National Commission For Refugees, Migrants And Internally Displaced Persons (NCFRMI)- Invitation To Tender/ Expression Of Interest For 2024 Constituency In Capital And Zonal Intervention Projects (120 Lots)

DEADLINE: 4TH & 16TH APRIL, 2024
NATIONAL COMMISSION FOR REFUGEES, MIGRANTS AND INTERNALLY DISPLACED PERSONS (NCFRMI)
INVITATION TO TENDER/ EXPRESSION OF INTEREST FOR 2024 CONSTITUENCY IN CAPITAL AND ZONAL INTERVENTION PROJECTS

1. INTRODUCTION
The National Commission of Refugees, Migrants and Internally Displaced Persons (NCFRMI), pursuant to its mandate for providing care and maintenance, durable solutions, rehabilitation and resettlement of persons of concern (PoCs) in Nigeria intends to procure, Goods, works and services for the execution of various projects under its 2024 Appropriation. The commission hereby invites interested and suitably qualified and competent suppliers, contractors, vendors and consultant with requisite expertise and experience to tender and submit Expression of Interest (EOI) for the procurement of the following projects: LIST OF CONSTITUENCY/ZONAL INTERVENTION PROJECTS UNDER THE NATIONAL COMMISSION FOR REFUGEES, MIGRANTS AND INTERNALLY DISPLACED PERSONS 2024 APPROPRIATION

2. SCOPE OF GOODS, WORKS AND SERVICES

3. ELIGIBILITY REQUIREMENTS
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7 or business name with form BN1 is also acceptable for services;
b) Evidence of Company’s Income Tax Clearance Certificates (or personal Income Tax Clearance Certificates for all partners) for the last three (3) years valid till 31st December 2024;
c) Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g) For supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturer (OEMs)
h) Sworn affidavit

disclosing whether or not any officer of the relevant committees of the National Commission for Refugees, Migrants and Internally Displaced Persons or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars; • That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter. • That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding • That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.

i) Company’s Audited Accounts for the last three years (2021, 2022 & 2023);
j) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;
k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l) Works: List of Plants/Equipment with proof of Ownership/Lease agreement;
m) For training: Evidence of accreditation by the Centre for Management Development (CMD)
n) For ICT projects: evidence of firm’s current registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NEMSA);
o) Electricity jobs: Evidence of current licence issued by Nigerian Electricity Management Services Agency (NEMSA)
p) Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorized representatives should bid for the vehicles.
q) All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested firms are to collect bid documents from the Office of the Head Procurement, 2nd Floor, Federal Secretariat, Phase 1, Shehu Shagari Way, Maitama, Abuja upon presentation of evidence of payment of a non-refundable tender fee of ten thousand Naira (N10,000.00) per lot to the TSA Account in favour of NCFRMI by using the Central Bank of Nigeria (CBN) payment gateway platform that can be accessed from the REMITA website at www.remita.net N.B: Interested bidders for the Procurement of Consultancy Services (Category IC -& 2C) are exempted from paying Tender Fees at the initial stage until they are pre-qualified to the issuance of Request for proposal (RFP) stage.

5. SUBMISSION OF EOI AND BID
For expression of Interest (EOI) Interested and qualified tenderers for the procurement of Consultancy Services are expected to submit Two (2) bound EOI documents sealed in an envelope and clearly marked “Expression of Interest”. The name of the company, project title and Lot No. should be boldly written on the reverse side of the envelope and should be addressed to: The Honourable Federal Commissioner, National Commission for Refugees, Migrants & Internally Displaced Persons (NCFRMI) 2 Floor, Federal Secretariat, Phase 1, Shehu Shagari Way, Maitama, Abuja. and dropped in the designated Tender Box at 2nd Floor, Federal Secretariat, Phase 1, Shehu Shagari Way, Maitama, Abuja not later than 12:00 noon Thursday 4th April, 2024.

For Invitation to tender Prospective bidders are to submit bid for each of the Lot desired in two (2) hard copies each of the technical and financial bids packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to:

The Honourable Federal Commissioner,
National Commission for Refugees, Migrants & Internally Displaced Persons (NCFRMI)
2 Floor, Federal Secretariat, Phase 1, Shehu Shagari Way, Maitama, Abuja.
and clearly marked with (the name of the project and the Lot number).

Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at Procurement Unit, 2nd Floor, Federal Secretariat, Phase 1, Shehu Shagari Way, Maitama, Abuja, not later than 12:00 noon Tuesday 16th April, 2024

6. OPENING OF EOI AND TECHNICAL BIDS
For expression of interest: The EOI will be opened immediately after the deadline for submission at 12:00 Thursday 4th April, 2024 in the Commission’s conference Hall, Second Floor, Federal Secretariat Complex, Phase 1, Shehu Shagari Way, Maitama, Abuja. For Invitation to Tender:
Only the Technical bids will be opened immediately after the deadline for submission at 12:00 noon Tuesday 16th April, 2024 in the OSGF’s conference hall, ground floor, Federal Secretariat Phase I, Abuja in the presence of bidders or their representatives, while the financial bids will be kept un-opened.

7. GENERAL INFORMATION
i. Copy of evidence of payment should be included in the technical submission.
ii. No Company/Firm should bid for more than two (2) Lots:
iii. Category IC & 2C: Only Shortlisted firms will be invited at a later date for collection of Request for Proposal.
iv. Category 1A & 2A, IB & 2B: Only pre-qualified bidders from Technical Evaluation will be invited at a later date for Financial Bids Opening, while the financial bids of unsuccessful bidders will be returned unopened.
v. Late submission will be returned un-opened.
vi. Bidders shall be responsible for all expenses incurred in the preparation of their Bids.
vii. Failure to satisfactorily fulfill the conditions as requested above will result to the invalidation of such EOI/tender.
viii. NCFRMI reserves the right to verify the authenticity of claim(s) made by any tendering company.
ix. NCFRMI shall reserve the right o disqualify any submission based on Unverifiable Information.
x. Please note that this exercise places no commitment on NCFRMI nor establishes any legal relationship whatsoever.
xi. The NCFRMI is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007

SIGNED
Honourable Federal Commissioner
National Commission for Refugees, Migrants and Internally Displaced Persons