INTRODUCTION
The University of Benin Teaching Hospital, a leading healthcare institution in Nigeria hereby invites all interested and eligible contractors with relevant experience to tender for the execution of the following projects:

(2) SCOPE OF GOODS AND WORKS

CATEGORY A: GOODS

(2.2) CATEGORY B: WORKS

(3) ELIGIBILITY REQUIREMENTS
Firms interested in bidding for any of the Lots should submit the following eligibility requirements:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2023.

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the University of Benin Teaching Hospital or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

(h) Medical & Health Equipment: Letter of Authorisation from the Original Equipment Manufacturers listed in the approved Policy for Procurement of Health and Medical Equipment for Tertiary Hospitals in Nigeria;

(i) For Supply of Other Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs)

(j) Company’s Audited Accounts for the last three (3) years – 2020, 2021 & 2022;

(k) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(l) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(m) Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(n) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;

(o) ICT jobs: Evidence of current Licence/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);

(p) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner).

Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm. These documents are to be arranged in the order in which they are listed above.

(4) COLLECTION OF TENDER DOCUMENTS
Prospective bidders are to collect the Standard Bidding Documents from Room 12, Procurement Division, Administrative Block, (Laundry Extension) UBTH Ugbowo, Benin City between the Hours of 9:00am and 4:00pm. Evidence of payment of a non-refundable tender fee of N10,000.00 (Ten thousand naira) only per Lot made through REMITA PLATFORM to UBTH at any reputable Commercial Bank in Nigeria must be presented before the collection of Tender documents.

(5) SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the LOT desired, two (2) hard and soft copies each of the Technical and Financial Bids. Tender documents are to be enclosed in two separate envelopes, one to contain the Technical Bid and boldly marked “TECHNICAL BID” on the top right corner and the other to contain the financial bid and boldly marked “FINANCIAL BID” on the top right corner. The two envelopes are to be placed in one large envelope showing the Lot number of the project for which the bid is submitted and addressed to:

The Chief Medical Director
University of Benin Teaching Hospital,
P.M.B 1111, Benin City, Nigeria.

Furthermore, the envelopes are to be submitted in a tamper proof Tender Box in Room 12, Procurement Division, Administrative Block, (Laundry Extension) UBTH Ugbowo, Benin City not later than 12:00 Tuesday, 22 August, 2023. Bidders are to ensure that they sign the Bid Submission Register at the point of submission and obtain a bid submission receipt, as UBTH will not be held liable for misplaced or wrongly submitted bids. Any bid received after the stated date and time shall be returned unopened. All submissions must be made in English Language.

(6) OPENING OF TECHNICAL BIDS
Only the technical bids shall be opened immediately after the deadline for submission at 12:00 Tuesday, 22 August, 2023 at the VIP Lounge. Catering Department, UBTH, Ugbowo, Benin City, while the financial bids will be kept un-opened.  Bidders or their representatives, Civil Society Organizations, Non-Governmental Organisations and other interested members of the public are invited to witness the opening of the technical bids.

For further enquiry, please contact the Head of Procurement Department on this e-mail address: procurement@ubth.org

(7) GENERAL INFORMATION
(a) Bid must be in English Language and signed by an Official Authorised by the Bidder.

(b) Prospective bidders for each Lot should note that enclosure of Technical and Financial bids in one and same envelope will result to exposure of the financial bid at the time of technical bid opening, hence will result to automatic disqualification.

(c) Submissions that do not meet up with all the requirements specified above shall be rejected.

(d) Evaluation of bids and documents shall be strictly based on the requirements specified above.

(e) This advertisement should not be construed as a commitment or obligation on the part of the UBTH Benin to award these contracts.

(f) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned unopened.

(g) The University of Benin Teaching Hospital is not obliged to award the contracts to the lowest cost bidder.

(h) Due diligence exercise shall be conducted to verify all the claims made by bidders;

(i) The Technical Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;

(j) The University of Benin Teaching Hospital is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

For further enquiries/clarification on the advertisement, please contact the Head, Procurement Division, UBTH on procurement@ubth.org.

SIGNED
GOZHAK J. TONGSHINEN
(HOD, PROCUREMENT DIVISION)
FOR: CHIEF MEDICAL DIRECTOR