DEADLINE: 23RD JANUARY, 2024
EDO STATE POLYTECHNIC, USEN, EDO STATE
INVITATION TO TENDER FOR YEAR 2023 TETFUND ZONAL INTERVENTION PROJECT
1. INTRODUCTION:
In compliance with the requirement of the Public Procurement Act, 2007, the Edo State Polytechnic, Usen, Ado State, wishes to invite reputable and seasoned firms with proven track record and expertise to submit bids for the below projects:
2. SCOPE OF PROJECTS
Lot TZ1: Supply Installation Testing and Commissioning of Equipment Skill Development in deterrent areas Engineering Workshops.
3. ELIGIBILITY REQUIREMENTS
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC2 and CAC7;
b) Evidence of Company’s Income Tax Clearance Certificates for the last three (3) years valid till 31st December 2023;
c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2023;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
g) Letter of Authorization as representative of the original Equipment Manufacturers (OEMS);
h) Sworn affidavit
- disclosing whether or not any officer of the relevant committees of the Edo State Polytechnic, Usen, Edo State or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
- That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
- That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.
i) Company’s Audited Accounts for the last three years (2020, 2021, 2022);
j) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
k) Company’s profile with the curriculum Vitae of key staff to be deployed for the project.
l) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper
bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Bid documents shall be made available to interested companies on presentation of evidence of payment of non-refundable tender fee of Ten Thousand Naira only (N10,000) paid into the Edo State Polytechnic, Usen, Edo State’s Account, and the receipt issued by Edo State Polytechnic, Usen, Edo State’s Bursary in respect of the tender. All tender documents should be collected at the office of the Director, Physical Planning of the Polytechnic.
5. SUBMISSION OF TENDER DOCUMENTS
Interested bidders should put the technical bid in separate sealed envelope and financial bid in another sealed envelope, with each envelope distinctly labeled to indicate its nature, while the two (2) envelopes should be put in a bigger sealed envelope, indicating company’s name, particulars and name of the lot and should be addressed and submitted to the office of the Registrar, the Edo State
Polytechnic, Usen, Edo State not later than 11:30am on Tuesday 23rd January, 2024.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission 11:30am on Tuesday 23rd January, 2024, at the Edo State Polytechnic, Usen, Edo State Council Chamber, in the presence of the bidders or their representatives, while the financial bids will be kept un-opened.
7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned unopened;
c. All cost will be borne by the bidders as the University will not held responsible for any cost or expenses incurred by any interested party(ies) in connection with any response to this invitation;
d. Arrangement of the technical documents in hard copies should follow the order in the list above and appropriately paged. The technical documents should have a table of content indicating the pages, which these items are to be found. Failure to comply with is directive will result in disqualification of the bidder.
e. Non-compliance with all the conditions stated herein will lead to automatic disqualification of the bidder from the bidding process.
f. The technical bids will be opened in the presence of CSOs in the area of Anti-corruption and Transparency and Private Professional bodies and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
g. Only prequalified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned un-opened.
h. The Edo State Polytechnic, Usen, Edo State is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.
SIGNED
RECTOR
