Kano State Polytechnic, Kano State- Invitation For Pre-Qualification And Request For Expression Of Interest (EOI) For The Implementation Of 2022/2023 TETfund Annual Intervention, 2022 TETFund Zonal Intervention & 2022 Revitalization Fund Projects (7 Lots)

DEADLINE: 22ND AUGUST & 5TH SEPTEMBER, 2023
KANO STATE POLYTECHNIC
P.M.B 3401, ROAD, KOFAR GADON KAYA, KANO
INVITATION FOR PREQUALIFICATION AND REQUEST FOR EXPRESSION OF INTEREST (EOI) FOR THE IMPLEMENTATION OF 2022/2023 TETFUND ANNUAL INTERVENTION, 2022 TETFUND ZONAL INTERVENTION & 2022 REVITALIZATION FUND PROJECTS

(1) INTRODUCTION
The Kano State Polytechnic, Kano State wishes to undertake the procurement of Goods and Services in the implementation of approved Years 2022/2023 (merged) TETFund Annual intervention, 2022 TETFund Zonal Intervention and 2022 Revitalization Fund projects.

(2) SCOPE OF WORKS
In compliance with the Public Procurement Act 2007, the Kano State Polytechnic hereby invites interested, competent, experienced and reputable Contractors/Suppliers, Service Providers with relevant experiences and good track records to participate in the execution of the following Projects/Programmes:

(3) ELIGIBILITY REQUIREMENTS
Interested Firms are required to submit the following documents:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7. Business Name with Form BN 1 is also acceptable for Consultancy Services;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2023, corresponding with declared annual turnovers;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2023 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

-disclosing whether or not any officer of the relevant committees of the Kano State Polytechnic, Kano State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

-that the Company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

(h) Company’s Audited Accounts for the last three (3) years -2020, 2021 & 2022;

(i) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Comprehensive Company’s Profile indicating Organisational Structure with the Curriculum Vitae for key staff to be deployed for the project, including Copies of their Academic, Professional qualifications such as COREN, CORBON, QSRBN, ARCON, etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects(including Project Notice Boards);

(l) Works: List of Plants/Equipment with proof of Ownership or Hire/Lease Agreement;

(m) For Services: Evidence of Firm’s current Practice Licence with the relevant regulatory professional bodies such as ARCON, QSRBN, COREN, CORBON etc.;

(n) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);

(o) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner).

Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested firms are to collect the Prequalification and Tender Documents from the Procurement Unit at Kano State Polytechnic upon payment of a non-refundable tender fee of N10,000.00 (Ten Thousand Naira) per Lot, through Kano State Polytechnic’s Microfinance Bank. Evidence of such payment is to be presented at the cash office, Bursary Department for official receipt which is to be presented at the point of collection of the SBD’S between 10:00am -4pm, Mondays-Fridays, please.

(5) SUBMISSION OF EOI DOCUMENTS (CONSULTANCY SERVICES)
Interested Firms are to submit two (2) bound of Expression of Interest (EOI) documents separated by dividers as indicated above. The documents should be submitted in a sealed envelope and address to: The Registrar, Kano State Polytechnic, PMB 3401, BUK Road, Kofar Gadon Kaya, Kano and clearly marked with (the name of the project and the lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in Tender Box situated in the Procurement Department not later than 12:00pm on Tuesday, 22 August, 2023. Kindly remember to sign the Bid Submission Register at the point of submission.

(5) SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
Prospective bidders are to submit two (2) hard copies of the Technical and Financial Bids (original and photocopy) packaged separately in sealed envelopes and clearly marked “Prequalification and Tender”. Thereafter, put the two sealed envelopes and addressed to: The Registrar, Kano State Polytechnic, PMB 3401, BUK Road, Kofar Gadon Kaya, Kano and clearly marked with the name of the project and put into a larger envelope and addressed to same office. Each of the envelopes must have the full address of the bidder at the reverse side of the envelope where the lot number and project are written.

Furthermore, the sealed and properly addressed envelope shall be dropped in the Tender Box situated in the Procurement Department not later than 12:00pm on Tuesday, 5 September, 2023. Kindly remember to sign the Bid Submission Register at the point of submission.

(7) OPENING OF EOI DOCUMENTS (CONSULTANCY SERVICES)
The EOI Documents shall be opened after the deadline for submission at 12:00pm on Tuesday, 22 August, 2023, in the Council Chamber, Kano State Polytechnic in the presence of the bidders or their representatives.

(8) OPENING OF TECHNICAL BIDS (GOODS & WORKS)
Only the technical bids shall be opened immediately after the deadline for submission at 12:00pm on Tuesday 5 September, 2023, in the Council Chamber Kano State Polytechnic in the presence of the bidders or their representatives while the financial bids will be kept un-opened please.

(9) GENERAL INFORMATION
(a) EOIs/Bids must be in English Language and signed by an authorized official.

(b) EOIs/Bids submitted after the deadline for submission would be returned un-opened.

(c) All costs incurred in the course of bidding will be borne by the bidder.

(d) The EOIs/Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti- Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the EOIs/bid opening online;

(e) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(f) Services: Only shortlisted Consultants will be invited at a later date for collection of Request for Proposals;

(g) The Kano State Polytechnic, Kano State is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED:
REGISTRAR