High Court Of The Federal Capital Territory- Invitation For Pre-qualification And Expression Of Interest For Judiciary Special Intervention Projects For The Year 2023 (3 Lots)

DEADLINE: 8TH & 16TH JANUARY, 2024
HIGH COURT OF THE FEDERAL CAPITAL TERRITORY
INVITATION FOR PREQUALIFICATION AND EXPRESSION OF INTEREST FOR JUDICIARY SPECIAL INTERVENTION PROJECTS FOR THE YEAR 2023

1. INTRODUCTION
The High court of the Federal Capital Territory is desirous to provide a befitting and conducive residential accommodation for its officers in order to enhance their performance in carrying judicial duties to the citizenry’s thereby embarking on a special intervention project for the rehabilitation/alteration of some Judges/Magistrate Residence within the Federal Capital Territory in compliance with the provision of the Public Procurement ACT (PPA 2007, invites competent and experienced contractors/consulting firm to apply for the under-listed projects in the fiscal year, 2023.

2. SCOPE OF WORKS AND SERVICES

3. ELIGIBILITY REQUIREMENTS
Prospective companies shall submit the following documents and without any of which the company will automatically be disqualified.
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7 or business name is also acceptable;
b) Evidence of current annual returns to Corporate Affairs Commission;
c) Evidence of Company’s Income Tax Clearance Certificates (or personal Income Tax Clearance Certificates for all partners) for the last three (3) years valid till 31st December 2023;
d) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above).
e) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
f) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2023;
g) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
h) Sworn affidavit

• disclosing whether or not any officer of the relevant committees of the High Court of the Federal Capital Territory or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
• That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.

i) Company’s Audited Accounts for the last three years (2020, 2021 and 2022);
j) Bank Reference letter addressed to the Hon. Administrator, national Judicial Institute, Abuja from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
k) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications eg Architect, Quantity Surveyor, Electrical Engineer, Mechanical Engineer and Civil Engineer.
l) Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
m) Category A: List of plants/equipment with proof of ownership/lease agreement
n) Category B: Evidence of firm’s current registration with relevant regulatory professional body(ies) such as COREN/QSRBN/ARCON/CORBON/SURCON etc
o) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
p) All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. SUBMISSION OF EXPRESSION OF INTEREST DOCUMENTS
Interested bidders are to submit two (2) bound copies of Expression of interest (EOI) separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to The Chief Registrar, High Court of the Federal Capital Territory, Abuja and clearly marked with the project name & lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender box at the office of the Head of Procurement not later than 12:00 noon Monday 8th January, 2024

5. SUBMISSION OF PRE-QUALIFICATION DOCUMENTS
Prospective bidders are to submit 3Nos. Documents (1 original, 2 copies) in a sealed envelope marked “2023 PRE-QUALIFICATION EXERCISE with Lot number boldly written and addressed to the Chief Registrar, FCT High Court of Justice, Maitama, Abuja. The reverse side of each SEALED ENVELOPE should bear the name and address of the bidder and should be hand delivered on or before 12:00 noon Tuesday 16th January, 2024 to the secretary, Tenders Board Committee, FCT High Court of Justice, Abuja, plot 426, Tigris Crescent, Maitama, Abuja FCT.

6. OPENING OF PRE-QUALIFICATION DOCUMENTS/EXPRESSION OF INTEREST
The EOI and Pre-qualification documents will be opened immediately after the deadline for submission at 12:00 noon on Monday 8th January, 2024 and 12:00 noon Tuesday, 16th January, 2024 respectively, at the ceremonial court, High Court of the Federal Capital Territory. Please ensure that you sign the EOI/Bid submission register in the office of The Secretary, Tenders Board Committee, FCT High Court of the Federal Capital Territory, Abuja, as the court will not be held liable for misplaced or wrongly submitted bids.

7. GENERAL INFORMATION
i. Bids must be in English Language and signed by an official authorized by the bidders
ii. late submission would be returned unopened;
iii. All cost will be borne by the bidders
iv. The EOIs/Technical bids will be opened in the presence of bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and private professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
v. If any information provided is found to be false at any stage of the exercise, it will lead to outright disqualification of the firm/company.
vi. This advertisement shall not be construed to be a commitment on the part of the High Court of the Federal Capital territory, Abuja nor shall it entitle the submitting company to make any claims whatsoever or seek any indemnity from the National Judicial Institute by virtue of such company having responded to this advert.
vii. Category A: only prequalified bidders at technical evaluation will be invited at a later date for collection of tender documents.
viii. Category B: Only shortlisted firms will be invited at a later date for collection of Request for Proposals
ix. The High Court of the Federal Capital Territory is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.

SIGNED
Chief Registrar
High Court of the Federal Capital Territory, Abuja