Federal Ministry Of Aviation And Aerospace Development- Invitation To Tender/Pre-Qualification And Expression Of Interest (EOI) For 2024 Projects Execution

DEADLINE: 27TH MAY & 10TH JUNE, 2024
FEDERAL MINISTRY OF AVIATION AND AEROSPACE DEVELOPMENT
INVITATION TO TENDER/PRE-QUALIFICATION AND EXPRESSION OF INTEREST (EOI) FOR 2024 PROJECTS EXECUTION
TENDER PACKAGE NO.: FMA/PROC/2024/001

1. INTRODUCTION
The Federal Government of Nigeria has provided funds in the 2024 Appropriation Act for the Federal Ministry of Aviation and Aerospace Development. The Ministry desires to utilise part of the funds to procure Goods, Works and Services in various parts of the country. To this end, experienced and reputable Suppliers, Contractors and Consultant/Service Providers are hereby invited to submit Technical, Financial and Expression of Interest (EOI) documents for the execution of year 2024 Projects.

2. SCOPE OF SUPPLIES/WORKS/SERVICES
Details of the Scope of Works/Specifications are contained in the Bid Documents. The projects are grouped into categories A to D. Bidders are therefore requested to submit their respective Pre-qualification, Technical, Financial and EOI documents in respect to the categories chosen. The projects are as listed on
the table below.

3. ELIGIBILITY REQUIREMENTS:
Interested and competent Contractors, Suppliers and Service Providers/Consultants wishing to carry out any of the projects listed under the above Four (4) Categories are required to submit the following documents and failure to fulfil any of the requirements shall render a bid, disqualified:
a. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7 (or CAC 1.1). Business Name with Form BN1 is also acceptable for Consultancy Services
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024;
e. Evidence of Nigerian Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31stDecember, 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2024; or valid Certificate issued by BPP.
g. Sworn Affidavit

• disclosing whether or not any officer of the relevant committees of the Federal Ministry of Aviation and Aerospace Development or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings:

h. Company’s Audited Accounts for the last three (3) years (ie. 2021, 2022 and 2023).
i Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Verifiable documentary evidence of at least three (3) similar works successfully completed/ongoing project for small projects or at least five (5) similar works in the last five (5) years, based on complexity and nature of certain projects, including Letters of Award, Contract Agreements, Job Completion Certificates and Photographs of the projects
k. Company’s Profile with Curriculum Vitae of relevant Key Staff to be deployed for the project, including copies of their Academic/Professional Qualifications (e.g. COREN, ARCON, CORBON, SURCON, QSRBN etc.);
l. Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles
m. For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers
(OEMs):
n. Works: List of Plants/Equipment with proof of Ownership/ Lease Agreement:
o. For Consultancy Services: Evidence of firms Registration with professional body(ies) such as COREN, ARCON, CORBON, QSRBN, etc.
p. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance, Pension Compliance Certificate, ITF Compliance Certificate, NSITE, IRR and Sworn Affidavit are compulsory for each Joint Venture partner);

NOTE: All documents for submission must be transmitted with a Covering/Forwarding Letter under the Company/Firms Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC). Contact Address, Telephone Number (preferably GSM Number), and E-mail Address. The Letter Headed Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the Company; and note that documents/ information must be arranged and submitted in the sequence/ order as listed above*

4. COLLECTION OF BIDS DOCUMENTS Categories A & B (Goods and Works):
Interested Companies are to collect the Standard Bidding Document (SBD) from Room 5A. 43,Ground Floor, MTB Secretariat, Procurement Department, Federal Ministry of Aviation and Aerospace Development, Federal Secretariat Phase I, Central Business District, on evidence of payment of a non-refundable Tender fee of N10,000.00 (Ten Thousand Naira) only, per Lot, paid into the Remita Account/TSA of the Federal Ministry of Aviation and Aerospace Development in any reputable Commercial Bank in Nigeria. (The TSA Account Number is to be obtained from the Ministry’s Central Pay Office).

5. SUBMISSION OF TENDER DOCUMENTS
5.1 Categories A & B – Goods and Works:
Prospective Bidders are to submit bid for each of the Lot desired in two (2) hard copies of the Technical Bid and two (2) hard copies of Financial Bid (including soft copy of Financial Bid in MS Excel format), packaged separately in sealed envelopes and clearly marked “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger envelope addressed to the Permanent Secretary, Federal Ministry of Aviation and Aerospace Development Federal Secretariat, Phase I, Central Business District, and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse side of each sealed envelope should have the name and address of the Bidder and should be dropped in the Tender Box at the address in 4 above, not later than 12.00 noon Monday, 10th June, 2024.

6. SUBMISSION OF EOI
Interested Firms are to submit two (2) bound copies of Expression of Interest (Eol) separated by dividers. The documents should be submitted in a sealed envelope and addressed as indicated above, and submitted not later than 12.00 noon Monday, 27th May, 2024.

7. SUBMISSION OF PRE-QUALIFICATION DOCUMENTS
Prospective Bidders are to submit Pre-Qualification documents for each desired Lot in two (2) hard copies each of the Technical Bids packaged in a sealed envelope and clearly marked as “Technical Bid”, and addressed as indicated above, and submitted not later than 12.00 noon Monday, 3rd June, 2024.

8. OPENING OF BIDS/EOI DOCUMENTS
8.1 Categories A & B-Goods and Works:
Only the Technical Bids will be opened immediately after the deadline for submission at 12.00 noon Monday, 10th June, 2024, at the SGF Conference Room, Ground Floor, Federal Secretariat Phase I, Central Business District, while the Financial Bids will be kept unopened. Please, ensure that you sign the Bid Submission Register at the address stated in 4.0 above, as the Ministry will not be held liable for misplaced or wrongly submitted bids.
8.2 Category C-Expression of Interest:
Expression of Interest (Eol) will be opened immediately after the deadline for the submission at 12.00 noon Monday, 27th May, 2024, at the SGF Conference Room, Ground Floor, Federal Secretariat Phase I, Central Business District. Please, ensure that you sign the Bid Submission Register at the address stated in 4 above, as the Ministry will not be held liable for misplaced or wrongly submitted bids.
8.3 Category D-Pre-Qualification
The Pre-Qualification documents will be opened immediately after the deadline for submission at 12.00 noon Monday, 3rd June, 2024, at the SGF Conference Room, Ground Floor, Federal Secretariat Phase I, Central Business District. Please, ensure that you sign the Bid Submission Register at the address stated in 4 above, as the Ministry will not be held liable for misplaced or wrongly submitted bids

9. GENERAL INFORMATION
a. EOIs and Bids must be in English Language and signed by an official authorized by the bidder,
b. EOIs, Bids, Prequalification documents submitted after the deadline for submission shall be rejected and returned unopened;
c. Bidders should not bid for more than two (2) Lots in all the categories:
d. All costs will be borne by the bidders
e. The EOIs/Technical bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti- Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the EOIs/Bid opening online.
f. Bidders who have worked for the Ministry or other Government establishments and have history of poor performance, abandonment, termination and/or prolonged contract execution period need not apply as their bids shall be excluded from the process in line with Section 16 (8) (b) of the PPA, 2007, as amended;
g. Invitation to Tender: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened:
h. Invitation for Pre-qualification: Only pre-qualified bidders at technical evaluation will be invited at a later date for collection of tender documents;
i. Consultancy Services: Only shortlisted Applicants at EOI’s evaluation will be invited at a later date for collection of Request for Proposals;
j. Non-compliance with the Conditions stated therein will lead to automatic disqualification of the bidder from the bidding process:
k. The Federal Ministry of Aviation and Aerospace Development is not bound to pre-qualify/shortlist any applicant and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007, as amended.

Signed:
PERMANENT SECRETARY
Federal Ministry of Aviation and Aerospace Development