Federal University Oye-Ekiti- Invitation To Tender For 2024 Capital Projects (3 Lots)

DEADLINE: 22ND APRIL, 2024
FEDERAL UNIVERSITY OYE-EKITI
KM 3, ARE-AFAO ROAD, OYE-EKITI, EKITI STATE, NIGERIA
INVITATION TO TENDER FOR 2024 CAPITAL PROJECTS

1. INTRODUCTION
The Federal University, Oye-Ekiti, Ekiti State, in compliance with the Public Procurement Act, 2007, hereby solicits for technical/financial bids from qualified and interested contractors, suppliers/consultants for the under listed projects to be funded under capital grants, 2024 of the University.

2. SCOPE OF PROJECTS
CAPITAL GRANT

3. ELIGIBILITY REQUIREMENTS
a. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7
b. Evidence of Company’s Income Tax Clearance Certificates for the last three (3) years valid till 31st December 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g. Sworn affidavit at Federal High Court in Nigeria with current passport;

• disclosing whether or not any officer of the relevant committees of the Federal University Oye-Ekiti, Ekiti State or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up
  petition or proceeding
• That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.

h. Company’s Audited Accounts for the last three years (2021, 2022 & 2023);
i. Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l. List of Plants/Equipment with proof of Ownership/Lease agreement;
m. Only companies included in the National Automotive design and development Councils approved list of Local manufacturers of vehicles or their authorized representatives should bid for the vehicles;
n. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);

Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper
bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS
The tender documents are to be collected from Procurement Unit (first Floor, Central Administrative Building Phase II) Federal University Oye Ekiti between working hours of 10:30am and 3:30pm daily upon payment of non-refundable tender fee of N10, 000.00 per Lot in to the Federal University Oye Ekiti’s Remita account and presentation of the copy of the University receipt. The photocopy of the receipt should be attached to the Tender documents.

5. SUBMISSION OF TENDER DOCUMENTS
Completed tender documents should be two hardcopies (marked original and copy) each for both technical and financial bids in two separate sealed envelopes clearly marked at the top right corner of each envelope stating the title of the project i.e TECHNICAL BIDS FOR LOT 1 & FINANCIAL BIDS FOR LOT 1 and on the reverses side the name of the company should be boldly be written. Both
envelopes shall then be put in a large envelope clearly marked at the top right corner stating the title of the project and the name and address of the company at the reverse side and be left in appropriate tender box submitted at procurement office – Administrative building (1st floor Central Administrative Building Phase II, to be addressed to: The Vice Chancellor, Federal University Oye-Ekiti, AreAfao Road, Oye-Ekiti, Ekiti State.

The submission should be made not later than 12:00 noon Monday, 22nd April, 2024. Late submission will be returned unopened.

Please make sure you sign bid submission register at procurement Office 1st floor Central Administrative Building Phase II, Federal University – Oye Ekiti as the University will not be held responsible for misplaced or wrongly submitted bids.

6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon Monday, 22nd April 2024, at the Vice Chancellor Conference Room, Central Administrative Building Phase II Oye Campus, in the presence of bidders or their representatives, while the financial bids will be kept un-opened.

7. GENERAL INFORMATION
i. All submission must be in English Language and signed by an official authorized by the bidders
ii. The evaluation of the received documents shall be strictly based on the requirements specified in this Invitation to tender.
iii. Bidders should not bid for more than two (2) Lot
iv. The submitted bids should be orderly, particularly technical bids
v. The bidders bear all the costs
vi. The publication is for information purpose only and does not constitute an offer by the Federal University, Oye Ekiti to transact with any party. For the Project, nor does to constitute a commitment or obligation on the part of the University to award the contract to any contractors or agent.
vii. The technical bids opening in the presence of observers will be covered by video recording and invitation link will be sent to bidders who choose to join the bid opening online;.
viii. Only pre-qualified bidders at technical evaluation will be invited at later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
ix. The Federal University, Oye Ekiti is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007
x. For further clarification/enquiries please contact procurement Unit on 08067047150 calls/ SMS only between 8:00am and 4:00pm on Monday to Friday. Email: vincentateniola@fuoye.edu.ng

Signed
Head, Procurement Unit
For: Vice Chancellor