DEADLINE: 18TH MARCH & 3RD APRIL, 2024
NIGERIAN POSTAL SERVICE (NIPOST)
FEDERAL MINISTRY OF COMMUNICATIONS AND DIGITAL ECONOMY
GARKI II ABUJA, FCT
WEBSITE: www@nipost.ng.gov.
REQUEST FOR EXPRESSION OF INTEREST (EOI) AND INVITATION TO TENDER FOR PROJECTS EXECUTION
1. INTRODUCTION
In compliance with the Public Procurement Act, 2007, as amended by the Finance Act, 2020, the Nigerian Postal Service (NIPOST) is inviting reputable, experienced and competent contractors suppliers, Consulting Firms, who have good track record in assets valuation, enumeration and perfecting of Title Deeds to submit Expression of Interest (EOI) in respect of the below stated services toward implementing this year’s 2024 budget.
2. SCOPE
A. SERVICES:
LOT 1: REVIEW AND UPGRADE OF NIPOST ASSETS REGISTER.
LOT 2: ASCERTAIN AND PERFECT TITLE DEEDS OF NIPOST FIXED AND LANDED ASSETS WHERE APPLICABLE, SURVEY AND GEO-TAGGING OF ALL NIPOST LANDED AND FIXED ASSETS GEO-POLITICAL ZONE BY GEO-POLITICAL ZONE.
LOT 3: PROVISION OF SOLAR POWER SUPPLY TO ICT AND OTHER OFFICES IN WHITE HOUSE BUILDING IN ABUJA.
LOT 4: PROVISION OF SOLAR POWER SUPPLY TO CORPORATE HEADQUARTERS GARKI ABUJA.
B. WORKS
LOT 5: REHABILITATION OF DUGBE POST OFFICE IBADAN, OYO STATE.
LOT 6: REHABILITATION OF EPE POST OFFICE, LAGOS STATE.
LOT 7: REHABILITATION OF WARRI POST OFFICE, DELTA STATE.
LOT 8: DEMOLITION RE-CONSTRUCTION OF PERIMETER FENCE AT IKOYI POST OFFICE, LAGOS STATE.
LOT 9: REHABILITATION OF OTA POST OFFICE, OGUN STATE.
LOT 10: REHABILITATION OF BADAGRY POST OFFICE, LAGOS STATE.
LOT 11: REHABILITATION OF ILESHA POST OFFICE, OSUN STATE.
LOT 12: REHABILITATION OF MAIN POST OFFICE BUILDING AREA 10, GARKI, ABUJA.
LOT 13: REHABILITATION OF MAIN POST OFFICE BUILDING ILORIN, KWARA STATE.
LOT 14: REHABILITATION OF MAIN POST OFFICE BUILDING UYO, AKWA IBOM STATE.
LOT 15: REHABILITATION OF MAIN POST OFFICE BUILDING LOKOJA, KOGI STATE.
LOT 16: REHABILITATION OF MAIN POST OFFICE BUILDING ABAKALIKI, EBONYI STATE.
LOT 17: REHABILITATION OF MAIN OFFICE BUILDING, AWKA, ANAMBRA STATE.
LOT 18: REHABILITATION OF GENERAL POST OFFICE, YOLA, ADAMAWA STATE.
LOT 19: REHABILITATION OF GENERAL POST OFFICE, DAMATURU, YOBE STATE.
LOT 20: REHABILITATION OF GENERAL POST OFFICE BIRNIN-KEBBI, KEBBI STATE.
LOT 21: REHABILITATION OF GENERAL POST OFFICE, AGGREY, PORT HARCOUT, RIVERS STATE.
LOT 22: REHABILITATION OF KADUNA TOWN POST OFFICE, KADUNA STATE.
LOT 23: REHABILITATION OF KWAMBLA POST OFFICE, ADAMAWA STATE.
LOT 24: FENCING OF OBALUFON NIPOST LAND AT OBALUFON POST OFFICE, OSUN STATE.
C. GOODS
LOT 25: PROCUREMENT OF MOTOR VEHICLES FOR MAIL OPERATION AND MARKETING.
LOT 26: PROCUREMENT OF MOTORCYCLE FOR MAIL OPERATION AND MARKETING.
LOT 27: PROCUREMENT OF DIGITAL WEIGHING SCALES FOR MAIL OPERATIONS.
3. ELIGIBILITY REQUIREMENTS
Applicants should submit two (2) bounded copies of the Expression of Interests (Eols) or Technical bids, duly signed, paginated separated by dividers and arranged in the order outlined hereunder:-
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC,, or САС, and CAC,; Business Name with Form BN1 is also acceptable for Services;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31 December, 2023; with a minimum average annual turnover of N100 million;
c. Evidence of Pension Clearance Certificate valid till 31 December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. st Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31 December, 2023;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31 December, 2023 or valid Certificate issued by BPP.
g. Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the Nigerian Postal Service or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
-that the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years-2021, 2022 & 2023;
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional Certificates such a as COREN, QSRBN, ICAN/ANAN, ESVARBON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. Consultancy Services: Evidence of Firm’s current registration with relevant regulatory professional body(ies)such as COREN, QSRBN, ICAN/ANAN, ESVARBON etc.;
m. Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles;
n. For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
o. Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA);
p. Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
q. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested companies are to collect the Standard Bidding Documents (SBDs) from the office of the DIRECTOR, Procurement, NIPOST Corporate Headquarters, Room 222, Second Floor, Garki II, Abuja. only contractors bidding for the works\Goods must show evidence of payment of a non-refundable tender fee of (#10,000.00) Ten Thousand Naira only per Lot, paid into the NIPOST’s Remita Account in any reputable Commercial Bank in Nigeria, while Interested Firms in Consultancy Service will not pay at this stage until after prequalification.
5. SUBMISSION OF (EOI)
Interested Firms are to submit the Expression of Interest (EOI) and technical bid for each of the Lots desired in two (2) hard copies each (one original & one copy). The documents should be submitted in a sealed envelope and addressed to the DIRECTOR, PROCUREMENT, NIPOST Corporate Headquarters, Room 222, Second Floor, Garki II, Abuja and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the Procurement Department not later than 12:00 noon Monday, 18th March, 2024.
6. SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
Prospective bidders are to submit bid for each of the Lots desired in two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bids” or “Financial Bids”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to: Director Procurement, Room 222, Second Floor, Nipost Corporate Headquarters, Garki II, Abuja and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tenders Box at the Procurement Department not later than 12:00 noon Wednesday, 3rd April, 2024.
7. OPENING OF EOI & TECHNICAL BIDS
The Expression of Interests and the technical bids will be opened immediately after the deadlines for submission at 12:00 noon Monday, 18th March, 2024and 12:00 noon Wednesday, 3 April, 2024, respectively in the Board Room of the Nigerian Postal Service Corporate Headquarters, Garki II, Abuja, FCT, while the financial bids will be kept un-opened.
Please ensure that you sign the EOI/Bid Submission Register in the office of the Director, (Procurement) in Room 222, Floor of the NIPOST Corporate Headquarters, Garki II, Abuja, FCT as the NIPOST will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Director Procurement.
Note: For the payment of Tenders fees, kindly report to cash office for the modalities of payment at room 215 NIPOST Corporate Headquarters, Garki II, Abuja.
8. GENERAL INFORMATION
a. EOls & Bids must be in English language and signed by an official authorised by the bidder.
b. Eols& Bids submitted after the deadline for submission would be returned un-opened.
c. Bidders should not bid for more than two (2) Lots;
d. Failure to submit any of the above stated requirements shall lead to disqualification of bid/Eols.
e. Notwithstanding the submission by any company, the Nigerian Postal Service is neither committed nor obligated to offer any Company or Firm an award in any form of contract or its agency company.
f. NIPOST reserves the right to conduct independent inspection of works claimed to have been carried out previously.
g. All costs will be borne by the bidders;
h. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
i. Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened
j. Consultancy Services: Only shortlisted firms will be invited at a later date for collection of Request for Proposals;
k. Nigerian Postal Service is not bound to pre-qualify/shortlist any applicant and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed
NIPOST MANAGEMENT
