DEADLINE: 13TH SEPTEMBER, 2023
BREAKTHROUGH ACTION NIGERIA (BA-N)
REQUEST FOR PROPOSAL FOR RESEARCH AGENCY TO CONDUCT SURVEYS
PURPOSE: RESEARCH AGENCY TO CONDUCT SURVEYS FOR BREAKTHROUGH ACTION NIGERIA (RE-ADVERTISED)

The Johns Hopkins Centre for Communication Programs (JHUCCP), Baltimore USA, has received USAID funding, under the Breakthrough ACTION Nigeria (BA-N) project, to implement health promotion and social and behaviour change interventions in Nigeria from 2017-2025.

This project works with the Federal and State Ministries of Health to build their capacity in social and behaviour change communication leadership and Implement cutting-edge social and behavioural interventions to improve the health and well-being of Nigerians across a broad array of health issues, including Maternal, Neonatal, Child Health and Nutrition (MNCH+N), Family Planning, Malaria, Tuberculosis and Zoonotic Diseases. The project works in most of the states in Nigeria including the FCT, spanning each of the major geographical zones in the country. Surveys currently run in Bauchi, Kebbi, Sokoto, Ebonyi, Akwa Ibom, Oyo, Plateau States and FCT Abuja but could change depending on project needs. However, the number of locations is anticipated to remain the same throughout the duration of the project.

Description

  • BA-N seeks to engage the services of an independent research agency in Nigeria to conduct household surveys with the aim to assess exposure to BA/N’s media materials, associated health behaviours and their proximate determinants. The successful agency will work closely with BA- N’s in-house research team to ensure the survey objectives are achieved.
  • The contracted agency must demonstrate the ability to conduct surveys in all 36 states in Nigeria with the ability to ensure full compliance with all survey requirements.
  • The contract will cover three survey rounds with at least six months between each round beginning in March of 2024. The contract will be subject to renewal based of available funding and satisfactory performance.
  • BA-N seeks to collect data from a minimum of 500 respondents from each study state with equal representation of men and women of reproductive age.
  • Sample should also lake into account the demographic profile of each study state, including rural- urban split.

Scope of Work

The contracting agency/consultant will be responsible for the following activities:

  • Participate in finalizing data collection tools which is estimated to be about 30 pages
  • Secure permission from local authorities, as appropriate, in study locations to conduct the study.
  • Identify, recruit and train experienced data collectors to conduct the survey.
  • Recruit experienced supervisors to ensure quality assurance of survey implementation.
  • Organize logistics for the training of data collectors and supervisor, which will be co-facilitated with BA-N. please proposal should detail agency’s training plan and cost which should be part of the budget.
  • Create the data capture template. Finalize the template with BA-N staff prior to data collection.
  • Create codebook for the dataset with information on the variable and value labels for the survey.
  • Conduct household surveys with eligible respondents aged 18 and above (final survey dates and states to be agreed upon with BA-N staff).
  • Edit, code, and enter the data.
  • Submit a cleaned and properly labelled data set in State format.
  • In addition to a cleaned dataset in Stata format, vendors will also submit narrative reports showcasing the result for each survey round.

Selection requirements include the following    

Eligibility Criteria:
All bidders must show their eligibility to participate in this procurement by providing copies of the following documents:

  • Legal Certificate of incorporation in Nigeria-Submit as a single document with no other attachments.
  • Tax Identification Certification: submit as a single document with no other attachments.
  • Company Profile of not more than 5 pages; with verifiable business address, valid email with telephone numbers and point of contact for the organization.
  • Evidence of Agency’s physical address (copy of tenancy agreement or any other bills or sites may be included).

Evaluation Criteria:
Proposals will be evaluated according to the quality of the technical and financial proposal, essential requirements, described in more detail below:

Technical Proposal
The technical proposal must be submitted in the following format and include the following categories of information below.

Detailed technical proposal: That must discuss or describe the following among other relevant items

(i) Proposed survey approach

(ii) Quantitative data quality assurance methods and measures.

(iii) Data security and how potential ethical issues will be addressed.

Agency capacity: Please describe the how or why your agency is best suited to take on this assignment. Please address the following areas

  • Organizational capabilities statement with relevant survey experience
  • Expertise of key personnel with relevant survey experience
  • Describe 3 samples of similar surveys successfully conducted in the past

Financial Proposal

  • Please provide a detailed budget for the proposed work and a budget justification note. The budget should reflect the cost for the 3 survey rounds, clearly showing cost per surrey. Please note that budget should be based on 8 states/locations only.

References:

  • Please provide three (3) references with complete contact information for whom similar surveys have been completed in the last 5 years.

Proposals will be evaluated based on the following essential requirements:

  • Provision of all required documents and at least 5 to 7 years running as a research agency in Nigeria
  • Proposal must demonstrate the capacity to accomplish BA-N scope of work above shown from the quality of the technical proposal.
  • Agency capacity- demonstrates requisite experience (including references)
  • Samples of past work with all 3 examples listed in the technical proposal section.
  • Price reasonableness of the agency fee

Ensure that your proposal addresses all elements listed in the table below.

CriteriaPoints
Proposed survey approach – to be assessed on the quality and appropriateness of the proposed survey methodology based on the scope of work on this REP, sampling techniques, respondents selection, data collectors training etc.20 points
Quality assurance measures – to evaluate the agency’s strategies and processes for ensuring the quality and accuracy of data collection10 points
Data security measures – to examine the agency’s policies and procedures to protect the confidentiality and security of collected data.10 Points
Organizational capabilities statement, with relevant survey experience -to evaluate the agency’s overall capabilities, including their track record, resources, and expertise in conducting similar surveys.15 points
Expertise of key personnel, including relevant survey experience- provide the qualifications experience, and expertise of the agency’s key personnel who will be involved in the survey10 points
Budget- The budget should include agency fee if any and should be supported with justification notes. Budgets will be assessed for reasonableness and adequacy of the proposed budget for conducting the survey. Justification notes should explain the rationale behind the budget allocation.20 points
Quality of references provided by previous clients – Quality of feedback from references.15 points
Total100 points

Submission of Quotes: All bids must be on the company’s official letterhead, duly signed and dated, and emailed to batenders@ba-nigeria.org . Please ensure that proposals capture all the requirements for selection. Any questions should be emailed to the procurement team at batenders@ba-nigeria.org and responses to questions will be shared with all bidders. Any bids received without following the submission instructors will be disqualified.

Only shortlisted vendors will be contacted for further discussions. Proposals should be addressed.

Project Director,
Omnibus survey Contract for Breakthrough ACTION-Nigeria Abuja.

Payment Terms:
Please state your payment terms while quoting However, BA-N’s preferred term is full payment after completion of each round of survey which will be verified by BA-N and upon receipt of service completion form and invoice.

BA-N is VAT exempt, so please do not include VAT fees when quoting. Also note that BA-N will deduct withholding tax at the applicable rate (10%) from the total value, to be remitted to FIRS.        

Note:
BA-N reserves the right to consider any quotations received before and after the end of the deadline. Any deviation from the specifications contained in the RFQ will lead to the vendor’s DISQUALIFICATION.

An Award will be made to the responsible applicant(s) whose application(s) best meets the requirements of this RFP and the selection criteria contained herein issuance of this RFP does not constitute an award commitment on the part of CCP or its funding agency. Applicants must provide all required information in their application or may be deemed non-responsive.

JHU reserves the right (but is not under obligation to do so) to enter discussions with one or more applicants in order to obtain clarifications, additional detail, or refinements in the application. Oral discussions may be conducted. JHU reserves the right award either the entire scope of work to one applicant or a partial scope of work to more than one applicant.

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