DEADLINE: 10TH & 24TH JUNE, 2024
FEDERAL MINISTRY OF WATER RESOURCES AND SANITATION (FMWR&S)
INVITATION TO TENDER AND EXPRESSION OF INTEREST (EOI) FOR PROJECTS EXECUTION
TENDER PACKAGE NO.: FMWR/PROC/2024/001
1. INTRODUCTION
The Federal Government of Nigeria has provided funds in the 2024 Appropriation for the Federal Ministry of Water Resources and Sanitation. The Ministry, in pursuance of its mandate, desires to utilize part of the funds to procure Goods, Works and Services.
To this end, experienced and reputable suppliers, contractors and Consultants/Service providers are hereby invited to tender for the under listed projects.
2. SCOPE OF SUPPLY, WORKS AND CONSULTANCY SERVICES
LOT NO PROJECT TITLE CATEGORY A: GOODS IR/GDS/01 Procurement of farm machinery and equipment in Kogi State CATEGORY B: WORKS WQ/WKS/01 Construction of two nos. sanitation and hygiene facilities in Educational Institution (Federal Government School WASH) in southern states WQ/WKS/02 Construction of two Nos. sanitation and hygiene facilities in Health institution (Federal Government Health Institutions) in Northern States. CATEGORY C: CONSULTANCY DA/CON/02 Supervision for the construction of dams and reservoirs in the northern and southern part of the country DA/CON/04 Supervision for the rehabilitation and distilling of dams and reservoir in all the 6 Geopolitical zones. DA/CON/06 Supervision for Rehabilitation of Dams and Reservoir in the Northern and Southern part of the country. DA/CON/08 Supervision of Irrigation and drainage scheme in the Northern and Southern states IR/CON/09 Consultancy services for the establishment of water users association in Gari Irrigation Project, Kano and Jigawa states IR/CON/10 Institutional development and cataloguing of irrigation project at the Headquarters, Abuja WS/CON/11 Study and design of water supply scheme in Ibusa/Ogwashi-Uku community, Oshimili North LGA, Delta State HYD/CON/12 Development of flood and drought vulnerable maps for small catchment areas for vulnerable communities in the Headquarters, Abuja
3. ELIGIBILITY REQUIREMENTS
Interested and competent contractors, suppliers and service providers/consultants wishing to carry out any of the projects listed in three (3) categories above are required to submit the following documents in their EOI/Technical bids, failure to fulfill any of the under-listed requirements shall render a bid, disqualified:
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7; business name is also acceptable for services
b) Evidence of Company’s Income Tax Clearance Certificates (or personal Income Tax Clearance Certificates for all partners) for the last three (3) years valid till 31st December 2024
c) Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g) Sworn affidavit
- disclosing whether or not any officer of the relevant committees of the Federal Ministry of Water Resources and Sanitation or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
- That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
h) Company’s Audited Accounts for the last three years (2020, 2021 & 2022);
i) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;
k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l) List of Plants/Equipment with proof of Ownership/Lease agreement;
m) For consultancy service: Evidence of firm’s registration with relevant regulatory professional body(ies) such as COREN, ARCON, CORBON, TOPREC, QSRBN (for construction industry), NITDA/CPN (for information technology) etc
n) For supply of equipment: letter of authorization as representative of the original equipment manufacturer (OEMs) ;
o) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested companies are to collect the Standard Bidding Document (SBD) from the Ministerial Tenders Board Secretariat, Federal Ministry of Water Resources, room 114, New Block, Old Federal Secretariat, Area 1 – Garki, Abuja, on evidence of payment of a non-refundable tender fee of N10, 000.00 (Ten Thousand Naira) only, per lot, paid into the TSA of the Federal Ministry of Water Resources & Sanitation, in any reputable commercial bank in Nigeria. (The TSA account number is to be obtained from the Ministry’s Central Pay Office).
5. SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
Prospective bidders are to submit two (2) hard copies each of the technical and financial bids with softcopy of the financial bid in MS Excel format, packaged separately in sealed and clearly marked as “Technical Bid” and “Financial Bid”. Thereafter, put the two sealed envelopes should be put together in a bigger sealed envelope addressed to the Permanent Secretary, Federal Ministry of Water Resources & Sanitation, Old Federal Secretariat Area 1 – Garki, Abuja, and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender Box at the Ministerial Tenders Board Secretariat, Federal Ministry of Water Resources, Room 114, New Block, Old Federal Secretariat Area 1 – Garki, Abuja not later than 12:00 noon on Monday, 24th June, 2024. Please, ensure that you sign the bid submission register in the Ministerial Tenders Board Secretariat, Federal Ministry of Water Resources & Sanitation, Room 114, New block, Old Federal Secretariat, Area 1 – Garki, Abuja as the Federal Ministry of Water Resources & Sanitation will not be held liable for misplaced or wrongly submitted bids.
6. SUBMISSION OF EOI DOCUMENTS
Interested firms are to submit two (2) bound copies of Expression of interest (EOI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to The Permanent Secretary, Federal Ministry of Water Resources & Sanitation, Old Federal Secretariat Area 1 – Garki, Abuja, and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender Box at the Ministerial Tenders Board Secretariat, Federal Ministry of Water Resources, Room 114, New Block, Old Federal Secretariat Area 1 – Garki, Abuja not later than 12:00 noon on Monday, 10th June, 2024. Please, ensure that you sign the bid submission register in the Ministerial Tenders Board Secretariat, Federal Ministry of Water Resources & Sanitation, Room 114, New block, Old Federal Secretariat, Area 1 – Garki, Abuja as the Federal Ministry of Water Resources & Sanitation will not be held liable for misplaced or wrongly submitted bids.
7. OPENING OF TECHNICAL BIDS AND EOI DOCUMENTS
The Expression of interest (EOI) and technical bids will be opened publicly immediately after the deadline for submission 12:00 noon on Monday, 10th June, 2024 and 12:00 noon on Monday, 24th June, 2024, respectively at the Ground Floor of the Welfare Building, Federal Ministry of Water Resources & Sanitation, Old Federal Secretariat, Area 1 – Garki, Abuja, in the presence of bidders or their representatives while the financial bids will be kept unopened.
8. GENERAL INFORMATION
a. Applicants are to ensure that they fill and sign the EOI/Bid Issuance Registers during collection of bid documents, failure to do so renders a bid invalid;
b. Bids and Expression of interest must be in English Language and signed by an official authorized by the bidders.
c. Bids and expression of interest submitted after the deadline for submission would be returned unopened;
d. The authorized official shall be introduced to the Ministry by a Letter of Authority duly signed by the Director and Secretary of the company.
e. Applicants should not bid for more than ones (1) lot in categories B & not more than two (2) lots in Category C. Violators shall be disqualified.
f. All cost will be borne by the bidders;
g. The EOIs/technical bids will be opened in the presence of bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and private professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
h. Category A & B: Only pre-qualified bidders at technical evaluation will be invited at later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
i. Category C: Only shortlisted firms will be invited at a later date for collection of Request for Proposals.
j. Further details on the specific locations of the projects are as specified in their respective bidding documents and each shall be evaluated and awarded as a separate lot/project as indicated therein;
k. Contractors/Service providers who have worked for the Ministry and have history of poor performance, abandonment or prolonged contract execution/extension need not apply as they will be disqualified.
l. Non-compliance with the conditions stated herein will lead to automatic disqualification of the bidder from the bidding process;
m. For further enquiries, please contact the Procurement Department between the hours of 9:00am to 3:30pm (Mondays – Fridays) at the following address’
Ministerial Tenders Board Secretariat
Room 114, New block,
Federal Ministry of Water Resources & Sanitation
Old Federal Secretariat, Area 1 – Garki, Abuja
n. The Federal Ministry of Water Resources & Sanitation is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.
Signed
Permanent Secretary
Federal Ministry of Water Resources
