Upper Niger River Basin Development Authority (UBRBDA)- Invitation To Tender For Projects Execution (45 Lots)

DEADLINE: 29TH APRIL & 13TH MAY, 2024
UPPER NIGER RIVER BASIN DEVELOPMENT AUTHORITY (UBRBDA)
FEDERAL MINISTRY OF WATER RESOURCES
KM 5, MINNA-ZUNGERUN ROAD, PMB 68, MINNA, NIGER STATE
INVITATION TO TENDER FOR PROJECTS EXECUTION

1. INTRODUCTION
Upper Niger River Basin Development Authority (UBRBDA) is a parastatal under the Federal Ministry of Water Resources saddled with the responsibility of harnessing and developing both surface and underground water resources for multipurpose use. In line with its mandate and in furtherance of the goals of the Federal Government as it relates to economic diversification, poverty reduction and job creation, the authority wishes to procure, Works, Goods and Services in the financial year, 2024.

The authority, therefore, invites all experienced and competent contractors to tender for the execution of the following projects.

2. SCOPE OF WORKS/SUPPLY/SERVICE
The scope of works/supply/services for the projects earmarked for execution are as follows:

GOODS

EXPRESSION OF INTEREST (CONSULTANCY/NON CONSULTANCY SERVICES)

Interested firms are to submit expression of interest (EOI) documents to provide the following services:

3. ELIGBILITY REQUIREMENTS
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7 or business name with form BN1 is also acceptable for services;
b) Evidence of Company’s Income Tax Clearance Certificates (or personal Income Tax Clearance Certificates for all partners) for the last three (3) years valid till 31st December 2024;
c) Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g) Sworn affidavit

• disclosing whether or not any officer of the relevant committees of the Upper Niger River Basin Development Authority or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
• That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.

h) Company’s Audited Accounts for the last three years (2021, 2022 & 2023);
i) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;
k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l) Works: List of Plants/Equipment with proof of Ownership/Lease agreement;
m) Consultancy services: evidence of firm’s current registration with relevant professional body(ies) such as COREN, QSRBN, ARCON etc;
n) For procurement of the Motor Vehicles: Only companies included in the National Automotive design and development Councils approved list of Local manufacturers of vehicles or their authorized representatives should bid for the vehicles
o) For supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturer (OEMs)
p) Electricity jobs: Evidence of current licence issued by Nigerian Electricity Management Services Agency (NEMSA)
q) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested companies are to collect the Standard Bidding Document (SBD) from the Office of Head of Procurement, Upper Niger River Basin Development Authority, KM5, Minna-Zungeru Road, Minna, on evidence of payment of a non-refundable tender fee of Ten Thousand Naira (N10, 000.00) only per lot, paid into the Upper Niger River Development Authority’s REMITA account.

5. SUBMISSIONS OF TENDER DOCUMENTS (GOODS & WORKS)
Prospective bidders are to submit two (2) hard copies each of the technical and financial bids with softcopy of the financial bid in MS Excel format, packaged separately in sealed and clearly marked as “Technical Bid” and “Financial Bid”. Thereafter, the two sealed envelopes should be put together in a bigger sealed envelopes addressed to the Managing Director, Upper Niger River Basin Development Authority, KM 5, Minna – Zungerun Road, Minna and clearly marked with the name of the project and the lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and should be deposited in the tender box at the address in 4.0 above, not later than 12:00 noon Monday, 13th May, 2024. Ensure that you sign the Bid Submission Register in the address above.

6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for the submission at 12:00 noon Monday, 13th May, 2024 at the authority’s conference room at Minna in the presence of bidders or their representatives, while the financial bids will be kept unopened. Please ensure that you sign the bid submission register at the address stated in 4 above, as the authority will not be held liable for misplaced or wrongly submitted bids.

7. SUBMISSION OF EOI
Interested firms ate to submit the Expression of Interest (EOI) for each of the lot desired, in three (3) hard copies) each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon Monday, 29th April, 2024.

8. OPENING OF EOI
The EOI will be opened immediately after the deadline for the submission at 12:00 noon Monday, 29th April, 2024 at the authority’s conference room at Minna. Please ensure that you sign the bid submission register at the address stated in 6 above, as the authority will not be held liable for misplaced or wrongly submitted bids.

9. GENERAL INFORMATION
a. EOIs/Bids must be in English Language and signed by an official authorized by the bidders;
b. EOIs/Bids submitted after the deadline for submission would be returned unopened;
c. A Bidders should not bid for more than two (2) Lot
d. Consultancy services: only shortlisted applicants at EOI’s evaluation will be invited at a later date for collection of Request for Proposals;
e. Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
f. All cost will be borne by the bidders as te authority will not be held responsible for any cost or expenses incurred by any interested party (i.e in connection with any response to this invitation)
g. Non-compliance with the conditions stated herein will lead to automatic disqualification of the bidder from the bidding process
h. The Upper Niger River Basin Development Authority is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.
i. For further enquiries, please contact, the Procurement Unit between 10:00amd to 3:00pm (Mondays – Fridays) at the following address: Upper Niger River Basin Development Authority KM5, Minna-Zungeru Road, Minna.

Signed:
Managing Director
Upper Niger River Basin Development Authority, Minna, Niger State