National Orthopaedic Hospital, Benin- Invitation To Tender For The Execution Of Capital Projects In The Hospital (12 Lots)

DEADLINE: 2ND APRIL, 2024
NATIONAL ORTHOPAEDIC HOSPITAL
EYAEN, BENIN CITY, NIGERIA
INVITATION TO TENDER FOR THE EXECUTION OF CAPITAL PROJECTS IN THE HOSPITAL

1. INTRODUCTION
The National Orthopaedic Hospital, Benin, a newly established specialist healthcare institution in Nigeria hereby invites qualified and reputable contractors/suppliers to tender for the execution of some projects in the Hospital.

2. SCOPE OF PROJECTS

3. ELIGIBILITY REQUIREMENTS Firms
Interested in bidding in any of the lots should submit the following eligibility requirements;

i. Certificate of Incorporation with the Corporate Affairs Commission (CAC) including CAC1.1., CAC2 and CAC7;
ii. Evidence of Company’s Income Tax Clearance Certificates for the last three (3) years valid till 31st December 2024;
iii. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
iv. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
v. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
vi. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
vii. Sworn affidavit

• disclosing whether or not any officer of the relevant committees of the National Orthopaedic Hospital, Benin or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding

viii. Company’s Audited Accounts for the last three years (2021, 2022 & 2023).
ix. Reference letter addressed to the Medical Director, National Orthopaedic Hospital, Jos from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
x. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
xi. Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications;
xii. Works: List of plants/equipment with proof of ownership/lease agreement;
xiii. Medical and Health Equipment: Letter of Authorization from the Original Equipment Manufacturers listed in the approved policy for procurement of health and medical equipment for tertiary Hospitals in Nigeria;
xiv. For supply of equipment letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
xv. For ICT jobs: evidence of current licence/accreditation with Computer professional Registration Council of Nigeria and National Information Technology Development Agency (NITD);
xvi. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);

Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF BIDDING DOCUMENTS
Prospective bidders are to collect the Standard Bidding Documents from Room 1, Procurement Division, Administrative Block, National Orthopaedic Hospital (NOH), Benin City during working hours. Evidence of payment of a non-refundable tender fee of N10, 000.00 only per Lot made through REMITA PLATFORM to NOH, Benin City at any reputable commercial bank in Nigerian and must be presented before the collection of tender documents.

5. SUBMISSION OF BID DOCUMENTS
Prospective bidders are to submit two (2) hard copies each of the technical and financial bids. Tender documents are to be enclosed in two separate envelopes, one to contain the technical bid and boldly marked “TECHNICAL BID on the top right corner and the other to contain the financial bid and boldly marked ‘FINANCIAL BID” on the top right corner. The two envelopes are to be placed in one large envelope showing the company’s name and lot number for the project for which the bid is submitted and addressed to: The Acting Medical Director National Orthopaedic Hospital (NOH), Benin City, Nigeria. Furthermore, the envelopes are to be submitted in a tamper proof Tender Box in room 1, procurement Division, Administrative block, NOH, Benin City not later than 12:00 Tuesday, 2nd April 2024. Bidders are to ensure that they sign the bid submission register at the point of submission and obtain a bid submission receipt, as NOH, Benin will not be held liable for misplaced or wrongly submitted bids. Any bid received after the stated date and time shall be returned un-opened. All submissions must be made in English language.

6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission 12:00 Tuesday, 2nd April 2024 at NOH Benin premises, while the financial will be kept unopened. Bidders or their representatives, civil society organizations, non-governmental organizations and other interested members of the public are invited to witness the opening of the technical bids. For further enquiry, please contact the Head of Procurement Division, NOH, Benin.

7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidder,
b. Prospective bidders for each lot should note that enclosure of Technical and Financial bids in one and same envelope will result to expose of the financial bids at the time of technical bid opening, hence will result to automatic disqualification;
c. Submissions that do not meet up with the all the requirements specified above shall be disqualified.
d. This advertisement should not be construed as a commitment or obligation on the part of the NOH, Benin to award these contracts.
e. The technical bids will be opened in the presence of CSOs and professional bodies and covered by video recording, invitation link will be sent to bidder who chooses to join the bid opening online.
f. Only pre-qualified bidders at technical evaluation will be invited at a later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
g. The National Orthopaedic Hospital is not obliged to award the contracts to the lowest cost bidder.
h. Due diligence exercise shall be conducted to verify all the claims made by bidders;
i. The National Orthopaedic Hospital, Benin is not bound to shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement Act, 2007
j. For further enquiries/clarification on the advertisement, please contact the Head, Procurement Division, NOH Benin City.

SIGNED
O. M. Edomwonyi
(HOD, Procurement Division)
For: Acting Medical Director