Equipment Leasing Registration Authority (ELRA)- Invitation To Tender For Procurement Of Goods And Works And Expression Of Interest (EOI) For Services (7 Lots)

DEADLINE: 15TH & 29TH APRIL, 2024
EQUIPMENT LEASING REGISTRATION AUTHORITY (ELRA)
FEDERAL MINISTRY OF FINANCE, CENTRAL BUSINESS DISTRICT, ABUJA
INVITATION TO TENDER FOR PROCUREMENT OF GOODS AND WORKS AND EXPRESSION OF INTEREST (EOI) FOR SERVICES

1. INTRODUCTION
The Equipment Leasing Registration Act was enacted in 2015 as part of the Government Support Framework to enhance the contribution of leasing to the economy. The act brings together relevant stakeholders under a Public Private Partnership arrangement to enhance its developmental objectives. The Authority is anticipating funding from the Federal Government of Nigeria as Take-Off grant for the execution of its FY2024 Capital Projects.
Towards achieving its mandatory objectives, the authority wishes to apply these funds in the implementation of its 2024 capital projects through procurement of various Goods, Works, and Consultancy Services.
Accordingly, and in compliance with the Public Procurement Act, PPA 2007, the Authority hereby invites interested, reputable and qualified consultants/Vendors to express interest submit tender documents for the procurement of the following categorized goods, works and services.

2. SCOPE OF WORK

CATEGORY A (CONSULTANCY)

 CATEGORY B (GOODS)

CATEGORY C (WORKS)

3. ELIGIBILITY REQUIREMENTS
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7; business name with form BN1 is also acceptable for consultancy services;
b) Evidence of Company’s Income Tax Clearance Certificates (or personal income tax certificate where acceptable for the last three (3) years valid till 31st December 2024;
c) Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g) Sworn affidavit

• disclosing whether or not any officer of the relevant committees of the Equipment Leasing Registration Authority or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding

h) Company’s Audited Accounts for the last three years ( 2021, 2022 & 2023);
i) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications;
k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l) For Motor: Only companies included in the National Automotive design and development Councils approved list of Local manufacturers of vehicles or their authorized representatives should bid for the vehicles;
m) Lot 01/2024: Evidence of firm’s current registration with the relevant regulatory professional body(ies) COREN, QSRVN, ARCON etc
n) ICT Jobs: Evidence of current license/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);
o) For supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturer (OEMs);
p) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Head of Procurement, room 409 fourth floor, Federal Ministry of Finance CBD, Abuja on evidence of payment of a non-refundable tender fee of N10, 000.00 per lot, paid into the Equipment Leasing Registration Authority’s Remita account in any reputable commercial bank in Nigeria.

5. SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
Prospective bidders are to submit bid for each of the lot desired, two(2) hard copies each of the technical and financial bids with soft copy of the financial bid in MS Excel format, packaged separately in sealed and clearly marked as “Technical Bid” and “Financial Bid”. Thereafter, the two sealed envelopes should be put together in a bigger sealed envelope addressed to Chairman/CEO
Equipment Leasing Registration Authority,
Federal Ministry of Finance.
CBD, Abuja
Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender Box at the room 409, fourth floor Federal Ministry of Finance, CBD, Abuja not later than 12:00 noon, Monday, 29th April, 2024.

6. SUBMISSION OF EOI (CATEGORY A)
Interested firms in services are to submit Expression of Interest (EOI) for each lot in two (2) hard copies each of the technical and financial bids with softcopy only in MS Excel format, packaged separately in sealed and clearly marked as “Technical Bid”. The EOI should be addressed as indicated above and submitted not later than 12:00 noon Monday, 15th April, 2024.

7. OPENING OF EOI & TECHNICAL BIDS
The EOIs and the technical bids will be opened immediately after the deadlines for submission at 12:00 noon Monday, 15th April, 2024 and 12:00 noon, Monday, 29th April, 2024, respectively in room 409, fourth floor Federal Ministry of Finance, CBD, Abuja in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the bid submission register in the office above. ELRA will not be held liable for misplaced or wrongly submitted bids. For further enquiries. Please contact the Head (Procurement) on 07031001143.

8. GENERAL INFORMATION
a. EOIs/Bids must be in English Language and signed by an official authorized by the bidder;
b. EOIs/Bids submitted after the deadline for submission would be returned unopened;
c. Bidders should not bid for more than one (1) lot.
d. All cost will be borne by the bidders;
e. The technical bids will be opened in the presence of CSOs and Professionals Bodies and covered by video recording; invitation link will be sent to bidder who choose to join the bid opening online;
f. Goods & works: Only pre-qualified bidders at technical evaluation will be invited at later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
g. Consultancy services: only shortlisted applicants at EOI’s evaluation will be invited at a later date for collection of Request for Proposals;
h. The Equipment Leasing Registration Authority is not bound not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.

Signed
Chairman/CEO
Equipment Leasing Registration Authority