University Of Ilorin, Nigeria- Invitation To Tender For Projects Execution (4 Lots)

DEADLINE: 6TH FEBRUARY, 2024
UNIVERSITY OF ILORIN, NIGERIA
PMB 1515, ILORIN
WEBSITE: www.unilorin.edu.ng
INVITATION TO TENDER FOR PROJECTS EXECUTION

1. INTRODUCTION
The University of Ilorin was established in August, 1975 with the mission to provide world-class environment for learning, research and community service. The University is desirous of executing some of its projects under the FGN capital appropriation fund as well as Internally Generated Revenue and hereby wishes to invite competent and reputable companies with proven experience and capability to tender for the following projects:

2. SCOPE OF SERVICE

A. INTERNALLY GENERATED REVENUE PROJECT

B. FGN CAPITAL APPROPRIATION PROJECT

3. ELIGIBILITY REQUIREMENTS
Interested bidders are required to submit tender documents duly signed, paginated and arranged in the order outlined hereunder.
a) Evidence of Certificate of Incorporation issued by Corporate (CAC) including Forms CAC 1.1 or CAC 2 and CAC7;
b) Evidence of Company’s Income Tax Clearance Certificates for the last three (3) years (2019, 2020 and 2021) valid till 31st December 2023 with minimum average annual turnover of N50 million;
c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2023;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
g) Sworn affidavit

• disclosing whether or not any officer of the relevant committees of the University of Ilorin, Ilorin or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
• That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.

h) For supply of equipment: Letter of authorization as representatives of the Original Equipment Manufacturers (OEMs);
i) Lot 14/2023: Evidence of firm’s registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);
j) Company’s Audited Accounts for the last three years (2020, 2021 & 2022);
k) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
l) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;
m) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
n) Works: list of plants/equipment with proof of ownership/lease agreement;
o) Consent to allow for verification of all the documents submitted including (CAC, Tax Clearance certificate, Pension Clearance certificate, ITF Compliance certificate, NSITF clearance certificate and company’s financial standing with bankers).
p) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
q) All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS
Interested bidders are to collect the Standard Bidding Document (SBD) from the directorate of procurement office, Room 45F1, former university Administrative Building office, University of Ilorin on evidence of payment of a non-refundable tender fee of Ten Thousand Naira (N10, 000.00) only per lot. The tender fee should be paid into the University of Ilorin’s Remita account in any reputable commercial bank of your choice e-payment.

5. SUBMISSION OF EOI DOCUMENTS
Prospective bidders are to submit two (2) hard copies each of the technical and financial bids with softcopy of the financial bid in MS Excel format, packaged separately in sealed and clearly marked as “Technical Bid” and “Financial Bid”. Thereafter, the two sealed envelopes should be put together in a bigger sealed envelope addressed to the Vice Chancellor, University, University of Ilorin, Ilorin,
indicating clearly; project description and the lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender Box located at the Directorate of procurement office, Room 45 F1, former University Administrative Building, University of Ilorin not later than 12:00noon on Tuesday, 6th February, 2024.

6. OPENING OF EOI DOCUMENTS
Only the technical bids will be opened immediately after the deadline for submission at 12:00noon on Tuesday, 6th February, 2024, at the Basement of the Auditorium of the University in the presence of Observers, bidders or their representatives, while the financial bids will be kept un-opened. Please ensure that you sign the Bid submission Register in the Office Directorate of procurement office, Room 45 F1, former University Administrative Building, University of Ilorin, Ilorin will not be held liable for misplaced or wrongly submitted Bids.

7. GENERAL INFORMATION
i. Bids must be in English Language and signed by an authorized official;
ii. Bids submitted after the deadline for submission would be returned unopened;
iii. Bidders should not bid for more than two (2) lots, contravention is automatic dis-qualification;
iv. All cost will be borne by the bidders;
v. Bid documents can also be collected in soft copies upon submission of non-refundable fee of Ten Thousand Naira (10,000.00) only, and Bidders can submit through post (courier services) but the University will not be held liable for late/delivery at wrong address;
vi. The technical bids will be opened in the presence of CSOs in the area of Anti-corruption and Transparency and Private Professional
bodies and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
vii. Only pre-qualified bidders at technical evaluation will be invited at a later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
viii. The University of Ilorin, Ilorin is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.

Signed
Mansur Adeleke Alfania
The Registrar