Nigerian Institute Of Mining And Geoscience (NIMG), Jos- Invitation To Tenders And Expression Of Interest (EOI) For The Implementation Of 2024 (29 Lots)

DEADLINE: 29TH APRIL & 13TH MAY, 2024
NIGERIAN INSTITUTE OF MINING AND GEOSCIENCE (NIMG), JOS
NO. 1 METROPOLITAN AVENUE, TUDUN WADA,
P.M.B. 2183, JOS
WEBSITE: www.nimg.edu.ng
EMAIL: nimg.jos.plateau@gmail.com
INVITATION TO TENDERS AND EXPRESSION OF INTEREST (EOI) FOR THE IMPLEMENTATION OF 2024

1.0. INTRODUCTION
The Nigerian Institute of Mining and Geosciences (NIMG), Jos, is desirous of utilising its 2024 Appropriation and pursuant to section 25(2) (ii) of PPA 2007, wishes to invite eligible contractors/ suppliers and service providers with relevant proven competence and experience to submit bids/EOIs for the under listed projects:

2.0 SCOPE OF GOODS/WORKS/CONSULTANCY SERVICES
CATEGORY A: SCOPE OF GOODS/SUPPLY (INVITATION TO TENDER)

Interested Suppliers are invited to submit their Technical and Financial bids for the following projects:

2.1 CATEGORY B: WORKS (INVITATION TO TENDER)
Interested Contractors are invited to submit their Technical and Financial bids for the following projects:

2.2 CATEGORY C: CONSULTANCY SERVICE
Interested consultants are invited to submit Expression of Interest (Eol) for the following services:

3.0 ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents:
a. Evidence of Certificate of incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC2
and CAC7 or C1.1. Business Name with Form BN1 is also acceptable for Consultancy Services;

b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31 December, 2024;

c. Evidence of Pension Clearance Certificate valid till 31 December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above):

d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is #50m and above).

e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31 December, 2024;

f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31 December, 2024 or valid Certificate issued by BPP.

g. Sworn Affidavit

disclosing whether or not any officer of the relevant committees of the Nigerian Institute of Mining & Geosciences, Jos or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest. in the bidder and to confirm that all information presented in its bid are true and correct in all particulars, That no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to fraud or any matter.

that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petitions or proceedings:

That the company does not have existing loan or financial. liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months:

h. Company’s Audited Accounts for the last three (3) years- 2021,2022 & 2023:

i. Reference Letter from a reputable Commercial Bank in Nigeria indicating willingness to provide credit facility for the execution of the project when necessary:

j. Company’s Profile with duly signed Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, OSRBN, ARCON, CORBON, COMEG etc.

k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates. Job Completion Certificates and Photographs of the Supply/Services:

l. For Consultancy Services: Evidence of Firm’s current registration with the relevant regulatory professional body(ies) such as Centre for Management Development (CMD), etc.;

m. For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMS); Payment of Grants:

n. Evidence of CBN’s current Payment Solution Service Provider Licence;

o. Works: List of Plants/Equipment with proof of Ownership/ Lease Agreement,

p. Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles.

q. ICT jobs. Evidence of Firm’s current registration/ accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);

r. Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA):

s. For Joint Venture/Partnership, Memorandum of Understanding (MoU) indicating Lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner).

Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letter Headed Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the Company.

4.0 COLLECTION OF TENDER DOCUMENTS: GOODS & WORKS
Interested contractors/suppliers are to collect the Standard Bid Documents from Head of Procurement. Procurement Unit of the Institute on evidence of non-refundable Tender fee of 10,000.00 (Ten Thousand Naira only) per Lot, paid into the Remita E-Collection Account/TSA of Nigerian Institute of Mining and Geosciences- 023300900100 in any reputable Commercial Bank in Nigeria. For further enquiries, contact the Head of Procurement Unit.

5.0. SUBMISSION OF TENDER DOCUMENTS: GOODS & WORKS
Prospective bidders are to submit bid(s) for each of the Lot desired, one (1) original and two (2) hard copies each of the Technical and Financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two in sealed envelopes together in a bigger sealed envelope addressed to: The Director General/CE, Nigerian Institute of Mining and Geosciences, No 1 Metropolitan Avenue Tudun-Wada, Jos, Plateau State. Furthermore, the reverse of each sealed envelope should bear the name and address of the Bidder and should be dropped in the designated Tender Box at the Procurement unit, NIMG not later than 12:00 noon Monday, 13th May, 2024.

6.0. OPENING OF TECHNICAL BIDS: GOODS/WORKS
Only the technical Bids will be opened immediately after the deadline for submission at 12:00 noon Monday, 13th May, 2024, in the Institute Auditorium in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Ensure to sign the EOI/Bid Submission Register at the Procurement Unit of the Institute, as the Institute will not be liable for misplaced or wrongly submitted bids.

7.0. SUBMISSION OF EXPRESSION OF INTEREST (Eol): CONSULTANCY SERVICES
Interested Consultants /Firms are to submit three (3) bound Expression of Interest (Eol) separated by dividers and arranged as indicated above. The Eol should be submitted in a sealed envelope and addressed as stated above, not later than 12:00 noon Monday, 29th April, 2024.

Applicants are to sign the Eol Submission Register at the Procurement Unit of the Institute as the Institute will not be held liable for misplaced or wrongly submitted EOIS.

8.0. OPENING OF EXPRESSION OF INTEREST (Eol): CONSULTANCY SERVICES<>The Expression of Interest (EOI) will be opened immediately after the deadline for submission at 12:00 noon Monday, 29th April, 2024, in the Institute Auditorium.

9.0. GENERAL INFORMATION
i. Bids and Expressions of Interest (Eol) must be in English language and signed by an official authorised by the bidder;

ii. Bid(s) and Expression(s) of Interest submitted after the deadline will be returned unopened:

iii. Bidders should not bid for more than two (2) Lots;

iv. Bidders can submit through Post (Courier Services).

v. Goods & Works: Only qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

vi. Consultancy Services Only shortlisted Applicants at EOI’S evaluation will be invited at a later date for collection of Request for Proposals,

vii. All costs will be borne by the bidders as the Institute will not be held responsible for any cost or expenses incurred by any interested party (ies);

viii. Non-compliance with the Conditions stated therein will lead to automatic disqualification of the applicant from the process:

ix. The Nigerian Institute of Mining and Geosciences is not bound to pre-qualify/shortlist any applicant and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

Signed
Director General/Chief Executive
Nigerian Institute of Mining and Geosciences, Jos