DEADLINE: 18TH SEPTEMBER, 2023
FEDERAL MINISTRY OF AGRICULTURE AND RURAL DEVELOPMENT (FMARD)
REQUEST FOR EXPRESSION OF INTEREST
CONSULTING FIRMS
COUNTRY: FEDERAL REPUBLIC OF NIGERIA
NAME OF ASSIGNMENT: THE ENGAGEMENT OF SHORT-TERM CONSULTANT FOR THE DEVELOPMENT AND HOSTING OF SAPZ WEBSITE INCLUDING DEPLOYMENT OF E-MAIL SERVICES USING THE MICROSOFT 365 PLATFORM
REFERENCE NO.: SAPEZ/NPCO/IFAD/PP/CS/003
The Federal Republic of Nigeria has received financing from the International Fund for Agricultural Development (IFAD) towards the cost of Special Agro-Industrial Processing Zones (SAPZ) Program and intends to apply part of the proceeds for the recruitment of consulting services for the development of accounting software for the SAPZ Program.
The use of any IFAD financing shall be subject to IFAD’s approval, pursuant to the terms and conditions of the financing agreement, as well as IFAD’s rules, policies and procedures. IFAD and its officials, agents and employees shall be held harmless from and against all suits, proceedings, claims, demands, losses and liability of any kind or nature brought by any party in connection with Special Agro-Industrial Processing Zones (SAPZ) Program.
The consulting services (“the services”) include development and hosting of a state of art and user-friendly SAPZ program website as well as deploy e-mail services using the Microsoft 365 platform.
The scope of service for the assignment are but not limited to the following:
- design a look-and-feel for the SAPZ site capturing the different functionalities outlined in this TOR and following the SAPZ branding guidelines.
- The company will develop a graphic concept and the visual language of the templates.
- Ensure a consistent visual language on the new site by introducing fixed styles in templates ensuring consistency in fonts, formatting, icons, images, layout techniques.
- The new look and feel should be adapted to homepage, sections, subsections and the following components of the site: article template, resource webpage template, publication/guidance webpage template, country story webpage template, event webpage template, and about us template.
- Standard page elements including header, footer, tabs, persistent navigation, contact us, email and page print options should be included in the new templates.
- The new templates should guarantee that most recent content on the site is captured in automatically in the homepage in an organized way following specific categories, tags or other custom taxonomies.
- All section and subsection webpages should incorporate functionalities to guarantee the latest information on that section and sub-section is displayed (news, resources, publication/guidance, country stories, and events).
- Adapt the database of the SAPZ site to include new categories to display the information in an organic way.
- Based on the agreed templates, develop web sub-sections to the SAPZ site based on, but not limited to the structure, functionalities and features defined in these terms of reference.
- The subsections webpages should incorporate functionalities to guarantee the latest information on that sub-section is displayed (news, resources, publication/guidance, country stories, events).
- Hosting of the website for one year renewable every year upon satisfactory performance.
- The functionality of the website includes:
- Add feed link
- Responsive design;
- Social sharing features-including twitter share by text selection and twitter feed by handle and hashtag.
- Multiple page styles and custom post types;
- Search function by news, type of publication/guidance, type of resource, events, country story and issue;
- Search resources by free text;
- Interactive map;
- Signup for latest news;
- Link the site with other platforms such as Twitter, Facebook and other social media sites;
The detailed terms of reference can be obtained at the address below between the hours of 10am-4pm local time on working days or downloaded from the website: www.fmard.gov.ng
The duration of the assignment will be 12 months renewable upon satisfactorily performance and conduct.
This request for expressions of interest (REOI) follows the General Procurement Notice that appeared on the IFADs website on 17th April, 2023 on UNDB on 17th April, 2023 and Daily trust and Thursday Newspapers on 17th April, 2023.
The National Program Coordination Office (“the client”) now invites eligible consulting firms (“consultant”)s to indicate their interest in providing the services. Interested consultants should provide information demonstrating that they have the required qualification and relevant experience to perform the services. Interested firms should fill the expression of interest submission form which can also be obtained at the address below between the hours of 10am -4pm local time on working days or downloaded from the website www.fmard.gov.ng
The attention of interested consultants is drawn to IFAD’s Anti-Money Laundering and Countering the Financing of Terrorism Policy and the Revised IFAD Policy on Preventing Fraud and Corruption its Activities and Operations. The latter sets forth IFAD’s provisions on prohibited practices. IFAD further strives to ensure a safe working environment free of harassment, including sexual harassment, and free of sexual exploitation and abuse (SEA) in its activities and operations as detailed in its IFAD Policy to Preventing and Responding to Sexual Harassment, Sexual Exploitation and Abuse
The consultant shall not have any actual, potential or reasonably perceived conflict of interest. A consultant with an actual, potential or reasonably perceived conflict of interest shall be disqualified unless otherwise explicitly approved by the Fund. A consultant including their respective personnel and affiliates are considered to have a conflict of interest if they a) have a relationship that provides them with undue or undisclosed information about or influence over the selection process and the execution of the contract, b) participate in more than one EOI under this procurement action, c) have a business or family relationship with a member of the Purchaser’s board of directors or its personnel, the Fund or its personnel, or any other individual that was, has been or might reasonably be directly or indirectly involved in any part of (i) the preparation of this REOT, (II) the shortlisting or selection process for this procurement, or (ii) execution of the contract. The consultant has an ongoing obligation to disclose any situation of actual, potential or reasonably perceived conflict of interest during preparation of the EOI, the selection process or the contract execution. Failure to properly disclose any of said situations may lead to appropriate actions, including the disqualification of the consultant, the termination of the contract and any other as appropriate under the IFAD Policy on Preventing Fraud and Corruption in its Projects and Operations.
A consultant will be selected in accordance with the Consultant Qualification Selection Method (CQ5) set out in IFAD project procurement handbook that can be accessed via the IFAD website at www.ifad.org/project-procurement.
The shortlisting criteria are:
All interested firms are to submit well detailed company profile showing
1. Firm’s general experiences/expertise and qualification on website development and hosting in the last 10 years with evidence of registration with the Corporate Affairs Commission (CAC) or its equivalent.
2. Firm’s specific experience in the development and hosting of website in the last 10 years under any multilateral donor Agency like The IFAD, World Bank, ISDB, AfDB, etc.
3. Availability of qualified key personnel relevant to the assignment.
4. Firm’s Financial/Account Information with Evidence of Tax Clearance (TCC) and Audited Account for 2021, 2022 & 2023
5. Firms regional work experience in similar fields (within Nigeria and/or sub-Saharan Africa)
Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications For Joint ventures, Memorandum of Understanding must be attached.
Any request for clarification on this REO should be sent via e-mail to the address below no later than 12 Noon local time on 8th September, 2023. The client will provide responses to all clarification requests by 12 Noon local time on 11th September 2023,
Expressions of interest must be delivered in written form using the forms provided for this purpose. EOIs shall be submitted to the address below no later than 12Noon local time on 18 September, 2023.
Late Submissions will NOT be accepted.
The Client is not bound to short-list any Consultant.
Dr. Kabir Yusuf
National Program Coordinator, SAPZ
National Program Co-ordination Office (NPCO)
Federal Ministry of Agriculture and Rural Development,
FADAMA House, No. 1 Eldoret Close, Off Aminu Kano Crescent,
Wuse II, Abuja
admin@rapz.gov.ng : fmard.gov.ng , +2348168088308, +2348035949354
