DEADLINE: 11TH SEPTEMBER, 2023
FEDERAL MINISTRY OF TRANSPORTATION
INVITATION FOR TENDERS AND EXPRESSION OF INTEREST FOR PROJECTS EXECUTION
TENDER PACKAGE NO.: FMT/PROC/2023/001
1. INTRODUCTION
The Federal Government of Nigeria has provided funds in the 2023 Appropriation Act to the Federal Ministry of Transportation for the execution of policies, programmes and projects aimed at achieving its mandate.
To this end, experienced and reputable Suppliers, Contractors and Consultant/Service Providers are hereby invited to tender for the under-listed Goods and Services:
2. SCOPE OF SUPPLIES & SERVICES:
2.1 CATEGORY A: GOODS (INVITATION TO TENDER)
Interested Suppliers and Contractors are invited to submit Technical and Financial bids for the following projects:
LOT NO. PROJECT TITLE G1 Procurement of Office Equipment, Industrial Photocopier (Printer /Scanners) G2 Provision of Mobile Testing Laboratory for 3 locations (Kaduna-Kano, Kano- Maradi, and Port-Harcourt-Maiduguri Railway Projects) G3 Procurement of Basic Hydrographic Surveying with their Accessories and Software. Echo Sounder, Side Sonar, Differential GPS Instrument) S & HS G4 Procurement of E-Resource materials and after sales service on the E- Resource application. G5 Purchase of 2020 SUV Automatic V6
2.2 CATEGORY B: CONSULTANCY SERVICES
| LOT NO | PROJECT TITLE |
| C1 | Cadastral Survey for Title Deed Preparation (S & HS) |
| C2 | Capacity Building Training for Legal Officers |
| C3 | Installation of Accounting Software Application and training of staff on Digitization of Fixed Assets Registers, Advance Registers & Ledgers. |
| C4 | Change of Tele-Communication System from Radio Train Dispatching Communication System (RTDCS) to LTE – R Long Time Evolution for Railway and Upgrade of Signalling System to CTCS 0 – Central Traffic Control System 0- Fully Automatic for IDU Abuja -Kaduna Railway Project |
3. ELIGIBILITY REQUIREMENTS
Interested and competent Contractors, Suppliers and Consultants/Service Providers wishing to carry out any project listed above are required to submit the following documents. Failure to fulfil any of the under-listed requirements will render the bid, disqualified:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7. Business Name with Form BN1 is also acceptable for Services;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2023;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
g. Sworn Affidavit:
i. disclosing whether or not any officer of the relevant committees of the Federal Ministry of Transportation or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
ii. that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
iii. that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
iv. That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) month
h. Company’s Audited Accounts for the last three (3) years – 2020, 2021 & 2022;
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile including the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON, SURCON, Solicitors of the Supreme Court of Nigeria etc.;
k. Company’s Profile with documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates etc.;
l. Lot C1: Evidence of Firm’s current registration with the Surveyors Council of Nigeria;
m. Lot C2: Evidence of Firm’s current accreditation by the Centre for Management Development,
n. Lot C3: (i) Company’s Evidence of current Licence/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA) (ii) Firm’s practice Licence issued by ICAN, ANAN or any other professional body(ies);
o. For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
p. For Motor Vehicle Procurement: Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles should bid for the vehicle;
q. For Joint Venture/Partnership, Memorandum of Understanding (MOU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
r. All documents for submission must be transmitted with a Covering/Forwarding Letter under the Company’s/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM Number), and E-mail Address. The Letter Headed Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the Company; and Note that documents/information must be arranged and submitted in the sequence/order as listed above
4. COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect the Standard Bidding Documents (SBDs) for Category A & C and Request for Proposal (RFP) for Category B in a single stage two cover system from the Office of the Director, Procurement, 6th Floor, Federal Ministry of Transportation, Bukar Dipcharima Building, Central Business District, Abuja, on evidence of payment of a non- refundable Tender fee of N10,000.00 (Ten Thousand Naira) only, per Lot, paid into Remita E- Collection Account/TSA of the Federal Ministry of Transportation-Hqtrs-022900100100 in any reputable Commercial Bank in Nigeria.
5. SUBMISSION OF TENDER DOCUMENTS
5.1 Categories A – Goods:
Prospective Bidders are to submit bids for each of the Lots in One Original & Two (2) copies of completed Technical and Financial Bids for categories A (including soft copy of Financial Bid in MS Excel format), packaged separately in sealed envelopes and clearly marked ‘Technical Bid” or “Financial Bid”. Envelopes for the Technical and Financial Proposals shall be duly marked “Technical Proposal” and “Financial Proposal” respectively. The two sealed envelopes should be put together in a bigger envelope, addressed to the Permanent Secretary, Federal Ministry of Transportation, Bukar Dipcharima Building, Central Business District, Abuja, and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse of each sealed envelope should bear the company’s name and address; and should be deposited in the Tender Box at the address at paragraph 4 above, not later than 12:00 noon Monday, 11th September, 2023. Late bids shall be returned un-opened.
6. SUBMISSION OF EOI
Interested Firms in Services are to submit the Expression of Interest (EOI) for each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon, Monday, 4th September, 2023
7. OPENING OF BIDS/EOI DOCUMENTS
The EOI and the Technical bids will opened immediately after the deadlines for submission at 12:00 noon, Monday, 4th September, 2023 and 12:00 noon Monday, 11th September, 2023, respectively, at the Training Hall, Ground Floor, Federal Ministry of Transportation, Bukar Dipcharima Building, Central Business District, Abuja, in the presence of Bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the EOI/Bid Submission Register at the address stated in 4.0 above, as the Ministry will not be held liable for misplaced or wrongly submitted bids.
8. GENERAL INFORMATION
i. EOIs/Bids must be in English Language and signed by an official authorised by the bidder;
ii. EOIs/Bids submitted after the deadline for submission would be returned unopened;
iii. Bidders should not bid for more than two (2) Lots;
iv. All costs will be borne by the bidders as the Ministry will not be held responsible for any cost or expenses incurred by any interested party(ies) in connection with any response to this invitation;
v. Non-compliance with the Conditions stated therein will lead to automatic disqualification of the bidder from the bidding process;
vi. The EOIs/Technical Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the EOI’s/bid opening online;
vii. Goods: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
viii. Services: Only shortlisted Consultants will be invited at a later date for collection of Request for Proposals;
ix. The Ministry of Transportation is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007; and
x. For further enquiries, please contact Procurement Department between 9.00am to 3.30pm (Mondays-Fridays) at the following address:
Federal Ministry of Transportation,
6th Floor, Bukar,
Dipcharima Building,
Central Business District Abuja,
Signed
Permanent Secretary
Federal Ministry of Transportation
