DEADLINE: 28TH MAY, 2024
MINISTRY OF SOLID MINERALS DEVELOPMENT HEADQUARTERS
NO. 2 LUANDA CRESCENT, OFF ADEMOLA ADETOKUNBO CRESCENT, WUSE II, PMB 107 FCT ABUJA
INVITATION TO TENDER FOR GOODS, WORKS, PRE-QUALIFICATION & EXPRESSION OF INTEREST (EOI) FOR EXECUTION OF PROJECTS IN 2024 APPROPRIATION ACT OF THE MINISTRY
1. INTRODUCTION
The Federal Government of Nigeria has allocated some funds to Ministry of Solid Minerals Development Headquarters, Abuja in the year 2024 Appropriation Act for the execution of Policies, Ministry wishes to Programmes and Projects towards achieving the mandate of the Ministry. Accordingly, the invites reputable Contractors, Service Providers or proven competence and experience to tender for Goods, Works, Pre-qualification & Expression of interest (EOI) for the execution of the following projects in compliance with Section 19, 23 & 25 of Public Procurement Act (PPA), 2007.
2. SCOPE OF GOODS/WORKS/SERVICES
PROJECT DESCRIPTION CATEGORY A: GOODS G1 Supply of 4 Nos. Vehicle for MIREMCO Project G2.1 – G2.10 Supply of Capital Store items G3 Supply of Computers and Accessories for Enterprise Content Management (ECM) System Program G4 Biometric data capturing equipment linked with ICT for explosives handlers. G5.1-G5.4 Provision of 18 nos. 2023 SUV’s for Field Works in the States. G6 Acquisition of Mineral Maps of Nigeria showing clearly the major Corridors G 7.1 – G 7.3 Hardware Acquisition for Geoscan Drones and Sensors CATEGORY B: WORKS W1 Bore Hole drilling, Logging and Analysis of Samples W2.1 – W2.6 Construction of Office Complex W3.1 – W3.2 Construction of Ino. 6 TPD Gold Ore and Ino. 6 TPD Lithium Ore processing plants towards downstream value chain to enable the creation of a direct and indirect jobs CATEGORY C: NON CONSULTANCY SERVICES C1 Review and Production of existing Environmental Guidelines (MIREMCOM-Environmental Protection and Rehabilitation Program, Fuel Storage & Decommissioning Plans) C3 Technical and Facilities Support For Mining Infrastructural Development C4 Insurance of 9 new vehicles and 129 existing vehicles C6 Sensitization Workshop for Stakeholders C11 Facilitate Stakeholders’ Engagement for Improved Relationship between ASM Operators and Mining Companies (And Other Mineral Title Holders) CATEGORY D: CONSULTANCY SERVICE C2 Performance Management System of the Federal Government to provide Accountability in the Public Service Delivery C5 Legislative framework for establishment of Nigerian Solid Minerals Company Ltd with CAC C7 Consultancy Services for the Structural Design of the Office Complex C8 Provision of Geological Data and Information on Gemstones Development C9 Processing and Manufacturing Methodology of Gemstones C10 Sensitization Workshop and Training of Officers of the Ministry and other Stakeholders C12 Formalize activities of informal ASM Operators through their formation into legally identifiable entities Cooperatives, Associations and Small Holding Companies) in 12 States C13 Facilitate access to cleaner, sustainable mining & mineral processing tech, towards reducing occupational health & safety hazards, environmental pollutions & risks to public health in ASM host communities C14 Mainstream informal mining artisans into legally identifiable entities through forming them into Cooperatives and conducting activities to eliminate mercury use in artisanal and small scale gold mining based on National action plan of the Minamata Convention C15 Appointment of Fund Manager for the Environmental Protection and Rehabilitation Fund (EPRF)
3. ELIGIBILITY REQUIREMENTS
Prospective bidders must possess the under-listed requirements to be eligible in the procurement;
i. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
ii. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31 December, 2024;
iii. Evidence of Pension Clearance Certificate valid till 31 December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
iv. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
v. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31″ December 2024;
vi. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
vii. Sworn affidavit
- Disclosing whether or not any officer of the relevant committees of Ministry of Solid Minerals Development or the Bureau of Public Procurement is a former or present Director, stakeholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- That the company is NOT in receivership or insolvency or bankruptcy;
- That no Director of the company has ever been convicted in any country of any criminal offense bordering on fraud or financial impropriety;
viii. Company’s Audited Accounts by FIRS for the last three years (2021, 2022 & 2023);
ix. Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
x. Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSRBN, ARCON, CORBON etc;
xi. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
xii. Works: List of Plants/Equipment with proof of Ownership/Lease agreement;
xiii. Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorized representatives should bid for the vehicles;
xiv. For supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturer (OEMs)
xv. Consultancy service: evidence of firm’s current registration with relevant regulatory professional body(ies) such as COMEG, ARCON, COREN, QSRBN, CORBON, ICAN/ANAN etc
xvi. For training programme: evidence of firm’s current registration/accreditation with Computer professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);
xvii. Lot C15: evidence of current registration with the Financial Reporting Council of Nigeria;
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS (CATEGORY A & B)
Interested and competent bidders for Category A and B above except Lot G1 & G5-7 requested to collect the Standard Bidding Documents (SBD) from the Ministerial Tenders Board’s (MTB) Secretariat upon presentation of evidence of payment of non-refundable Tender Fee of N10, 000:00 per Lot to the Ministry of Solid Minerals Development Headquarters, Abuja REMITA account in any reputable commercial bank in Nigeria.
5. SUBMISSION OF DOCUMENTS FOR PREQUALIFICATION & EXPRESSION OF INTEREST
Prospective Applicants are to submit two (2) hard copies of the Pre-qualification or Expression of Interest Documents in a sealed envelope for Lot G1 & G5-7 and Category C & D respectively with address to the Permanent Secretary, Ministry of Solid Minerals Development Headquarters, No 2, Luanda Crescent, off Adetokunbo Ademola Crescent, Wuse II, Abuja. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder or Service Provider and drop in the designated Tender Box at the Ministerial Tenders Board’s (MTB) Secretariat, Procurement Department in the Ministry’s Annex Building, Mindiver’ Office not later than 12:00 Noon on Tuesday, 14 May, 2024.
6. SUBMISSION OF TENDER DOCUMENTS(Category A and B above except lot G1 & G5-7)
Prospective bidders are to submit two (2) hard copies each of the Technical and Financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelope and clearly marked as “Technical Bid” or “Financial Bid” Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Permanent Secretary, Ministry of Solid Minerals Development Headquarters, No 2, Luanda Crescent, off Adetokunbo Ademola Crescent, Wuse II. Abuja and clearly marked with (the name of the project and the Lot Number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the Ministerial Tenders Board’s (MTB) Secretariat, Procurement Department in the Ministry’s Annex Building, Mindiver’ Office not later than 12:00 Noon on Tuesday, 28 May, 2024.
7. OPENING OF DOCUMENTS FOR PREQUALIFICATION & EXPRESSION OF INTEREST (EOI)
Only the documents on Pre-qualification and Expression of Interest would be opened immediately after the deadline for submission at 12:00 noon on Tuesday 14th May, 2024 in the Honourable Minister’s Conference Hall, Block C, Minerals & Metals Complex, Ministry of Solid Minerals Development Headquarters, Wuse II Abuja.
8. OPENING OF TECHNICAL BIDS (Category A and B above except Lot G1 & G5-7)
Only the technical bids would be opened immediately after the deadline for submission at 12:00 Noon on Tuesday, 28th May, 2024 in the Honourable Minister’s Conference Hall, Block C Minerals & Metals Complex, Ministry of Solid Minerals Development Headquarters, Wuse II Abuja.
9. GENERAL INFORMATION
a. All submissions must be made only in English language;
b. Due diligence exercise would be conducted to verify the claims made by the winning bidder or service provider before approval of award
c. Bids/EOI submitted after the deadline for submission would be returned unopened;
d. Applicants should not bid for more than two (2) lots;
e. Bids/EOI wrongly packaged would be rejected;
f. All cost of submission of tender documents would be borne by the bidder;
g. The EOI/technical bids will be opened in the presence of bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and private professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
h. Invitation to tender: Only pre-qualified bidders at technical evaluation will be invited at later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
i. Prequalification: only prequalified bidders at technical evaluation would be invited at a later date for collection of tender documents;
j. Consultancy Services: Only shortlisted firms will be invited at a later date for collection of Request for Proposals;
k. The Ministry of Solid Minerals Development is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.
Signed
Permanent Secretary
Ministry of Solid Minerals Development Headquarters, Abuja
