Federal Ministry Of Justice- Expression Of Interest (EOI)/Invitation To Tender) (ITT) For FY 2023 Capital Projects (8 Lots)

DEADLINE: 2ND & 16TH OCTOBER, 2023
FEDERAL MINISTRY OF JUSTICE
SHEHU SHAGARI WAY, ABUJA
EXPRESSION OF INTEREST EOI/(INVITATION TO TENDER) ITT (FOR FY2023 CAPITAL PROJECTS

1. INTRODUCTION
The Federal Ministry of Justice wishes to undertake the implementation of some of its Capital Projects in the FY2023 Appropriation Act and thereby invites reputable contractors/suppliers with relevant and proven competence and experience to submit Expression of Interest/Tenders for the execution of the projects listed below:

2. PROJECTS
2.1: Invitation to Tender

3. ELIGIBILITY REQUIREMENT
3.1: ELIGIBILITY CRITERIA
Interested bidders should submit the following documents:
a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7. Business Name is acceptable for Services; b) Evidence of filing of the Company’s current Annual Returns to CAC;
c) Evidence of Company’s Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2023.
d) Evidence of Pension Clearance Certificate valid till 31st December, 2023
e) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2023
f) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;
Evidence of Registration on the BPP’s National Database of Federal Contractors, Consultants and Service Providers by submission of a valid Certificate of Registration or Interim Registration Report (IRR) expiring on 31/12/2023 issued by BPP;
h) Detailed Company’s Audited Accounts for the last three (3) years – 2020, 2021 & 2022 duly stamped by the Federal Inland Revenue Service (FIRS);
i) ASworn Affidavit:
i. disclosing whether or not any officer of the relevant Committees of the Federal Ministry of Justice or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
ii. that no Partner/Director has been convicted in any country for criminal offences related to fraudulent or corrupt practices, or criminal misrepresentation or falsification of facts relating to any matter,
iii. that the company does not at the time of this bidding period has any existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performing, bad or whose repayment portion has been outstanding for the last three months.
j) Evidence of three (3) similar jobs executed in the last five (5) years, including letters of awards, Valuation Certificate/Job Completion Certificates and photographs;
k) Reference letter from a reputable Commercial Bank in Nigeria, indicating willingness to fund the project if awarded;
1) Evidence of registration with professional body(ies) such as COREN
m) Company’s Profile with Curriculum Vitae of Key personnel including copies of their Academic /Professional Qualifications;
n) For Supply of Computers/Equipment: Letter of Authorisation from the Original Equipment Manufacturers (OEM) or their authorized/accredited representative;
o) For Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;

p) For Joint Venture/Partnership, a Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner).

4. ADDITIONAL INFORMATION
Subject to the Provisions of the Public Procurement Act, 2007 note that:
i. the Ministry shall verify any or all the claims made by the applicants and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary;
ii. All costs (Time and Material) incurred in responding to this advertisement in any way or form shall be fully borne by the bidders and are non-refundable by the Procuring Entity;
iii. This advertisement shall not be construed as a commitment on the part of the Ministry to award contract to any bidder,
iv. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Headed paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), current Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letter head Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm; and
v. none compliance to any of the above instructions will lead to disqualification of bidders;
vi. Good/Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un- opened;
vii. Services: Only shortlisted firms will be invited at a late date for collection of Request for Proposals;
viii. The Federal Ministry of Justice (FMOJ) reserves the right to cancel the Procurement process at any time without incurring any liabilities to bidders in accordance with Section 28 of the Public Procurement Act, 2007.

5. COLLECTION OF TENDER DOCUMENTS (CATEGORY A AND B)
Interested companies are to collect Standard Bidding Documents (SBD) from the Office of the Director (Procurement) 2nd floor, Wing C, Room No 2c 17 of the Federal Ministry of Justice, Headquarters, Abuja on presentation of evidence of payment of non-refundable tender fee of N10,000.00 per Lot, payable to the Federal Ministry of Justice’s Remita Account Number in any Commercial Bank in Nigeria.

6. SUBMISSION OF TENDER DOCUMENTS/BIDS
a. BOI
Prospective bidders for services (Lot C1) are to submit two (2) hard copies of Eol along with their soft copies for the Lot desired in a sealed envelope and clearly marked as “Eol” addressed to the Permanent Secretary, Federal Ministry of Justice and clearly marked with (the name of the project and the Lot No.). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender boxes in the Office of the Director Procurement, 2nd floor Room No 2c 17 of the Federal Ministry of Justice, not later than 12:00 noon Monday, 2 October, 2023.

b. ITT Goods and Works
Prospective bidders for goods and works are to submit two (2) hard copies along with their soft copies. The Technical and Financial Bids for each of the Lot desired are to be packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Permanent Secretary, Federal Ministry of Justice and clearly marked with (the name of the project and the Lot No.). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and dropped in the designated tender boxes in the Office of the Director Procurement, 2 floor Room No 2c 17 of the Federal Ministry of Justice, not later than 12:00 noon Monday, 16 October, 2023.

c. NOTE: The Ministry of Justice shall not consider any EOI/Bids submitted after the deadline or to wrong location. Such EOL/bids shall be declared late, rejected and returned unopened to the bidder.

7. OPENING OF BOI & TECHNICAL BIDS
a. Expression of Interest
The Expression of Interest will be opened immediately after the deadline for submission at 12:00 noon Monday, 2 October, 2023, in the Ministry’s Auditorium. Please ensure that you sign the EOI Submission Register in the Office of the Director, Procurement as Federal Ministry of Justice will not be held liable for misplaced or wrongly submitted bids.

b. Goods and Works
The Technical Bids will be opened immediately after the deadline for submission at 12:00 noon Monday, 16 October, 2023, in the Ministry’s Auditorium, at the Federal Ministry of Justice, Plot 71B, Shehu Shagari Way, Maitama, Abuja while the Financial bids will be kept unopened. Please ensure that you sign the Bid Submission Register in the Office of the Director, Procurement as Federal Ministry of Justice will not be held liable for misplaced or wrongly submitted bids.

c. The Bids Opening in the presence of observers will be covered by video recording.
d. Clarification
For further clarification, please contact, Engr Ochogbu Agbo, Director Procurement on 08032041029 or in the Office of Director Procurement, 2 floor Room No. 2c 20 of the Federal Ministry of Justice, Plot 71B, Shehu Shagari Way, Maitama, Abuja between 9:00am and 3:00pm on working days.

8. GENERAL INFORMATION
i. Bids must be in English Language only and signed by an official authorised by the bidder Bids submitted after deadline for submission will be returned unopened
ii. All costs will be borne by the bidders
iii. Only prequalified bidders will be contacted at a later date for financial bid opening while financial bids of unqualified bidders will be returned unopened
iv. The Federal Ministry of Justice is not bound to prequalify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
v. This advertisement shall not be construed as a commitment on the part of the Ministry nor shall it entitle tenderers to make any claims or seek any indemnity from the Ministry by virtue of his/her response to the Advert

Sign:
Solicitor General of the Federation/Permanent Secretary