National Assembly Library Trust Fund (NALTF)- Invitation For Tenders And Expression Of Interest For Capital Projects Under The 2024 Budget (26 Lots)

DEADLINE: 10TH JUNE & 15TH JULY, 2024
NATIONAL ASSEMBLY LIBRARY TRUST FUND (NALTF)
LIBRARY COMPLEX, NATIONAL ASSEMBLY, 3 ARMS ZONE, ABUJA FCT
INVITATION FOR TENDERS AND EXPRESSION OF INTEREST FOR CAPITAL PROJECTS UNDER THE 2024 BUDGET

1. INTRODUCTION
The National Assembly Library Trust Fund is an Agency under the National Assembly and is desirous of carrying out its capital projects under the 2024 budget. In compliance with the Public Procurement Act 2007, the trust fund wishes to invite interested, qualified, reputable, and eligible contractors, vendors, suppliers, service providers and consultants, with relevant experience to bid for the procurement and execution of the under-listed projects under categories A, B and C;

2. SCOPE OF WORKS/GOODS/SERVICES

CATEGORY A

CATEGORY B

CATEGORY C (SPECIAL)

3. ELIGIBILITY REQUIREMENTS
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7 or business name where applicable;
b) Evidence of Company’s Income Tax Clearance Certificates (or personal Income Tax Clearance Certificates for all partners) for the last three (3) years (2019, 2020 and 2021) valid till 31st December 2024;
c) Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g) Sworn affidavit

• disclosing whether or not any officer of the relevant committees of the National Assembly Library Trust Fund (NALTF) or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
• That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.

h) Company’s Audited Accounts for the last three years (2021, 2022 & 2023);
i) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON, NEMSA , ACEN etc
k) Evidence of firm’s registration with relevant regulatory professional body(ies) such as CMD, COREN, QSRBN, ARCON, CORBON, SURCON, ESVARBON etc
l) For Insurance firms;

• Current operating license issued by NAICOM
• A statement signed by the company’s MD/CEO that the company settles and will settle claims promptly
• Corporate profile including major clients handed in the last three years and CV of management staff.

m) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
n) Works: list of Plants/Equipment with proof of Ownership/Lease agreement;
o) ICT jobs: evidence of firm’s current registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);
p) For supply of equipment: letter of authorization as representatives of the original equipment manufacturers (OEMs;
q) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner)
Note: All documents for submission must be ARRANGED SERIALLY as listed above and transmitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS (CATEGORIES A, B AND C)
Interested bidders are to collect the Standard Bidding Documents (SBD) from the office of the procurement department at National Assembly Library Trust Fund (NALTF), National Assembly Library and Research Centre, 3 Arms zone Abuja, on evidence of payment of non-refundable tender fee of N10, 000.00 per lot, paid into the National Assembly Library Trust Fund’s remita account in any reputable commercial bank in Nigeria.

5. SUBMISSION OF TENDER DOCUMENTS ( GOODS AND WORKS)
Prospective bidders are to submit two (2) hard copies each of the technical and financial bids with softcopy of the financial bid in MS Excel format, packaged separately in sealed and clearly marked as “Technical Bid” and “Financial Bid”. Thereafter, the two sealed envelopes should be put together in a bigger sealed envelope addressed to the Executive Secretary, National Assembly Library Trust Fund (NALTF), National Assembly Library and Research Centre, 3 Arms zone, Abuja and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender Box at the Procurement Department at National Assembly Library Trust Fund (NALTF). National Assembly Library and Research Centre, 3 Arms zone, Abuja, on or before 12:00 noon on Monday, July 15th 2024.

6. SUBMISSION OF EOI
Interested firms in category C are to submit the Expression of interest (EOI) for each of the lot desired, in three (3) hard copies each (one original & two copies) and soft copy forwarded to oobinna@naltf.gov.ng the EOI should be addressed as indicated above and submitted not later than 12:00 noon Monday, June 10th 2024.

7. OPENING OF TECHNICAL BIDS
The EOI and the technical bids will be opened immediately after the deadlines for submission at 12:00 noon Monday, June 10th 2024 and 12:00 noon on Monday, July 15th 2024 respectively, at the NALTF Multi-Purpose Room 003 and Room 004 in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please ensure that you sign the bid submission register in the office of the procurement department as the National Assembly Library trust Fund (NALTF) will not be held liable for misplaced or wrongly submitted bids. For further enquiries contact Procurement department on oobinna@naltf.gov.ng

8. GENERAL INFORMATION
a. EOIs/Bids must be in English Language and signed by an official authorized by the bidders
b. EOIs/Bids submitted after the deadline for submission would be returned unopened;
c. Bidder should bid more than two (2) lots;
d. All cost will be borne by the bidders
e. The EOI/technical will be opened in the presence of CSOs and professional bodies and covered by video recording, invitation link will be sent to bidder who chooses to join the bid opening online;
f. Bid documents can also be collected in soft copies and bidders can submit through post (courier services);
g. Goods & works: Only pre-qualified bidders at technical evaluation will be invited at later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
h. Consultancy services: only shortlisted applicants at EOI’s evaluation will be invited at a later date for collection of Request for Proposals;
i. This advertisement for invitation shall neither be construed as a commitment on the part of the NALTF or shall it entitle any contractor to make any claim whatsoever and/or seek any indemnity from the NALTF
j. The National Assembly Library Trust Fund (NALTF) is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.

Signed
Management
NALTF, ABUJA