DEADLINE: 13TH NOVEMBER, 2023
FEDERAL UNIVERSITY OF TECHNOLOGY (FUTIA)
PMB 1055 IKOT ABASI, AKWA IBOM STATE
INVITATION FOR PRE-QUALIFICATION AND TENDER FOR YEAR 2023 ANNUAL APPROPRIATION PROJECTS
1. BACKGROUND
The Federal University of Technology, Ikot Abasi, pursuant to its mandate and in compliance with the requirements of the Public Procurement Act 2007 and other extant government regulation wishes to invite interested, competent, qualified, and experienced contractors/firms with relevant experiences and good track records of prompt delivery of similar projects to be pre-qualified for the construction of Academic Building under the 2023 Annual Appropriation Projects.
2. SCOPE OF WORKS
LOT 1: Construction of Academic Building
3. ELIGIBILITY REQUIREMENTS
a. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificates for the last three (3) years valid till 31st December 2023; with minimums average annual turnover of N50 Million
c. Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2023;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
g. Sworn affidavit
- disclosing whether or not any officer of the relevant committees of the Federal University of Technology, Ikot Abasi state or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
- That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
h. Company’s Audited Accounts for the last three years (2019, 2020, 2021) duly acknowledged by the Federal Inland Revenue Service (FIRS);
i. Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l. List of Plants/Equipment with Proof of Ownership/Lease agreements
m. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested firms are to collect the Standard Bidding Document (SBD) from the office of the Director of Procurement, Federal University of Technology, Ikot Abasi on evidence of payment of a non-refundable tender fee of N10,000.00 per lot, through REMITA platform in any commercial Bank of their choice in favors of Federal University of Technology, Ikot Abasi, Evidence of such payments to be presented at the Cash office, Bursary Department for official receipt.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to:
The Registrar, Federal University of Technology, Ikot Abasi, PMB 1055 Ikot Abasi, Akwa Ibom State Nigeria and clearly marked with (the name of the project and the lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated tender box at the Registrar’s Office Federal University of Technology, Ikot Abasi not later than 12:00 noon on Monday 13th November, 2023. The working hours are 8:00am to 4:00pm on weekdays, excluding weekends.
6. OPENING OF TECHNICAL BIDS
The technical bids will be opened immediately after the deadline for submission at 12:00noon Monday 13th November, 2023 in the Senate Chamber of the University in the presence of bidders or their representatives, while the financial bids will be kept unopened. Please ensure the bid submission register in the office of the Registrar of the University as the University will not be held liable for misplaced or wrongly submitted bids.
7. GENERAL INFORMATION
a) Bids must be in English Language and signed by an official authorized by the bidder;
b) Bids submitted after the deadline for submission would be returned unopened;
c) Delivery by courier will not be accepted.
d) The University is not obliged to award the contract to the lowest bidder;
e) All cost will be borne by the bidders;
f) The technical bids will be opened in the presence of CSOs and Professional bodies and covered by video recording, invitation link will be sent to bidder who chooses to join the bid opening online.
g) Only pre-qualified bidders at technical evaluation will be invited at later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
h) Federal University of Technology, Ikot Abasi is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.
Signed:
Registrar
