University Of Jos, Nigeria- Invitation To Bids For 2024 Capital Appropriation, 2023 Internally Generated Revenue (IGR) And Years 2021/2022/2023 TETFUND Project Maintenance Intervention 2023R/FX519 (18 Lots)

DEADLINE: 4TH APRIL, 2024
UNIVERSITY OF JOS, NIGERIA
OFFICE OF VICE-CHANCELLOR
INVITATION TO BIDS FOR 2024 CAPITAL APPROPRIATION, 2023 INTERNALLY GENERATED REVENUE (IGR) AND YEARS 2021/2022/2023 TETFUND PROJECT MAINTENANCE INTERVENTION 2023R/FX519

1. PREAMBLE
In compliance with the provisions of the Public Procurement Act, 2007, the University of Jos, Nigeria intends to execute the under-listed projects to be funded under the specified mentioned interventions. Interested and competent contractors, suppliers, and service providers are therefore invited to bid in respect of the procurement as follows;

PROJECTS TO BE FUNDED UNDER YEAR 2024 CAPITAL APPROPRIATION
PROJECT 1

2. SCOPE OF WORKS
a. Construction project: The construction projects are basically of reinforced concrete frame structure. The building substructure is often 230emm thick, sandcrete block fill solid: the superstructure is also of reinforced concrete columns with 210mm x 270mm sandcrete blocks infill walls The Roof is of structural steel covered with 0.55mm gauge long-span Aluminum roofing sheets with a quality finishing as would be specified in the contract documents.
b. Rehabilitation projects: Repairs of leaking roofs, dilapidated ceilings, damages on walls and floors, replacement of dilapidated windows and door. Replacement of damaged fascia board and cladding, as well as replacement of electrical, plumbing and gas installations. General painting and decorations of the bedding.
c. Procurement projects: Supply, installation, training and commissioning of the equipment.

3. ELIGIBILITY REQUIREMENTS
Prospective applicants should submit the following documents for pre-qualification.
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC 2 & 7
b) Evidence of Firm’s Tax Clearance Certificate for the last three (3) years valid till 31 December, 2023
c) Evidence of Pension Clearance Certificate valid till 31st December, 2023
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31 December 2023
e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid 31 December, 2023:
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g) Sworn affidavit

• disclosing whether or not any officer of the relevant committees of the University of Jos or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That the company does not have any Director who has ever been convicted in any court in Nigeria or any other country for criminal offense in relation to fraud or financial impropriety
• That the company is not in receivership, insolvent or bankruptcy proceedings of the subject of any form of winding up petition or proceedings;
• That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.

h) Company’s Audited Accounts for the last three years (2021, 2022 & 2023);
i) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j) Company’s profile with the Curriculum Vitae of key staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON SURCON etc;
k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l) For supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturer (OEMs)
m) For ICT: evidence of firm’s registration with the National Information Technology Development Agency (NITDA) and computer professionals Registration Council of Nigeria
n) Works: List of Plants and Equipment with proof of Ownership or Lease Agreement
o) Only companies included in the National Automotive Design and Development Councils approved that of local manufacturers of vehicles or their authorized representatives should bid for the Vehicles
p) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF BIDDING DOCUMENTS
The Bidding Documents are to be collected by all interested bidders in the Procurement Office, Room 4, Third Floor, Senate and Administrative Building, Naraguta Campus, University of Jos on the presentation of receipt of payment of non-refundable tender fee of N10, 000.00 per Lot.

PAYMENT PROCEDURE:
i. Generate Remita Retrieval Reference (RRR) number online in favour of University of Jos via www.remita.net and ensure you select “TENDER FEES” for Name of Service Purpose.
ii. Visit any Commercial Bank with the RRR form for payment.
iii. Submit the print-out receipt of payment at the Bursary Department for confirmation.

5. SUBMISSION OF TENDER DOCUMENTS
Both Technical and Financial Bid with evidence of payment of non-refundable fee of N10, 000.00 per Lot confirmed by Bursary Department of the University should be spiral bound each with table of contents and page numbering in the order of the requirements listed above for Technical bid and packaged in an separated envelope and should be clearly marked “Technical Or Financial bid”…State the project and Lot Number with the Title and the two envelope should be put in a bigger envelope and should clearly marked” Technical and Financial bid… State the project and Lot Number with the Title…”at the top left corner of the envelope with the company’s name written on reverse side of the envelope.

All submissions are to be addressed to the Head, Procurement Unit, University of Jos and dropped in the Tenders Box that will be at the

Procurement Unit Room 4, Third Floor, Senate and Administrative Building, Naraguta Campus, University of Jos, not later than 11:00am of Thursday, 4th April, 2024.

6. OPENING OF TECHNICAL/EOI DOCUMENTS
Only the technical bids shall be opened immediately after the deadline for submission at 11:00am of Thursday, 4th April, 2024, at the Procurement Unit Conference Room, Naraguta Campus, University of Jos in the presence of Bidders or their representatives, while the financial bids will be kept un-opened. For inquiries, please e-mail procurement.unijos@gmail.com

7. PLEASE NOTE
i. More details of the scope of works/supplies are as provided in the Bidding document the Bill of Quantities
ii. Original documents on any aspect of a Contractor’s submission may be requested for sighting during and or after the opening session.
iii. Documents shall be verified, and violators disqualified and reported to investigating authority (ies).
iv. No bidder should bid for more than (2) Lots,
v. All submission shall be in line with requirements and instructions provided above, failure to do so will lead to outright disqualification:
vi. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies, and will be covered by video recording, invitation link will be set to bidder who chooses to join the bid opening online,
vii. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of successful bidders will be returned un-opened;
viii. The University of Jos, Nigeria is not bound to pre-quality any bidder and reserves the right to annul the Procurement process at any point without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

Signed
Mrs. Nanzok Bukata
Ag. Head Procurement/Secretary Tenders Board