Ministry Of Interior- Expression Of Interest (EOI)/Prequalification For Procurement Of Goods, Works And Services For The Execution Of FY 2024 Capital Projects (17 Lots)

DEADLINE: 30TH APRIL, 2024
MINISTRY OF INTERIOR
OLD FEDERAL SECRETARIAT PMB 7007 AREA I, GARKI ABUJA
EXPRESSION OF INTEREST (EOI)/PREQUALIFICATION FOR PROCUREMENT OF GOODS, WORKS AND SERVICES FOR THE EXECUTION OF FY 2024 CAPITAL PROJECTS

1. INTRODUCTION
The Federal Government of Nigeria has allocated funds to the Ministry of Interior (MOI) in the 2024 Capital Appropriation for the procurement of goods, works and services for the execution of policies, programmes and projects towards achieving the mandate of the Ministry.
Accordingly, MOI wishes to invite qualified vendors, contractors and consultants to apply for prequalification/expression of interest for the under listed projects.

2. SCOPE OF WORKS, GOODS & SERVICES

EXPRESSION OF INTEREST FOR CONSULTANCY SERVICES

PREQUALIFICATION FOR GOODS

PREQUALIFICATION FOR WORKS

3. ELIGIBILITY REQUIRMENTS
Prospective bidders should submit the under-listed requirements to be eligible in this procurement process and arrange in the same sequential order for ease of reference.
a. Evidence of Certificate of Registration issued by Corporate Affairs Commission (CAC) including forms CAC1.1, CAC2 & CAC7. Business name with form BN1 is also acceptable for consultancy services;
b. Evidence of Company’s Income Tax Clearance Certificates (or personal income tax certificate where acceptable for the last three (3) years valid till 31st December 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g. Sworn affidavit

• disclosing whether or not any officer of the relevant committees of the Ministry of Interior or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
• That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.

h. Company’s Audited Accounts for the last three years (2021, 2022 & 2023);
i. Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications; such as COREN, QSRBN, ARCON, SURCON, CORBON, CPN & NITDA etc
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l. For supply of equipment: letter of authorization as representatives of the Original Equipment Manufacturers (OEMs);
m. For supply of vehicles: Only companies included in the National Automotive design and development Councils approved list of Local manufacturers of vehicles or their authorized representatives should bid for the vehicle’
n. Services verifiable evidence of certificate of the firm’s registration with relevant regulatory professional body such as COREN, QSRBN, ARCON, SURCON, CORBON for construction, CPN & NITDA for ICT jobs;
o. Works: list of plants/equipment with proof of ownership/lease agreement;
p. Electricity jobs: Evidence of current licence issued by Nigerian Electricity Management Services Agency (NEMSA)
q. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.
Note: that all documents/information required must be paginated, submitted in the sequence/order as listed below.

4. SUBMISSION OF EXPRESSION INTEREST (EOI)/PREQUALIFICATION DOCUMENTS – CATEGORY CS, GS, WS (i.e CONSULTANCY SERVICES, GOODS AND WORKS)
Interested firm are to submit two (2) bound copies of EOI/Prequalification documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to the Permanent Secretary, Ministry of Interior, Old Federal Secretariats Area 1, Garki, Abuja, stating EOI (consultancy services) or Prequalification documents (Goods/Works) and clearly marked with the Name of the project and the lot number.
Furthermore, the reverse of each sealed envelope should bear the name and address of the applicant and should be deposited in the Tender box at the office of Director Procurement, Room 228, First floor, Block ‘F’ Ministry of Interior, Old Secretariat, Area 1. Garki. Abuja not later than 12:00 noon Tuesday 30th April, 2024
Please ensure that you sign the bid submission register at the office of Director Procurement room 228 first floor, Block ‘F’ Ministry of Interior, as the Ministry of Interior will not held liable for misplaced or wrongly submitted bids.

5. OPENING OF EOI/(CONSULTANCY SERVICES) AND PREQUALIFICATION DOCUMENTS (GOODS & WORKS)
Expression of interest (EOI) proposals for consultancy services/prequalification documents for both goods and works will be opened immediately after the deadline for submission at 12:00 noon Tuesday, 30th April, 2024, at Ministry’s Training Hall, Area 1, Garki-Abuja in the presence of bidders or their representatives.

6. GENERAL INFORMATION
a) Bids must be in English Language and signed by an official authorized by the bidder;
b) Bids submitted after the deadline for submission would be returned unopened;
c) Bidders should not bid for more than two (2) lots
d) All cost will be borne by the bidders as the Ministry will not be held responsible for any cost or expenses incurred by any interested party(ies) in connection with any response to this invitation;
e) Arrangement of the EOIs/Technical documents in hard copies should follow the order in the list above and appropriately paged. The EOI/technical documents should have a table of content indicating the pages, which these items are to be found. Failure to comply with this directive will result in disqualification of the bidder.
f) Non-compliance with all the conditions stated herein will lead to automatic disqualification of the bidder from the bidding process.
g) Bid security will be required in the appropriate lot at the financial stage.
h) The Ministry of Interior is not bound to prequalify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement Act 2007.
i) For further enquiries, please contact procurement departments between 10:00am to 3:00pm(Monday-Fridays) at the following address: Ministry of Interior, 1st Floor, Room 228, Block F. Old Federal Secretariat, Area 1, Garki, Abuja

Signed
Permanent Secretary
Federal Ministry of Interior