National Identity Management Commission (NIMC)- Invitation To Tender For The 2023 Budget Of The Commission (6 Lots)

DEADLINE: 20TH FEBRUARY, 2024
NATIONAL IDENTITY MANAGEMENT COMMISSION (NIMC)
FEDERAL MINISTRY OF COMMUNICATION AND DIGITAL ECONOMY
11 SOKODE CRESCENT, OFF DALABA STREET, ZONE 5, WUSE ABUJA
www.nimc.gov.ng
INVITATION TO TENDER FOR THE 2023 BUDGET OF THE COMMISSION

1. INTRODUCTION
The National Identity Management Commission (NIMC), The Commission charged with the mandate to establish, operate and manage the National Identity Database in Nigeria seeks to invite applications from interested contractors with cognate experience for the provision in areas listed under 2.0 below wishing to submit technical and financial bids for the under-listed projects.

2. SCOPE OF GOODS 7 NON-CONSULTANCY SERVICES
Interested contractors and service providers are expected to indicate their interest in any of the following which should not be more than ONE in either of the under-listed categories

3. ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents:
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7;
b) Evidence of Company’s Income Tax Clearance Certificates for the last three (3) years (2019, 2020 and 2021) valid till 31st December 2023;
c) Evidence of National Identification Number Registration with NIMC by Company Directors who are Nigerian.
d) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above).
e) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
f) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2023;
g) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim
Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
h) Sworn affidavit

• disclosing whether or not any officer of the relevant committees of the National Identity Management Commission or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
• That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.

i) Lot A3: letter of authorization as representative of the original Equipment manufacturers (OEMs)

j) Lot B1: evidence of firm’s current registration with relevant regulatory professional body(ies) such as COREN, ESVARBON etc.

k) Lot B3: Evidence of firm’s current registration with Nigeria Security & Civil Defence Corps (NSCDC) is required.

l) Company’s Audited Accounts for the last three years (2020, 2021 7 2022);

m) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;

n) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, ESVARBON

o) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;

p) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);

q) All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

Note: Original documents should be available for sighting on demand

4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Director/Head, Procurement, National Identity Management Commission (NIMC), No. 11 Sokode Crescent Off Dalaba street, Wuse zone 5, Abuja on presentation of evidence of payment of a non-refundable tender fee of N10, 000 per lot, paid into the National Identity Management Commission (NIMC) Remita’s account in any reputable Commercial Bank in Nigeria.

5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid of each of the LOT desired in two (2) hard copies each of the technical and financial bids with softcopy of the financial bid in MS Excel format, packaged separately in sealed and clearly marked as “Technical Bid” and “Financial Bid”. Thereafter, the two sealed envelopes together in a bigger sealed envelope addressed to the Director-General, Procurement,
National Identity Management Commission (NIMC), No. 11 Sokode Crescent Off Dalaba Street, Wuse zone 5, Abuja and clearly marked (the name of the project and the LOT number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender Box Procurement, National Identity Management Commission (NIMC), Procurement Unit, Room 009, Old Administrative Block, National Identity Management Commission, No. 11 Sokode Crescent Off Dalaba Street, Wuse
zone 5, Abuja) not later than 12:00 noon on Tuesday 20th February, 2024.

6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Tuesday 20th February, 2024, in front of the Modification office (close to the main gate- gate 1), NIMC Headquarters, Wuse zone 5, Abuja, while the financial bids will be kept un-opened.

Please, ensure that you sign the bid submission register in the office of (Ag. Director, procurement unit, room 0098, Old administrative block, 11 Sokode Crescent off Dalaba Street, Wuse zone 5, Abuja as the National Identity Management Commission will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Ag. Director, Procurement Unit in nkoyo.iwok@nimc.gov.ng.procurment@nimc.gov.ng

7. GENERAL IFORMATION
a) Bids must be in English Language and signed by an official authorized by the bidder;
b) Bids submitted after the deadline for submission would be returned unopened;
c) Bidders should note bid for more than one (1) lot in each category, violation is automatic disqualifications;
d) All cost will be borne by the bidders;
e) The technical bids will be opened in the presence of CSOs in the area of Anti-corruption and Transparency and Private Professional bodies and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
f) Only pre-qualified bidders at technical evaluation will be invited at later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
g) Submission of false documents shall leads to disqualification and may be referred for prosecution;
h) The NIMC is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.

DISCLAIMER
This advertisement is published for information sake and invitation only. The National Identity Management Commission Abuja will not be responsible for any cost or expenses incurred by any interested part/parties in connection with any response to this invitation and or other submission of the tender’s document.

SIGNED
DIRECTOR/ HEAD PROCUREMENT
FOR: DG/CEO