University Of Port Harcourt (UNIPORT)- Invitation For Pre-Qualification (Technical) For Year 2023 TETFUND Annual Intervention Projects (5 Lots)

DEADLINE: 13TH NOVEMBER, 2023
UNIVERSITY OF PORT HARCOURT (UNIPORT)
CHOBA, NIGERIA
INVITATION FOR PRE-QUALIFICATION (TECHNICAL) FOR YEAR 2023 TETFUND ANNUAL INTERVENTION PROJECTS

1. INTRODUCTION
The University of Port-Harcourt, Choba, Rivers State, Nigeria hereby invites tenders from competent and reliable contractors, suppliers, and vendors for the procurement of the following projects.

2. SCOPE OF WORK
CODE

3. ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following:
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7;
b) Evidence of Company’s Income Tax Clearance Certificates for the last three (3) years valid till 31st December 2023; with a minimum average annual turnover of N300 million for lot A1 and N100 million for lots A2, A3, A4 and A5 respectively.
c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2023;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
g) Sworn affidavit

• disclosing whether or not any officer of the relevant committees of the University of Port Harcourt or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding.
• That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.

h) For supply of equipment: letter of authorization as representative of the Original Equipment Manufacturers (OEMs).

i) Company’s Audited Accounts for the last three years (2020, 2021 & 2022);

j) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;

k) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;

l) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;

m) Works: List of Plants/Equipment with proof of Ownership/Lease agreement;

n) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);

Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. SUBMISSION OF TENDER DOCUMENTS
Two bounded copies (original and photocopy) of the technical bids are to be sealed in an envelope indicating the lot number, project description, and code clearly marked as “Technical Bid’. The sealed envelope is to be addressed to the Vice-Chancellor, University of Port Harcourt Choba, Senate Building, 3rd Floor, University Park, and clearly marked with the name of the project and the lot number at the top left-hand corner and drop it in the tamper proof-box.

Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender Box by the Vice-Chancellor’s visitor waiting room not later than 12:00 noon, Monday, 13 November, 2023.

5. OPENING OF TECHNICAL BIDS
The submitted technical bids will be opened immediately after the deadline for submission at 12:00 noon, Monday, 13 November, 2023, at the Senate Chambers, University Park, University of Port Harcourt Choba, in the presence of bidders or their representatives.
Please, ensure that you sign the Bid Submission register at the point of submission will not be held liable for misplaced or wrongly submitted bids.

6. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned unopened;
c. Bidders should not bid for more than one (1) Lots, contravention is automatic dis-qualification;
d. All costs incurred as a result of this invitation and subsequent requests for information shall be borne by the bidders;
e. Delivery of bids through the Courier service will not be accepted, if received after the deadline.
f. The technical bids will be opened immediately after the dateline in the presence of CSOs and professional bodies and covered by video recording; an invitation link will be sent to bidders for information shall be borne by the bidders.
g. Only pre-qualified bidders at technical evaluation will be invited at later date for collection of tender documents.
h. The University of Port Harcourt, Choba Rivers state is not bound to prequalify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007

SIGNED
REGISTRAR