DEADLINE: 13TH SEPTEMBER, 2023
GLOBAL ALLIANCE FOR IMPROVED NUTRITION (GAIN)
REQUEST FOR QUOTATIONS FOR PROVISION OF PHYSICAL OFFICE SECURITY SERVICES
I. BACKGROUND AND SCOPE OF SUPPLY
1. ABOUT GAIN
The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the UN in 2002 to tackle the human suffering caused by malnutrition. Working with both governments and businesses, we aim to transform food systems so that they deliver more nutritious food for all people.
At GAIN, we believe that everyone in the world should have access to nutritious and safe food. We work to understand and deliver specific solutions to the daily challenge of food insecurity faced by poor people. By understanding that there is no “one-size-fits-all” model, we develop alliances and build tailored programmes, using a variety of flexible models and approaches.
We build alliances between governments, local and global businesses, and civil society to deliver sustainable improvements at scale. We are part of a global network of partners working together to create sustainable solutions to malnutrition. Through alliances, we provide technical, financial and policy support to key participants in the food system. We use specific learning, evidence of impact, and results of projects and programmes to shape and influence the actions of others.
Headquartered in Geneva, Switzerland, GAIN has representative offices in Denmark, The Netherlands, the United Kingdom, and the United States. In addition, we have country offices in Bangladesh, Ethiopia, India, Indonesia, Kenya, Mozambique, Nigeria, Pakistan, and Tanzania. Programmes and projects are carried out in a variety of other countries, particularly in Africa and Asia.
2. BACKGROUND
GAIN seeks quotations from qualified security companies for the management, maintenance, and enhancement of GAIN’s physical security arrangements at its main office premises in Abuja. The contract will be initially for one year with the possibility of extension, subject to satisfactory performance of the contractor.
3. SCOPE OF WORK
The successful company will guarantee highly trained operatives to cover a 24-hour work schedule shifts. The number of shifts is at the discretion of the respondent but must be in full compliance with requirements of Nigerian labour laws.
The scope of work to be contracted will include but is not limited to the following:
a. The company will provide fully literate, physically fit, healthy, responsible, disciplined, competent in all respects, and well-trained professional security personnel table to provide continuous security cover for GAIN office.
b. Deployed Guards will be supervised periodically by a patrol unit or supervisor who will make periodic checks/visits.
c. A diary record of attendance at the office will be kept by the guards in charge of the office, who will note in that record all irregularities or incidents discovered by them, as well as their attendance at the office.
d. The security company will provide a written report to GAIN of any such irregularities or incidents within 24 hours, and if required, make the record available for inspection by GAIN or the Police.
e. The security company shall install and use an electronic guard patrol monitoring device on selected areas of the office and ensure patrols are conducted with reports sent in real-time.
f. A breakdown of costs should be provided in the financial proposal clearly and separately indicating key cost elements such as staff pay, administrative charges, WHT, etc.
g. The awarded company must share employment contracts of staff deployed to GAIN to ensure Nigeria Labor laws are followed.
2. Supplies and equipment
The security services contractor will be responsible for providing all necessary security equipment required to carry out the work. This includes but is not limited to access control systems, alarm systems, patrol monitoring devices, communication devices, and other security-related equipment. The contractor will ensure the availability, installation, and proper functioning of these security devices to enhance the overall security measures at the premises. Additionally, there will be a dedicated storage room on-site to securely store and organize the security equipment. By providing comprehensive security equipment, the contractor contributes to establishing a robust security infrastructure and ensuring the safety and protection of the premises.
3. Premises
The premises must be always manned by two guards and a reliever for guards to cover leave periods to ensure comprehensive security coverage.
3.1. Submission of Quotes
The table below provides illustrative dates for the work/deliverables.
Issuance of Request for Quotes 1st September 2023 Deadline for submission of Quotes 13th September 2023
3.2. VENDOR REQUIREMENTS
The vendor must be able to provide evidence of prior experience of providing security services to organisations, especially International Non-Governmental Organisations (INGOs). Interested vendors must be registered with the Corporate Affairs Commission (CAC), must have a TIN number and must be able to submit evidence of remittance of all statutory deductions. GAIN will require testimonials from at least two previous clients. Proven track record in rendering satisfactory security services to high-end premises. Financially sound and stable, evidenced by authentic financial statements for the past two years of operation. The personnel must have training and experience in similar environments; and must not have criminal records or pending court cases against them.
II. INSTRUCTIONS FOR RESPONDING
This section addresses the process for responding to this solicitation. Bidders are encouraged to review this prior to completing their responses.
CONTACT
Please direct all inquiries and other communications to digelle@gainhealth.org Cc: tolasunkanmi@gainhealth.org
SUBMISSION
Interested vendors should send their quotes for this contract as well as specified qualifications and requirements to: (nquotation@gainhealth.org) on or before 13th September 2023 and cc (digelle@gainhealth.org). Please use the subject line ‘Quotes for Security Services’ when responding.
DEADLINE
Completed quotation should be submitted to digelle@gainhealth.org at 23:59 on the 13th of September 2023 West Africa Time.
