National Council For Arts And Culture (NCAC)- Expression Of Interest For The Execution Of 2024 Capital Projects/Zonal Intervention Project (14 Lots)

DEADLINE: 14TH MAY, 2024
NATIONAL COUNCIL FOR ARTS AND CULTURE (NCAC)
NIGERIAN CULTURE HOUSE, GUDU DISTRICT, ABUJA FCT
EXPRESSION OF INTEREST FOR THE EXECUTION OF 2024 CAPITAL PROJECTS/ZONAL INTERVENTION PROJECT

1. INTRODUCTION
The National Council for Arts and Culture, Abuja is desirous of carrying out the under-listed programme and projects as contained in its 2024 appropriation.

The council is therefore, inviting experienced and competent contractors/suppliers, consultants and event managers to submit bids for these programmes.

2. SCOPE OF SERVICES

CATEGORY A: NON-CONSULTANCY SERVICES (EXPRESSION OF INTEREST)

3. ELIGIBILITY REQUIREMENTS
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7 or business name with form BN1 is also acceptable for services;
b) Evidence of Company’s Income Tax Clearance Certificates (or personal Income Tax Clearance Certificates for all partners) for the last three (3) years valid till 31st December 2024
c) Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g) Sworn affidavit

• disclosing whether or not any officer of the relevant committees of the National Council for Arts and Culture or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
• That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.

h) Company’s Audited Accounts for the last three years (2021, 2022 & 2023);
i) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications;
k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l) Services: evidence of firms’ registration with relevant regulatory body(ies)
m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
n) All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. SUBMISSION OF EXPRESSION OF INTEREST (EOI)
Interested firms should submit two (2) bound pre-qualification/EPOI documents duly signed, paginated, separated by dividers, and arranged as indicated above.
Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to; The Director General/CEO, National Council for Arts and Culture (NCAC), Nigerian Culture House, Gudu District, Abuja – FCT, during working hours and clearly marked with the title of the project and lot number.
Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated ‘tender box’ at the procurement unit, room 2nd floor, National Council for Arts and Culture (NCAC) not later than 12:00noon of Tuesday 14th May, 2024. Applicants are to ensure that they also sign the EOI submission Register in the procurement unit of the Council, as the Council Shall not be held liable for misplaced or wrongly submitted EOIs.

5. OPENING OF EOIs
The Expression of Interest (EOI) will be opened immediately after the deadline for submission at 12:00 noon on Tuesday, 28th May, 2024 at the procurement General Office, National Council for Arts and Culture Headquarters, Nigerian Culture House, Gudu District, Abuja in the presence of observers, applicants or their representatives.
For further enquiries, please contact the “Head of Procurement” on email oikeh.obozokhai@ncac.gov.ng

6. GENERAL INFORMATION
a. Applicants should not bid for more than two (2) lots;
b. Email and whatsapp GSM number will be used as a means of communication.
c. The EOIs/technical bids will be opened in the presence of bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and private professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
d. All submissions must be made in English Language and signed by an official authorized by the bidders
e. Documents not properly bound will be returned un-opened;
f. All EOIs must be written with indelible ink, those written with a pencil will be disqualified;
g. All cost will be borne by the bidders
h. Only shortlisted firms will be invited at a later date for collection of Request for Proposals
i. Failure to comply with the instruction(s) and provisions of any required documents shall automatically result in disqualification.
j. Submission of EOIs to the council is neither a commitment nor an obligation to award any contract to any contractor or supplier/service provider;
k. Due diligence/post qualification will be conducted as all documented claims by the contractors are subject to verification.
l. This advertisement shall not be construed to be a commitment on the part of NCAC nor shall it entitle the bidding companies to any claim whatsoevers and/or seek indemnity from NCAC by virtue of such company having responded to this advertisement.
m. The National Council for Arts and Culture (NCAC), Garki II, Abuja is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.

Signed
The Director General/CEO
National Council for Arts and Culture (NCAC), Abuja
Nigerian Culture House, Gudu District, Abuja, FCT