DEADLINE: 30TH OCTOBER, 2023
AKWA IBOM STATE POLYTECHNIC, IKOT OSURUA, IKOT EKPENE
INVITATION OF TENDER FOR PROJECTS EXECUTION

1. INTRODUCTION:
The Akwa Ibom State Polytechnic, Ikot Osurua, Ikot Ekpene, invites interested competent and reputable contractors to apply for pre-qualification and tender for the execution of Needs Assessment Revitalization Fund Projects in the Polytechnic.

2. SCOPE OF WORKS:

LOTSCOPE
1. Supply of Students’ Dual Desk to the institution.

3. ELIGIBILITY REQUIREMENT:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC,, or CAC, and CAC,:
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31 December, 2023;
c. Evidence of Pension Clearance Certificate valid till 31″ December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is 50m and above);
e. Evidence of Nigeria Social Industrial Trust Fund (NSITF)Clearance Certificate valid till 31 December, 2023;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/23 or valid Certificate issued by BPP.
g. Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs):
h. Sworn Affidavit:

  • disclosing whether or not any officer of the relevant committees of the Akwa Ibom State Polytechnic, Ikot Osurua, Ikot Ekpene or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
  • that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
  • that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings

i. Company’s Audited Accounts for the last three (3) years, 2020, 2021 & 2022;
j. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
k. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.
l. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
m. For Joint Venture/Partnership, Memorandum of Understanding (MOU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)

Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

4. METHOD OF APPLICATION:
The bid documents will be collected from the Procurement Department on payment of the tender fee of N10,000 only to the bank account below:

Bank Name: United, of Africa
Account Number: 1010264421
Account Name: Akwa Ibom State Polytechnic
The pre-qualification documents and financial bids should be submitted in a sealed envelope clearly marked “PRE- QUALIFICATION FOR THE SUPPLY OF STUDENTS’ DUAL DESK IN THE POLYTECHNIC”.

5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, three (3) hard copies each of the technical and financial bids with softcopy of clearly marked as technical biancial bid only in MS Excel format, packaged separately in sealed envelopes and Financial Bid. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to Rector, Akwa Ibom State Polytechnic, Ikot Osurua, Ikot Ekpene and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box not more than 12:00 noon Monday, 30 October, 2023.

6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission 12:00 noon Monday, 30 October, 2023 at the Polytechnic conference in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the Procurement Office, as the Polytechnic will not be held liable for misplaced or wrongly submitted bids.

7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorised by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All costs will be borne by the bidders;
d. The Technical Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
e. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
f. N/B: The Polytechnic is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

ENQUIRIES:
All enquiries and technical issues should be directed to the office of the Rector, Akwa Ibom State Polytechnic, Ikot Osurua, Ikot Ekpene.

Signed:
Mr. Godswill E. Udofah, MNIM
Acting Registrar

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