DEADLINE: 12TH MAY, 2024
OXFAM
CALL FOR PROPOSAL: PAYROLL SOFTWARE SYSTEM
1. BACKGROUND
Oxfam is a worldwide development organization that mobilizes the power of people against poverty. In Nigeria, we work to influence policy change in favor of the poor and most vulnerable, promoting food security and supporting small-scale farmers to improve the livelihoods of men and women in rural areas. We focus on meeting vulnerable people’s needs, saving lives, sustaining increased incomes for the poorest, and transforming attitudes about women’s roles and rights.
We increase active citizenship, and the accountability and transparency of the public and private sectors; and central to our work is the belief that power relations need to change to enable poor people to demand and claim their rights. Our core values are equality, empowerment, solidarity, inclusiveness, accountability, and courage; with the pillars of our national work being accountable governance, gender justice, and just economies.
Oxfam in Nigeria currently has about 47 staff spread across different states in Nigeria and managing the payroll process has become tedious and time-consuming.
2. OBJECTIVE
This term of reference seeks to provide a payroll system for Oxfam in Nigeria which can help save time and money to enable HR and Finance staff to focus on other productive activities.
Below are the specifications the service should meet.
3 SPECIFICATION
3.1 Functional requirements
Payroll processors:
a. Input:
- Manage monthly salary and deduction changes with accuracy, where needed additions of any deduction or arrears with ease.
- Interface with other existing software (Success factor -SAP) to eliminate the manual entry of data and shorten processing time.
- Employee records and profiles: To include personnel numbers/personal bank account/statutory numbers and expat details like passport and work permit details.
- Employee Divisions: Based on country, locations, departments, and positions.
- Intuitive upload functionality.
- Ability to support and effect internet banking – web-to-bank payments.
- Ability to generate electronic and printed pay slips at the Employee Self Service
- bility to support electronic and digital signatures.
- Ability to produce monthly payroll exception reports, payroll management reports, end-of-year reports, and statutory reports
DEADLINE FOR SUBMISSION OF BIDS
Deadline for submissions is Sunday, 12th May 2024, 12.00 pm
