Federal College Of Agriculture, Ishiagu, Ebonyi State- Invitation For Pre-Qualification/Tender & Expression Of Interest For The Implementation Of The College Year 2023 Capital And Zonal Intervention Projects (250 Lots)

DEADLINE: 5TH & 19TH MARCH, 2024
FEDERAL COLLEGE OF AGRICULTURE, ISHIAGU, EBONYI STATE
PMB 7008, ISHIAGU IVO LGA
INVITATION FOR PRE-QUALIFICATION/TENDER & EXPRESSION OF INTEREST FOR THE IMPLEMENTATION OF THE COLLEGE YEAR 2023 CAPITAL AND ZONAL INTERVENTION PROJECTS

1. INTRODUCTION
The Federal; College of Agriculture Ishiagu (FACI) in keeping with its mandate and in compliance with the provisions of the Public Procurement Act, 2007, intends to implement the college’s 2023 Budget Appropriation for Capital and Zonal Intervention Projects. The College hereby invites interested, competent, and reputable contractors and consultants with relevant experience and a good record of accomplishment for the procurement of the under-listed projects:

2. SCOPE OF WORK, GOODS & SERVICES

CATEGORY A: (WORKS TECHNICAL AND FINANCIAL)

3. ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents

1. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC1.1 or CAC2 and CAC7; or Business Name is also acceptable for consultancy services ;

2. Evidence of Company’s Income Tax Clearance Certificates (or personal Income Tax Clearance of all partners in case of Business name) for the last three (3) years valid till 31st December, 2024;

3. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).

4. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

5. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;

6. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;

7. Sworn affidavit

• disclosing whether or not any officer of the relevant committees of The Federal College of Agriculture, Ishiagu, Ebonyi state or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
• That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months

8. Company’s Audited Accounts for the last three years (2021, 2022 & 2023);

9. Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;

10. Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;

11. Consultancy services: evidence of firms current registration with the relevant regulatory professional body(ies) such as COREN, ARCON, QSRBN, CORBON, CMD, CPN & NITDA, Agriculture etc

12. Electricity jobs: Evidence of current licence issued by Nigerian Electricity Management Services Agency (NEMSA)

13. For supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturer (OEMs)

14. Payment of grants: evidence of CBN’s current payment solution service provider license;

15. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;

16. All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm

4. COLLECTION OF TENDER DOCUMENTS– GOODS AND WORKS
Interested bidders are to collect the Standard Bidding Documents (SDB) from the Procurement Unit of the college, Ivo LGA, Ebonyi state between hours of 9:30am to 4:30pm daily on payment of non-refundable tender fee of N10, 000.00 per lot, in any reputable commercial bank in Nigeria, payable to Federal College of Agriculture Ishiagu through remita platform of Federal Government of Nigeria and if there is any error in the process of regenerating Remita Retrieval Reference (RRR) number, contact the account department unit.

5. SUBMISSION OF DOCUMENTS– PREQUALIFICATION & EOI
Prospective bidders are to submit pre-qualification documents/EOI for each of the lot desired: two (2) hard copies each of the technical bids/EOI packaged in sealed envelopes and clearly marked as “Invitation to Pre-qualification” or “EOI” and addressed to The Provost, FEDERAL COLLEGE OF AGRICULTURE, ISHIAGU, PMB 7008, ISHIAGU, IVO LGA, EBONYI STATE. The envelope should be clearly marked with the name of the project and the lot number.
Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender box in the Procurement Unit of the Federal College of Agriculture, Ishiagu not later than 12: 00noon Tuesday, 5th March 2024.

6. SUBMISSION OF TENDER/BIDS DOCUMENTS– WORKS & GOODS (INVITATION TO TENDER)
Prospective bidders shall submit completed Financial and Technical bids in two (2) separate envelopes and clearly marked as “Technical bid” and “Financial bid” respectively with company name and address indicated at the back of each of the envelope. The two envelope bids should be enclosed in one big, sealed envelope and marked as “Technical and Financial bids” clearly stating the project title and the lot number and addressed to the Provost, FEDERAL COLLEGE OF AGRICULTURE, ISHIAGU, PMB 7008, ISHIAGU, IVO LGA, EBONYI STATE.

The envelope should be dropped into the designated tender box at the procurement unit if the college during working hours and not later than 12:00 noon Tuesday, 19th March, 2024.

7. OPENING OF EOI, PREQUALIFICATION DOCUMENTS AND TECHNICAL BID
The EOI, Prequalification documents and technical bids will be opened immediately after the deadlines for submission as follows:

All EOIs/Bids shall be opened in the Conference Hall, Federal College of Agriculture, Ishiagu, Ebonyi State.

Please, ensure that you sign the EOI/Bid submission register in the office of the Provost, as the College will NOT be held liable for misplaced or wrongly submitted bids.

7. GENERAL INFORMATION
1. Bids must be in English Language and signed by an official authorized by the bidder,

2. Bids submitted after the deadline for submission would be returned un-opened;

3. All costs will be borne by the bidders.

4. Arrangement of technical documents in hard copies should follow the order in the list above and appropriately paged. The technical document should have a table of content indicating the pages, which these items are to be found. Failure to comply with this directive will result in disqualification of the bidder.

5. Prequalification: only prequalified bidders at technical evaluation will be invited at a later date for collection of tender documents;

6. Invitation to Tender: Only pre-qualified bidders at technical evaluation will be invited at a later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

7. Consultancy services : Only shortlisted firms will be invited at a later date for collection of Request for Proposals;

8. The Federal College of Agriculture, Ishiagu, Ebonyi state is not bound to shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement Act, 2007.

Signed
The Provost,
Federal College of Agriculture, Ishiagu, Ebonyi state