DEADLINE: 10TH OCTOBER, 2023
NIGERIA MINING CADASTRE OFFICE
NO. 37 LOBITO CRESCENT WUSE 2, ABUJA
INVITATION TO TENDER FOR 2023 CAPITAL PROJECTS
1. INTRODUCTION
The Nigeria Mining Cadastre Office & Centres in furtherance of its vision to provide an independent, efficient and transparent Mining Cadastre System which grants and administers Mining Licenses and Permits in accordance with best international practices. The MCO wishes to invite reputable contractors/consultants with relevant proven competences and experience to submit tender for execution if its 2023 capital projects/special intervention fund projects 2023-2024 in accordance with the Public Procurement Act, 2007.
2. SCOPE OF WORKS/GOODS & SUPPLIES/CONSULTANCY SERVICES
CATEGORY A: WORKS
Lots Project Description Location MCO/CAP/23/006 Renovation/Refurbishment of MCO Headquarters Building & Annex Office Abuja HQ MCO/CAP/23/009 Installation of Solar Street lights in Tudun Iya Funtua LGA Kastina State Funtua LGA in Katsina Stae MCO/CAP/23/016 Supply and Installation of Solar street light in Mararaba, Musawa LGA Katsina State Musawa LGA in Katsina State MCO/CAP/23/020 Solar power back ups infrastructures for MCO HQ and Zonal Offices highly Sensitive ICt Gadgets/Equipment Abuja & Zonal Office MCO/CAP/23/022 Expansion of the E-Record/Archiving Store Infrastructure Abuja HQ
CATEGORY B: GOODS & SUPPLIES
| Lots | Project Description | Location |
| MCO/CAP/23/008 | Strategic Revenue Recovery of valid mineral titles Gazette of Defaulters and Revocation. | Abuja HQ |
| MCO/CAP/23/011 | Supply of vehicles for mining surveillance in Nasarawa South Senatorial District of Nasarawa State | Nasarawa South |
| MCO/CAP/23/017 | Operational/field Monitoring Vehicles (HQ & 6 Zonal Office) | |
| MCO/CAP/23/018 | Procurement of Office Furniture and Equipment for MCO HQ and Zonal office | Abuja & 6 Zonal Office |
| MCO/CAP/23/021 | Acquisition of computer Hardware enterprises licences, multimedia software including server/client network antivirus software solution for MCO HQ and 6 Zonal Office. | Abuja & 6 Zonal Office |
| MCO/CAP/23/023 | Acquisition of Geo-Data Equipment and facilities for enhance Monitoring and Coordination of Mineral Title | Abuja & 6 Zonal Office |
| MCO/CAP/23/024 | Procurement of Survey Accuracy Measuring equipment/Application | Abuja & 6 Zonal Office |
| MCO/CAP/23/025 | Acquisition Geo Spatial Cadastre Mapping Infrastructure/ Technology | Abuja & 6 Zonal Office |
CATEGORY C: CONSULTING SERVICES
Lots Project Description Location MCO/CAP/23/001 Upgrade of the SIGTIM software to Web Based/online Mineral Title Administration and Management Abuja HQ MCO/CAP/23/002 Modern E-record and E-Archiving of mineral title management system Abuja HQ MCO/CAP/23/004 Beaconing of Mineral Sites in selected areas in six geo political zones Nationwide MCO/CAP/23/005 Geo Data Report updating from 36 state and FCT Abuja Nationwide MCO/CAP/23/007 Thematic Mapping of Mineral Title area, restricted and protection areas in Nigeria Nationwide MCO/CAP/23/010 Strategic training of youth and women in mining communities in Funtua Local Government of Katsina Funtua LGA, Katsina State MCO/CAP/23/011 Stakeholders Sensitization on the prevention of Drug Abuse in Funtua/Dandum constituency Funtua/Dandum LGA, of Katsina State MCO/CAP/23/013 Training and Empowerment of Youth and Women in mining of mineral in Osun west Senatorial District of Osun State Osun West Senatorial District of Osun State MCO/CAP/23/014 Up scaling and advocacy of limestone Mining Business in Afikpo North LGA Ebonyi state Afikpo North LGA in Ebonyi State MCO/CAP/23/015 Creating awareness on the Economic prospect of Artisanal and small-scale Kaolin Mining in Uyo Federal Constituency, Akwa Ibom State Uyo, Akwa Ibom
3. ELIGIBILITY REQUIREMENTS
a. Evidence of Certificate of incorporation with Corporate Affairs Commission (CAC) including forms CA22 and CAC7. Business name with form BN1s is also acceptable;
b. Evidence of Tax Clearance Certificate(or personal Income Tax Clearance Certificates for all partners) for the last three (3) years expiring 31st December 31st, 2023; with minimum average annual turnover of N20 million;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2023;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
g. Sworn affidavit
- disclosing whether or not any officer of the relevant committees of the Nigeria Mining Cadastre Office or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
- That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
- That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.
h. Company’s Audited Accounts for the last three years (2020, 2021 & 2022)
i. Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l. Only companies included in the National Automotive design and development Councils approved list of Local manufacturers of vehicles or their authorized representatives should bid for the vehicles;
m. For supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturer (OEMs)
n. Works: List of Plants/Equipment with proof of Ownership/Lease agreement;
o. Consultancy services: evidence of firms’ registration with relevant regulatory professional body(ies) such as CMD for training, COREN, QSRBN, ARCON, CORBON etc for construction supervision, NITDA & CPN for ICT etc;
p. Electricity jobs: Evidence of current licence issued by Nigerian Electricity Management Services Agency (NEMSA)
q. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS (CATEGORY A & B)
Interested companies are to collect the Standard Bidding Document (SBD) documents from the Head of procurement Room 05, first floor MCO annex building shall on of evidence of payment of a non-refundable Tender fee of N10,000 per lot paid into Nigeria Mining Cadastre Office’s Remita account in any reputable commercial bank in Nigeria and collect Standard Bidding Document within working hours (8:00am to 4:00pm) Monday to Friday.
5. SUBMISSION OF TENDER DOCUMENTS (CATEGORY A & B)
Completed Technical and Financial bids in separate envelopes (two set of hard copies) and clearly marked “technical” and “financial” shall be submitted. The two envelopes should be enclosed in a large sealed tamper proof envelope labeled “Technical and Financial Bids” with the project name at the top-right hand corner with the company name behind the envelope and addressed as follows:
The Director-General (NMCOC)No. 37 Lobito CrescentWuse II Abuja
The documents should be deposited in tender box at the tender secretariat,
Nigeria Mining Cadastre Office,
No 37 Lobito Crescent Wuse II
Abuja.
Closing time of all submissions is on or before 12:00 noon, Wednesday, 4th October, 2023.
6. SUBMISSION OF EOI DOCUMENTS (CATEGORY C)
Interested firms are to submit two (2) bound of Expression of Interest (EOI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed as stated above; and clearly marked with (the name of the project and the lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated tender box at the MCO’s conference room not later than 12:00 noon, Monday 18th September, 2023.
7. OPENING OF EOI AND TECHNICAL BIDS
The EOI and technical bids shall be opened immediately after the deadline for submission at 12:00 noon, Monday 18th September, 2023 and Wednesday, 4th October, 2023 respectively, at the MCO conference room, in the presence of bidders or their representatives, while the financial bids will be kept un-opened.
8. PLEASE NOTE THAT
a. All submission must be made in English Language
b. Certificates shall be referred to the respective issuing authority for verification and authentication.
c. Contractors/consultant are not permitted to bid for more than (2) lots, any firm that violates this instruction shall be disqualified.
d. Technical and Financial Bids enclosed in one and same envelope that will expose the Technical and Financial Bids at the same time of opening shall be disqualified;
e. Submission that does not meet up with the requirements specified above shall be disqualified.
f. The Evaluation shall be strictly based on the requirement specified above;
g. The EOI/technical bids will be opened in the presence of bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and private professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
h. Category C: Only shortlisted firms will be invited at a later date for collection of Request for Proposals
i. Category A & B: Only pre-qualified bidders at technical evaluation will be invited at later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
j. The Nigeria Mining Cadastre Office is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.
SIGNED
DIRECTOR GENERAL
(MCO)
