Federal Polytechnic Orogun, Delta State- Invitation For Pre-Qualification For Projects Execution (3 Lots)

DEADLINE: 13TH FEBRUARY, 2024
FEDERAL POLYTECHNIC OROGUN, DELTA STATE
INVITATION FOR PRE-QUALIFICATION FOR PROJECTS EXECUTION

1. INTRODUCTION
Federal Polytechnic, Orogun, Delta State offers a wide range of academic prgrams that are designed to meet the needs of today’s rapidly changing job market. The programs are grounded in real-world experience and hands-on learning, giving students the skills and knowledge they need to succeed in their chosen fields. In keeping with its mandate and in compliance with the provisions of the Public Procurement Act, 2007, the Polytechnic hereby invite interested and competent, reputable contractors with relevant experience and track record to submit prequalification documents as follows;

2. SCOPE OF GOODS/WORKS
CATEGORY A: GOODS

3. ELIGIBILITY REQUIREMENTS
For purpose of evaluation, interested contractor/consultants should submit the following documents;
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7;
b) Evidence of Company’s Income Tax Clearance Certificates for the last three (3) years valid till 31st December 2023 with minimum average annual turnover is N1billion for works and N500 million for Goods;
c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2023;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
g) Sworn affidavit

• disclosing whether or not any officer of the relevant committees of the Federal Polytechnic Orogun, Delta State or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding

h) Company’s Audited Accounts for the last three years (2020, 2021 and 2022);
i) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSRBN, ARCON, CORBON etc;
k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l) List of plants/equipment with proof of ownership/agreement;
m) For supply of equipment: Letter of Authorization as representative of the Original Equipment Manufacturer (OEMs)
n) Only companies included in the National Automotive design and development Councils approved list of Local manufacturers of vehicles or their authorized representatives should bid for the vehicles’
o) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);

Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. SUBMISSION OF PREQUALIFICATION DOCUMENTS
Interested firms are to submit two (2) bound of prequalification documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to the Rector, Federal Polytechnic Orogun Delta State and clearly marked with (the name of the project and the lot number). Furthermore, the reverse of the sealed envelope should bear the name and address of the bidder and dropped in the designated tender box at the Office of the registrar, not later than 12:00 noon Monday, 19th February, 2024.

5. OPENING OF PRE-QUALIFICATION DOCUMENTS
The prequalification documents will be opened immediately after the deadline for submission at 12:00 noon Monday, 19th February, 2024, in the Lecture Theatre, Federal Polytechnic Orogun Delta State in the presence pf bidders or their representatives. Please, ensure that you sign the bid submission register in the office of the Rector, as the Polytechnic will not be held liable for misplaced or wrongly submitted bids.

6. GENERAL INFORMATION
a) Bids must be in English Language and signed by an official authorized by the bidder;
b) Bids submitted after the deadline for submission would be returned unopened;
c) All cost will be borne by the bidders;
d) Arrangement of technical hard copies should be follow the order in the list above and appropriate paged. The technical document should have a table of content indicating the pages. Which these items are to be found. Failure to comply with this directive will result in disqualification of the bidder.
e) The technical bids will be opened in the presence of CSOs and professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online.
f) Only pre-qualified bidders at technical evaluation will be invited at later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
g) The College is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.

SIGNED
HEAD OF PROCUREMENT
FEDERAL POLYTECHNIC OROGUN, DELTA STATE