DEADLINE: 8TH JULY, 2024
KWARA STATE POLYTECHNIC, ILORIN
PMB 1375, ILORIN KWARA STATE
INVITATION FOR PRE-QUALIFICATION AND TENDER OF YEAR 2022 NEEDS ASSESSMENT PROJECTS
1. PREAMBLE
The Kwara State Polytechnic, Ilorin pursuant to its mandate and in compliance with the requirements of the Public Procurement Act, 2007 and other extant government regulations wishes to invite interested, competent/qualified and experienced contractors/suppliers with relevant experiences and good track records of prompt delivery of similar projects to be pre-qualified for the procurement of goods and services under the YEAR 2022 NEEDS ASSESSMENT PROJECT below:
2. SCOPE OF WORKS
LOT 1: Procurement, installation, testing and commissioning of equipment and solar powered light into the just rehabilitated IOT complex.
3. ELIGIBILITY REQUIREMENTS
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7;
b) Evidence of Company’s Income Tax Clearance Certificates for the last three (3) years valid till 31st December 2024;
c) Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g) Company’s Audited Accounts for the last three years (2021 ,2022 & 2023);
h) Company profile with curriculum vitae of Technical/Management staff and with details of previous work experience, clients, nature of work/contract, contract sum and copies of Academic and Professional qualification i.e ARCON, COREN, QSRBN etc;
i) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
j) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
k) Sworn affidavit
- disclosing whether or not any officer of the relevant committees of the Kwara State Polytechnic or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- That none of the company Directors has been convicted in any country for any criminal offence including fraud or financial impropriety.
l) Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
m) Evidence of current issued by Nigerian Electricity Management Services Agency (NEMSA)
n) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested firms are to collect the Standard Bidding Documents (SBD) from the office of the Director, Works and Maintenance Services Department, Kwara State Polytechnic, Ilorin, upon evidence of payment of a non-refundable fee of Ten Thousand Naira (N10, 000.00) only per lot, paid into the Kwara State Polytechnic as follows:
Account Name: KWARA STATE POLYTECHNIC
Bank Name: FCMB
Account Number: 0838798109
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit two (2) hard copies each of the technical and financial bids with softcopy of the financial bid in MS Excel format, packaged separately in sealed and clearly marked as “Technical Bid” and “Financial Bid”. Thereafter, the two sealed envelopes should be put together in a bigger sealed envelope addressed to the Rector, Kwara State Polytechnic, Ilorin, Kwara State and clearly marked with the name of the project and lot number.
Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender Box in the office of the Registrar, Kwara State Polytechnic, Ilorin between the working hours of 8:00am to 4:00pm not later than 12:00noon Monday, 8th July, 2024. The working hours are 8:00am to 4:00pm on weekdays, excluding weekends.
6. OPENING OF PREQUALIFICATION DOCUMENTS
Only the technical bids will be opened immediately after the deadline of the submission at 12:00noon Monday, 8th July, 2024 in the conference room, Central Administration Building, Kwara State Polytechnic, Ilorin, Kwara State in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the bid submission register in the office of the registrar of the Polytechnic as the Polytechnic will not be held liable for misplaced or wrongly submitted bids.
7. GENERAL INFORMATION
a. Bids must be in English Language and signed an official authorized by the firm;
b. Bids submitted after the deadline for submission would be returned un- opened;
c. All cost will be borne by the bidders;
d. The Polytechnic is not bound to award the contract to the lowest bidder.
e. The technical bids will be opened in the presence of bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and private professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
f. Only pre-qualified bidders will be invited at a later date for financial bids of unsuccessful bidders will be returned un-opened.
g. The Kwara State Polytechnic, Ilorin is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.
Signed
A. H. Amin
Ag. Registrar
