Breakthrough Action Nigeria (BA-N)- Request For Proposals For Provision Of Insurance Services (3 Lots)

DEADLINE: 23RD AUGUST, 2023
BREAKTHROUGH ACTION NIGERIA (BA-N)
REQUEST FOR PROPOSALS FOR PROVISION OF INSURANCE SERVICES

The Johns Hopkins University Centre for Communication Programs (JHUCCP), Baltimore USA, has received USAID funding, under the Breakthrough ACTION (BA) project, to implement health promotion and social and behavior change interventions in Nigeria from 2018- 2025. This project works with the Federal and State Ministries of Health to build their capacity in social and behaviour change communication leadership, implement cutting-edge social and behavioural interventions to improve the health and well- being of Nigerians across a broad array of health issues, including Maternal, Neonatal, Child Health and Nutrition (MNCH+N), Family Planning, Malaria and Tuberculosis. We work in 11 states and Abuja FCT, spanning each of the major geographical zones in the country.

PURPOSE & SPECIFICATIONS
Breakthrough ACTION – Nigeria (BA-N) is seeking competitive proposals from qualified insurance service providers to provide a comprehensive range of insurance services, including Group Life Assurance, Group Personal Accident, Asset Insurance and Vehicle Insurance for a one-year period.

The purpose of this RFP is to solicit proposals from experienced and reputable insurance companies that can provide the required services described in more details below:

(1) Group Life Assurance

(a) Death Cover

(b) Critical Illness

(2) Group Personal Accident

(a) Total Temporary Disability

(b) Total Permanent Disability

(c) Medical Expenses reimbursement

(3) Asset insurance for all assets including office furniture and fixtures, computers, mobile phones, and equipment

(a) Fire and Special Peril

(b) Burglary Cover

(c) All risk

(4) Comprehensive Motor Vehicle Insurance for BA-N fleet of vehicles

PROPOSAL REQUIREMENTS
The selection of bidders for any or all the insurance services described under the purpose and specification section of this RFP will follow a 3-stags process (Eligibility, Technical, and Financial Evaluation)

Eligibility of Bidders
All bidders must show their eligibility to participate in this procurement by providing copies of the following documents:

• Legal certificate of incorporation with the Corporate Affairs Commission
• Registration and License from relevant insurance/professional bodies in Nigeria including but not limited to National Insurance Commission,
• Tax Identification Certification and evidence of tax clearance for the last 3 years
• Company Profile; with verifiable business address, valid email with telephone numbers and point of contact for the organization.

Technical Evaluation

• Each proposal must demonstrate a knowledge and familiarity in providing the required insurance services. The proposals must be submitted in the following format and headings:

Insurance Offerings

• Provide detailed description of the insurance products and services exclusions, terms and conditions.

Claims Processing and Settlement

• Provide detailed claims processing procedure, including turnaround time and support services offered with regards to claims processing.
• Provide evidence of Gross Total claim settlement underwritten and paid in the last 3 years.

Financial Capacity and Regulatory Compliance

• Provide audited accounts for the last 3 years with proof of filing with the corporate affairs commission and any other relevant regulatory body.
• Submit evidence of Professional Indemnity insurance cover.
• Provide evidence of annual returns for the last 3 years from Corporate Affairs Commission.

Evidence of Past Performance and Experience

• Provide recommendation letters in the last 2 years from 3 reputable organizations in your client base.
• Provide detailed CVs of at least 3 proposed staff that will manage BA insurance with evidence of professional qualifications and membership to professional bodies.

Financial Evaluation
Bidders should provide the premium rate card for the required services using the cost schedule below:

LOT 1

LOT 2

LOT3

Note:

• A detailed scope of work including the value of assets, vehicles and staff emoluments will be provided to bidders who meet the eligibility and technical specifications of this procurement.
• Applicable discounts per category or insurance type should be included in this section.
• Offerors are open to apply for any or all the categories.

Submission of Quotes:
All bids must be on company’s official letter head, duly signed, dated and sealed to be delivered to the BA Nigeria Office address below, or emailed to batenders@ba-nigeria.org .

Please ensure that bids capture all the requirements for selection.

Any questions should be addressed to the procurement team and emailed to batenders@ba-nigeria.org (response to such questions will be shared with all bidders).

Any bids received without following the submission instructions will be disqualified. Only shortlisted vendors will be contacted for further discussions. Quotations should be addressed to:

Project Director,
Breakthrough ACTION-Nigeria Project
Ref- Provision of Insurance Services for Breakthrough ACTION – Nigeria
No. 23, Ibrahim Tahir Lane, Cadastral Zone B05 Utako

Payment Terms:
BA-N is VAT exempt, so please do not include VAT fees when quoting.

Note
BA-N reserves the right to consider any questions received before the end of the deadline. Any deviation from the specifications contained in the RFQ will lead to the vendor’s DISQUALIFICATION.

An Award will be made to the responsible applicant(s) whose application(s) best meets the requirements of this RFP and the selection criteria contained herein. Issuance of this RFP does not constitute an award commitment on the part of CCP or its funding agency. Applications are submitted at the risk of the applicant and all preparation and submission costs are at the applicant’s expense. Applicants must provide all required Information in their application or may be deemed non-responsive.

JHU reserves the right (but is not under obligation) to enter discussions with one or more applicants in order to obtain clarifications, additional detail, or refinements in the application. Oral discussions may be conducted. JHU reserves the right to award either the entire scope of work to one applicant or partial scope of work to more than one applicant.