DEADLINE: 10TH OCTOBER, 2023
FEDERAL MEDICAL CENTRE AZARE
NO. 5 SULE KATAGUM ROAD, PMB. 005 AZARE, BAUCHI STATE
INVITATION TO TENDER FOR THE EXECUTION OF 2023 CAPITAL PROJECTS

1. INTRODUCTION
In compliance with the Public Procurement Act 2007 and extant regulations of Federal Government related to procurement of Goods, Works and Services. The Federal Medical Centre Azare, Bauchi State hereby inviting reputable and competent contractors to purchase tender for undertaking the following projects under 2023 appropriation.

2. SCOPE OF PROJECTS

1Supply and installation of O & G and Medicine Departments Medical equipment
2Construction of road network; Walkways, and surrounding landscaping at the permanent site
3Renovation of essential hospital buildings
4Construction of maternity complex at permanent site
5Supply and installation of renewable Energy system at Permanent Site
6Construction of Specialty Clinics and G.O.P.D

3. ELIGIBILITY REQUIREMENTS
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7;
b) Evidence of Company’s Income Tax Clearance Certificates for the last three (3) years valid till 31st December 2023; with minimum average annual turnover of N100 million for those bidding for construction works;
c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2023;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
g) Sworn affidavit

  • disclosing whether or not any officer of the relevant committees of the Federal Medical Centre Azare, Bauchi state or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
  • That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
  • That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
  • That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.

h) Medical & Health Equipment: letter of authorization from the original equipment manufacturers listed in the approved policy for procurement of Health and Medical Equipment for tertiary hospitals in Nigeria;
i) Company’s Audited Accounts for the last three years (2020, 2021 & 2022)
j) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
k) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;
l) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
m) Works: List of plants/equipment with proof of ownership/lease agreement;
n) For electricity jobs: Evidence of current licence issued by Nigerian Electricity Management Services Agency (NEMSA);
o) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
p) All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect Bid documents from the procurement unit at the Administrative Block of the Federal Medical Centre, Azare, after presenting evidence payments of non-refundable tender fee of N10, 000.00 per lot through Remita account of Federal Medical Centre Azare in any reputable commercial Banks in Nigeria.

5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with soft copy of financial bid only in MS Excel Format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to: Medical Director Federal Medical Centre, Azare, Bauchi States. Bidders should ensure writing their names and address at the reverse side of each envelope and drop same in the tender box located in the Administrative Block Federal Medical Centre Azare not later than 12:00 noon Tuesday, 10th October, 2023.

6. OPENING OF TECHNICAL BIDS
Only technical bids will be opened immediately after the deadline for submission at 12:00 noon Tuesday, 10th October, 2023 in the presence of bidders or their representatives at Board room old site Federal Medical Centre, Azare, while the financial bids will be kept un-opened.

7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidders
b. Bids submitted after the deadline for submission would be returned unopened;
c. Bidders should not bid for more than (1) lot
d. All cost will be borne by the bidders
e. The technical bids will be opened in the presence of bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and private professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
f. Only pre-qualified bidders at technical evaluation will be invited at later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
g. The FMC, Azare is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.

Signed:
Medical Director
Federal Medical Centre Azare, Bauchi State

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