DEADLINE: 7TH AUGUST, 2023
UNIVERSITY OF PORT HARCOURT TEACHING HOSPITAL
P.M.B. 6173, PORT HARCOURT
INVITATION TO PRE-QUALIFICATION AND TENDER
(1) INTRODUCTION
The University of Port Harcourt in compliance with the requirements of the Public Procurement Act 2007 and extant regulations on Procurement of Good Works & Services, hereby invites reputable and interested contractors with requisite competence and relevant expertise to submit bids for the following project:
(2) PROJECT DESCRIPTION
Project Category: WORKS
Lot 1: Eradication of Mosquito Infestation, Sealing of Water Ingress Points in Tunnels & Basements, Fumigation and Pest Control
(3) ELIGIBILITY REQUIREMENTS -PRE-QUALIFICATION CRITERIA
All Technical Bids should be submitted with the following documents:
(i) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7.
(ii) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (2020, 2021, 2022) valid till 31st December, 2023.
(iii) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to Bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(iv) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023;
(v) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;
(vi) Evidence of registration on the National Database of Federal Contractors, Consultants and Service Providers by Submission of Interim Registration Report (IRR) expiring on 31st December, 2023 or valid Certificate issued by BPP;
(vii) A Sworn Affidavit:
- Disclosing whether or not any officer of the relevant committees of the University of Port Harcourt Teaching Hospital, Port Harcourt, Rivers State or the Bureau of Public Procurement is a Former or Present Director, shareholder, or has pecuniary interest in the Bidder and to confirm that all information in its bid are true and correct in all particulars:
- That none of the Directors has been convicted in any Country for any criminal offence including fraud or financial impropriety.
- That the Company is not in receivership, insolvency or bankruptcy.
(viii) Reference letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(ix) Company’s Audited Accounts for the last three (3) years- 2020, 2021 & 2022;
(x) Comprehensive Company’s profile showing organisational structure with Curriculum Vitae of relevant key staff to be deployed for the project, including copies of their Academic and Professional Qualification;
(xi) Documentary evidence of at least three (3) similar jobs completed in the last five (5) years including Letters of Awards with Certificate of Completion or for on-going projects of at least 70% completion with Interim Performance Certificate, and photograph of the projects;
(xii) All documents for submission must be transmitted with a covering forwarding letter under the company/firm letter headed paper bearing among others the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), contact address, telephone number (GSM), and Email address. The letter headed paper must bear the names and nationalities of the Directors of the Company at the bottom of the page duly signed by the authorized officer of the firm.
(4) COLLECTION OF TENDER DOCUMENTS
(4.1) Tender Documents are obtainable from the Procurement Department of the Hospital within the working hours 8am-4pm (Monday-Friday) upon presentation of receipt of payment of non-refundable tender fee of N10,000.00 only per LOT.
(4.2) Payment should be made to University of Port Harcourt Teaching Hospital, Port Harcourt through TSA Account REMITA Platform at any reputable Commercial Bank in Nigeria.
(5) SUBMISSION OF TENDER DOCUMENTS
(i) Prospective bidders shall submit completed Technical and Financial Bids separately in sealed envelopes and labelled “Technical Bid” and “Financial Bid” respectively with the Company name and address indicated at the back of the envelope. The two envelopes should be enclosed in one big sealed envelope and marked (Technical and Financial Bids), clearly stating the project name and LOT number at the top right hand corner of the envelope and addressed to:
The Chief Medical Director
University of Port Harcourt Teaching Hospital
Port Harcourt
(ii) All tenders should be submitted in the Tender Box in the office of the Head of Procurement Department not later than 12:00pm Monday 7 August, 2023
(6) OPENING OF TECHNICAL BIDS
Only the Technical Bids shall be opened immediately after the deadline for submission at 12:00 noon Monday, 7 August, 2023 in the Board Room,
Administrative Block of University of Port Harcourt Teaching Hospital while the financial bids shall be kept unopened. Bidders should sign the Bids Submission Register in the Procurement Department of the Hospital. For enquiries, contact the head of Procurement on tonyeogolo.14@gmail.com
(7) GENERAL INFORMATION
(i) Submission of Tender does not mean that University of Port Harcourt Teaching Hospital is under any obligation whatsoever to award your company any contract.
(ii) All Bids submitted must be in English Language.
(iii) Bids received after the deadline for submission shall be returned unopened.
(iv) The Technical Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online.
(v) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services).
(vi) Only prequalified bidders at technical evaluation shall be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders shall be returned unopened.
(vii) University of Port Harcourt Teaching Hospital. Port Harcourt reserves the right to annul the Procurement process at any time without incurring any liability in accordance with Section 28 of the Public Procurement Act.
SIGNED:
PROF. H. A. A. UGBOMA
CHIEF MEDICAL DIRECTOR
