Intersos- Invitation To Tender For The Supply Of Wash NFI Kits (3 Lots)

DEADLINE: 24TH AUGUST, 2023
INTERSOS
PUBLICATION REFERENCE: LOCAL OPEN TENDER/NHF/NIG/2023/15
SUBJECT OF THE TENDER: LOCAL OPEN TENDER FOR THE SUPPLY OF WASH NFI KITS

LOT 1: WATER HANDLING KIT– 930 KITS

LOT 2:  CHOLERA KITS– 1280 KITS

LOT 3: MENSTRUAL HYGIENE MANAGEMENT KITS- 180 KITS

SUPPLIER CAN BID FOR ANY LOT OR ALL OF THE LOT

When submitting their tenders, tenderers must follow all instructions, forms, terms of reference, contract provisions and specifications contained in this tender dossier. Failure to submit a tender containing all the required information and documentation within the deadline specified may lead to the rejection of the tender.

(1) Services to be provided.
The service required by the Contracting Authority is the FWA for the supply of WASH NFI Kits.

(2)  Timetable

• Provisional date

(3) Participation, experts and subcontracting.

(a) Participation in this tender procedure is open only to the invited tenderers.

(b) Natural or legal persons are not entitled to participate in this tender procedure and will be excluded if they are in any of the following situations:

(i) there is detection in the list of donor’s restrictive measures, at the latest before signing a contract.

(ii) it is bankrupt, subject to insolvency or winding-up procedures, where its assets are being administered by a liquidator or by a court, where it is in an arrangement with creditors, where its business activities are suspended, or where it is in any analogous situation arising from a similar procedure provided for under national laws or regulations.

(iii) it has been established by a final judgment or a final administrative decision that the economic operator is in breach of its obligations relating to the payment of taxes or social security contributions in accordance with the law of the country in which it is established, with those of the country in which the Contracting Authority is located or those of the country of the performance of the contract;

(iv) it has been established by a final judgment or a final administrative decision that the economic operator is guilty of grave professional misconduct by having violated applicable laws or regulations or ethical standards of the profession to which the economic operator belongs, or by having engaged in any wrongful conduct which has an impact on its professional credibility where such conduct denotes a wrongful intent or gross negligence, including, in particular, any of the following:

• fraudulently or negligently misrepresenting information required for the verification of the absence of grounds for exclusion or the fulfilment of selection criteria or in the performance of a contract.
• entering into agreement with other economic operators with the aim of distorting competition;
• violating intellectual property rights;
• attempting to influence the decision-making process of the Contracting Authority during the procurement procedure;
• attempting to obtain confidential information that may confer upon it undue advantages in the procurement procedure;

(v) it has been established by a final judgment that the economic operator is guilty of any of the following:

• fraud, within the meaning of Article 1 of the Convention on the protection of the European Communities’ financial interests drawn up by the Council Act of 26 July 1995;
• corruption, as defined in Article 3 of the Convention on the fight against corruption involving officials of the European Communities or officials of Member States of the European Union, drawn up by the Council Act of 26 May 1997, and in Article 2(1) of Council Framework Decision 2003/568/JHA, as well as corruption as defined in the law of the country where the Contracting Authority is located, the country in which the economic operator is established or the country of the performance of the contract;
• participation in a criminal organisation, as defined in Article 2 of Council Framework Decision 2008/841/JHA;
• money laundering or terrorist financing, as defined in Article 1 of Directive 2005/60/EC of the European Parliament and of the Council;
• terrorist-related offences or offences linked to terrorist activities, as defined in Articles 1 and 3 of Council Framework Decision 2002/475/JHA respectively, or inciting or aiding or abetting or attempting to commit such offences, as referred to in Article 4 of that Framework Decision;
• child labour or other forms of trafficking in human beings as defined in Article 2 of Directive 2011/36/EU of the European Parliament and of the Council;

(vi) the economic operator has shown significant deficiencies in complying with main obligations in the performance of previous contract signed by the Contracting Authority, which has led to its early termination or to the application of liquidated damages or other contractual penalties;

(vii) it has been established by a final judgment or a final administrative decision that the economic operator has been circumventing fiscal, social or any other applicable legal obligations, including through the creation of an entity for this purpose;

(viii) the Contractor or any of their employees and affiliates utilize:

• sexual exploitative or abusive practices, or are involved in any other humiliating, degrading or exploitative behavior.
• child labour or are involved in any other practice that can harm or is likely to cause harm to children. The ILO Convention No. 138 on the minimum age for admission to employment and work (Version 1973) guides the Contracting Authority with the following definitions: 1) Hazardous Work: work which is likely to jeopardize children’s physical, mental or moral health, safety or morals should not be done by anyone under the age of 18; and 2) Light Work: children between the ages of 13 and 15 years old may do light work, as long as it does not threaten their health and safety, or hinder their education or vocational orientation and training.

(c) Natural or legal persons are not entitled to be awarded a contract if they are in any of the following situations:

(i) is in one of the exclusion situations listed above in point b);

(ii) has misrepresented the information required by the Contracting Authority as a condition for participating in the procedure or has failed to supply that information;

(iii) was previously involved in the preparation of procurement documents where this entails a distortion of competition that cannot be remedied otherwise.

(d) In the cases listed above in point b) tenderers may be excluded from Contracting Authority procedures and be subject to financial penalties up to 10% of the total value of the contract.

(e) The tenderer must intend to provide the majority of the services itself except for the tasks entrusted to experts either as natural persons or single-member companies. If the tenderer intends to subcontract one or more parts of the contracted services, this must be clearly stated in the Organisation and Methodology and the Tender submission form. [The Contracting Authority requires that the following critical tasks be performed directly by the tenderer itself, or where the tender is submitted by a joint venture/consortium, by one of its participating members:

(i) The driver should have minimum 5 years’ work experience

(ii) a safe and clean driving record,

(iii) knowledge of driving rules and regulations and skills in minor vehicle repair;

(iv) Familiar with local routes and destinations;

(v) provision of First Aid Kit, Fire extinguisher and vehicle standard kit per car. The driver cannot not consume alcohol, smoke while on duty; The driver should be properly trained in the operation and maintenance of the vehicle; The driver shall be licensed for operating a motor vehicle which is on duty, including for passenger service if required;

(f) All subcontractors must be eligible for the contract.

(g) Subcontractors cannot be in any of the exclusion situations listed above in points b) and c).

(4)  Content of tenders and samples

SUPPLIER CAN BID FOR ANY LOT OR ALL OF THE LOT

Offers, all correspondence and documents related to the tender exchanged by the tenderer and the Contracting Authority must be written in English.

The tenderer must submit two identical envelopes:

• The first envelope must be labelled “original”
• The second envelope must be labelled “copy”.

Each envelope must contain two smaller envelopes:

• The Technical offer + administrative documentation
• The Financial offer and Tender Form only

 (see clause 8).

(4.1) Technical offer

The Technical offer must include the following documents:

• All the administrative documentation of the company:
• CAC: Cooperate Affair Commission and annual Filing
• TAX clearance Updated.
• Certified copy of Past Experience for the supply for WASH items with INGO, UN or Intersos supported with recommendation letters and Minimum Three copies of previous contracts.

Mode of submission:
(a) Original Technical Offer and other administrative documents should be submitted in a separate envelope.

(b) Original Financial Offer should be submitted in separate envelope.

(c) Both A & B should be submitted in one sealed envelope

(d) An additional copy of “C” should be submitted in a sealed envelope.

(4.2) Financial offer

For fee-based contracts:

(1) The financial offers

(2) Tender submission form (see Part D of this tender dossier) including:

(a) A signeddeclaration together with a signed “Declaration of honour on exclusion criteria and selection criteria” from each legal entity identified in the tender submission form, using the format attached to the tender submission form.

(b) Duly authorised signature: an official document (statutes, power of attorney, notary statement, etc.) proving that the person who signs on behalf of the company/joint venture/consortium is duly authorised to do so.

The Financial offer must be presented in Nigerian Naira (NGN) and must include the following documents (using the templates included in the fee-based version of Annex IV Budget Breakdown (Economic Offer) which is part of this tender dossier:

(4.3)Samples.
A sample of each item must be provided along with the offer, in accordance with the technical specifications. It is advisable to include both photographs and physical samples when possible. While each sample can bear the name of the supplier during the submission, during evaluation, the samples will be coded to exclude the names of the suppliers.

(5) Variant solutions

Tenderers are not authorised to tender for a variant in addition to this tender.

(6) Period during which tenders are binding.

Tenderers are bound by their tenders for 90 days after the deadline for submitting tenders or until they have been notified of non-award.

(7) Additional information before the deadline for submitting tenders.

The tender dossier should be clear enough to avoid candidates having to request additional information during the procedure. If the Contracting Authority, either on its own initiative or in response to a request from a tenderer, provides additional information on the tender dossier, it must send such information in writing to all the tenderers at the same time.

Tenderers may submit questions in writing to the following address specifying the reference and the contract title:

CASTRO LUBANGA, tenders.nigeria@intersos.org

The Contracting Authority has no obligation to provide clarification after the date mentioned in the timetable.

Any tenderer seeking to arrange individual meetings with the Contracting Authority concerning this contract during the tender period may be excluded from the tender procedure.

(8) Submission of tenders
Tenders must be delivered to the Contracting Authority for receiptbefore 24/08/2023  5:00 PM. They must include the requested documents in clause 4 above and be sent:

hand delivery to:

Intersos Office,
No. 30 Kinshasa Street,
Old GRA Maiduguri,
Borno State

from 8:00 AM to 5:00 PM, from Monday to Friday

In this case, the acknowledgment of receipt makes proof of compliance with the time-limit for receipt.

Tenders submitted by any other means will not be considered.Tenders must be submitted using the double envelope system, i.e., in an outer parcel or envelope containing two separate, sealed envelopes, one bearing the words ‘Envelope A Technical offer’ and the other ‘Envelope B Financial offer’. All parts of the tender other than the financial offer must be submitted in Envelope A.

Any infringement of these rules (e.g., unsealed envelopes or references to price in the technical offer) constitutes an irregularity which will lead to rejection of the tender.

The outer envelope should provide the following information:

(a) the address for submitting tenders indicated above.

The reference code of the tender procedure:  LOCAL OPEN TENDER /NHF/NIG/2023/15

The words ‘Not to be opened before the tender-opening session’ and ‘Not to be opened before the tender-opening session;

(b) the name of the tenderer.

The pages of the Technical and Financial offers must be numbered.

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