DEADLINE: 13TH DECEMBER, 2023
ADEYEMI COLLEGE OF EDUCATION, ONDO
PMB 520, ONDO STATE
www.aceondo.edu.ng
INVITATION TO TENDER FOR THE SUPPLY OF GOODS AND SERVICES

1. INTRODUCTION
Adeyemi College of Education, Ondo, Ondo state in compliance with the Public Procurement Act, 2007 hereby invites reputable and competent firms with relevant experience and good track records to submit Technical and Financial bids for year 2023 Tetfund Zonal Intervention mentioned below;

2. SCOPE OF SERVICES
The scope of the supply is as shown in the table below:
INVITATION TO TENDER (Year 2023 TETFUND ZONAL INTERVENTION PROJECT (Goods)

LOT NOSPROJECT NAME
Lot R1Supply, Installation and Testing of office equipment

3. ELIGIBILITY REQUIREMENTS
Prospective contractors should submit the following document as applicable;
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7.
b) Evidence of Company’s Income Tax Clearance Certificates (for the last three (3) years valid till 31st December 2023; with minimum average annual turnover of N150 million;
c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2023;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
g) Original Sworn affidavit

  • disclosing whether or not any officer of the relevant committees of the Adeyemi College of Education or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
  • That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
  • That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
  • That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.

h) Company’s Audited Accounts for the last three years (2020, 2021 & 2022);
i) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;
k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Director of Procurement, First floor of the former uncompleted building, opposite school of postgraduate studies & Research Adeyemi College of Education, Ondo on evidence of payment of a non-refundable fee of N10, 000.00 paid into the Adeyemi College of Education, Ondo’s remita account in any reputable commercial bank in Nigeri.

5. SUBMISSION OF TENDER DOCUMENT
Prospective bidders are to submit two (2) hard copies each of the technical and financial bids with softcopy of the financial bid in MS Excel format, packaged separately in sealed and clearly marked as “Technical Bid” and “Financial Bid”. Thereafter, the two sealed envelopes should be put together in a bigger sealed envelope addressed to Director of Procurement Adeyemi College of Education PMB 520, Ondo and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated tender box at the office of the Director of Procurement Adeyemi College of Education PMB 520, Ondo not later than 12:00 noon on Wednesday, 13th December, 2023.

6. OPENING OF TECHNICAL BIDS
The technical bids will be opened immediately after the deadline for submission at 12:00 noon Wednesday, 13th December, 2023 in the centre of Educational Technology’s Conference Room, Adeyemi College of Education, Ondo in presence of bidders or their representatives while the financial, bids will be kept un-opened.

7. GENERAL INFORMATION
a) Bids must be in English Language and signed by an official authorized by the bidder;
b) Bids submitted after the deadline for submission would be returned unopened;
c) All cost will be borne by the bidders;
d) The Technical will be opened in the presence of bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and private professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
e) Only pre-qualified bidders will be invited at later date for financial bids opening while financial bids of un-successful bidders will be returned un-opened;
f) Adeyemi College of Education, Ondo is not bound to prequalify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement Act 2007.

Signed
Dr. S. A. Akintude
Provost
Adeyemi College of Education, Ondo

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