National Horticultural Research Institute (NIHORT)- Invitation To Tender For Year 2024 Capital Appropriated Projects (34 Lots)

DEADLINE: 18TH MARCH & 15TH APRIL, 2024
NATIONAL HORTICULTURAL RESEARCH INSTITUTE (NIHORT)
FEDERAL MINISTRY OF AGRICULTURE AND RURAL DEVELOPMENT
IDI-ISHIN, JERICHO RESERVATION AREA, PMB 5432, IBADAN, OYO STATE, NIGERIA
INVITATION TO TENDER FOR YEAR 2024 CAPITAL APPROPRIATED PROJECTS

1. INTRODUCTION
National Horticultural Research Institute (NIHORT), Ibadan with the mandate to conduct research into genetic improvement, production, processing, storage, utilization and marketing of tropical fruits, vegetable, ornamentals, spices, other medicinal and aromatic plants of nutritional and economic importance.
In compliance with the provisions of the Public Procurement Act, 2007, the Institute wishes to invite eligible contractors and service providers/consultants that possess the cognate experience and requisite technical and financial capacities to submit bids for the under listed Goods, Works and Services (Zonal Intervention and Constituency Projects).

PROJECT DESCRIPTION
WORKS: Construction of works
GOODS: Procurement of Goods
CONSULTANCY: Request for submission of Expressions of interest

3. ELIGIBILITY REQUIREMENTS
Interested and competent Contractors and Consulting Firms/individual Consultants wishing to carry out project listed under the three (3) categories above are required to submit the following documents in the Technical the Bid/EOI, which will be subject to verification:
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Memoranda & Articles of Association, Form CAC 1.1 or CAC 2 & 7 (Certify True Copy) Business name is also acceptable for Services
b) Evidence of Firm’s Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Parties in case of Business Name) for the last three (3) years valid till 31 December, 2024 (his requirement is only applicable to bidders whose number of staff is 15 and above)
c) Evidence of Pension Clearance Certificate valid till 31st December, 2024 this requirement is only applicable to bidders whose number of staff is 15 and above),
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31 December 2024 (applicable where number of staff is at least 5 or at least N50m turnover)
e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid 31 December, 2024:
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
h) Sworn affidavit

• disclosing whether or not any officer of the relevant committees of the National Horticultural Research Institute or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That the company does not have any Director who has ever been convicted in any court in Nigeria or any other country for criminal offense in relation to fraud or financial impropriety
• That the company is not in receivership, insolvent or bankruptcy proceedings of the subject of any form of winding up petition or proceedings;

i) Company’s Audited Accounts for the last three years (2021, 2022 & 2023);
j) Company’s profile with the Curriculum Vitae of key staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON SURCON , ICAN, ANAN etc;
k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l) Works: List of Plants and Equipment with proof of Ownership or Lease Agreement
m) OCBWKS1 : evidence of firms current registration with Nigerian Electricity Management Services Agency (NEMSA);
n) For supply of equipment: letter of authorization as representative of the Original Equipment Manufacturers (OEMs)
o) OCBCS 1: evidence of payment of annual registration with the office of Auditor for federation
p) OCBCS 1: evidence of current registration with the accounting professional body(ies) such as ICAN, ANAN, ACCA etc
q) Training: evidence of firm’s current licence/accreditation issued by relevant professionals’ bodies such as Centre for Management Development Training.
r) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension
Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
s) All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested and competent bidders are requested to collect the Standard Bidding Documents (SBD) from Procurement Unit upon presentation of evidence of payment of non-refundable Tender Fee of N10.000.00 (Ten Thousand Naira) only, per Lot, paid into the Remita Account/TSA of the National Horticultural Research Institute (NIHORT), in any Commercial Bank (The TSA Account Number is to
be obtained from the Institute’s Finance Accounts Department) Evidence of Remita payment for Bidding Documents should be included in the Financial bid. Interested Firms in Consultancy Services will not pay at this stage until after shortlisting.

5. SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
Prospective Bidders are to submit bid for each of the Lot desired two (2) hard copies of the Technical Bid and two (2) hard copies of Financial Bid (including soft copy of Financial Bid in MS Excel format), packaged separately in sealed envelopes and clearly marked “Technical Bid” or “Financial Bid. Thereafter, put the two sealed envelopes together in a bigger envelope addressed to the Executive Director National Horticultural Research Institute, Idi-lshin, Jericho Reservation Area, Ibadan, Oyo State, and dearly marked with the Name of the Project and Lot Number. Furthermore, the reverse of each sealed elope should have the name and address of the Bidder and should be deposited in the Tender Box at Administrative Block II, National Horticultural Research Institute, Idi-shin, Jericho Reservation Area, Ibadan, Oyo State Nigeria on or before 12:00noon on Monday 15th April, 2024. Late submission shall be returned un-opened.

6. SUBMISSION OF EXPRESSION OF INTEREST (EOI)
Interested Firms are to submit two (2) bound copies of Expression of Interest (EO documents, separated by dividers. The documents should be submitted in a sealed envelope and addressed to the Executive Director, National Horticultural Research Institute, Idi-shin, Jericho Reservation Area, Ibadan, Oyo State, and clearly marked with the Name of the Project and Lot Number. Furthermore, the
reverse of each sealed envelope should have the name and address of the Bidder and should be deposited in the Tender Box at Administrative Block I, National Horticultural Research Institute, Idi-Ishin, Jericho Reservation Area, Ibadan, Oyo State Nigeria on or before 12:00noon on Monday 18th March, 2024. Late submission shat be returned un-opened

7. OPENING OF TECHNICAL BIDS/EXPRESSION OF INTEREST
The Expression of Interest (EOI) and Technical bids will be opened immediately after the deadlines for submission at 12:00noon on Monday 18th March 2024 and 12:00 noon on Monday 15th April, 2024 at the institute’s Auditorium, National Horticultural Research Institute, Idi-Ishin, Jericho Reservation Area, Ibadan Oyo State, Nigeria. Please, ensure that you sign the Bid Submission Register, as
NIHORT will not be held liable for i misplaced or wrongly submitted bids Financial Bids for “Category A & B (Goods & Works) will be kept un-opened.

8. IMPORTANT INFORMATION
a. EOIs/Bids must be in English Language and signed by an official authorized by the bidder;
b. Documents shall be verified and violators shall be referred to investigating authorities
c. EOIs/Bids submitted after the deadline would be returned un-opened.
d. The advertisement shall not be construed as a commitment on the part of NIHORT to award contract to any contractor, nor shall it entitle any contractor, submitting documents to claim any indemnity from NIHORT
e. Bidders should not bid for more than two (2) lots;
f. Technical Bid should contain a table of contents and property paginated.
g. Bidders can submit through Post (Courier Services);
h. Contractors who have worked for the Institute and have history of poor performance, abandonment or prolonged contract execution/extension need not apply, as they will be disqualified.
i. The implementation of the advertised projects is subject to availability of funds
j. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies, and will be covered by video recording, invitation link will be set to bidder who chooses to join the bid opening online,
k. Goods & works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of successful bidders will be returned un-opened;
l. Consultancy services: only shortlisted applicants at EOI’s evaluation will be invited at a later date for collection of Request for Proposals;
m. NIHORT is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the procurement at any time without
incurring any abilities in accordance with Section 28 of the Public Procurement Act, 2007

Signed:
NIHORT MANAGEMENT