Nigeria Mining Cadastre Office- Invitation To Tender For 2024 Capital Projects (11 Lots)

DEADLINE: 27TH MAY & 24TH JUNE, 2024
NIGERIA MINING CADASTRE OFFICE
NO. 37 LOBITO CRESCENT WUSE 2, ABUJA
INVITATION TO TENDER FOR 2024 CAPITAL PROJECTS

1. INTRODUCTION
The Nigeria Mining Cadastre Office & Centres in furtherance of its vision to provide an independent, efficient and transparent Mining Cadastre System which grants and administers Mining Licenses and Permits in accordance with best international practices. The MCO wishes to invite reputable contractors/consultants with relevant proven competences and experience to submit tender for execution if its 2024 capital/constituency projects in accordance with the Public Procurement Act, 2007.

2. SCOPE OF WORKS/GOODS & SUPPLIES/CONSULTANCY SERVICES

CATEGORY A: WORKS

CATEGORY B: GOODS & SUPPLIES

CATEGORY C: CONSULTING SERVICES

3. ELIGIBILITY REQUIREMENTS
Prospective applicants should submit the following documents in their EOIs or technical bids;
a. Evidence of Certificate of incorporation with Corporate Affairs Commission (CAC) including forms CA22 and CAC7. Business name with form BN1s is also acceptable for consultancy services;
b. Evidence of Tax Clearance Certificate(or personal Income Tax Clearance Certificates for all partners) for the last three (3) years expiring 31st December 31st, 2024; with minimum average annual turnover of N20 million;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g. Sworn affidavit

• disclosing whether or not any officer of the relevant committees of the Nigeria Mining Cadastre Office or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
• • That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.

h. Company’s Audited Accounts for the last three years (2021, 2022 & 2023) with turnovers corresponding with those in the tax clearance certificate;
i. Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l. Consultancy services: evidence of firms’ registration with relevant regulatory professional body(ies) such as CMD for training, COREN, QSRBN, ARCON, CORBON etc for construction supervision, NITDA & CPN for ICT etc;
m. Works: List of Plants/Equipment with proof of Ownership/Lease agreement;
n. Electricity jobs: Evidence of current licence issued by Nigerian Electricity Management Services Agency (NEMSA)
o. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested companies are to collect the Standard Bidding Document (SBD) documents from the Head of procurement Room 05, first floor MCO annex building shall on of evidence of payment of a non-refundable Tender fee of N10,000 per lot paid into Nigeria Mining Cadastre Office’s Remita account in any reputable commercial bank in Nigeria and collect Standard Bidding Document within working hours (8:00am to 4:00pm) Monday to Friday.

5. SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
Completed Technical and Financial bids in separate envelopes (two set of hard copies) and clearly marked “technical” and “financial” shall be submitted. The two envelopes should be enclosed in a large sealed tamper proof envelope labeled “Technical and Financial Bids” with the project name at the top-right hand corner with the company name behind the envelope and addressed as follows:
The Director-General (NMCOC)
No. 37 Lobito Crescent
Wuse II Abuja
The documents should be deposited in tender box at the tender secretariat, Nigeria Mining Cadastre Office, No 37 Lobito Crescent Wuse II Abuja. Closing time of all submissions is on or before 12:00 noon, Monday, 24th June, 2024.

6. SUBMISSION OF EOI DOCUMENTS (SERVICES)
Interested firms are to submit two (2) bound of Expression of Interest (EOI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed as stated above; and clearly marked with (the name of the project and the lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated tender box at the MCO’s conference room not later than 12:00 noon, Monday 27th May, 2024.

7. OPENING OF EOI AND TECHNICAL BIDS
The EOI and technical bids shall be opened immediately after the deadline for submission at 12:00 noon, Monday 27th May, 2024 and Monday 24th June, 2024 respectively, at the MCO conference room, while the financial bids will be kept un-opened.

8. PLEASE NOTE THAT
a. EOI/bids must be in English Language and signed by an official authorized by the bidder;
b. Certificates shall be referred to the respective issuing authority for verification and authentication.
c. Contractors/consultant are not permitted to bid for more than (2) lots, any firm that violates this instruction shall be disqualified.
d. Technical and Financial Bids enclosed in one and same envelope that will expose the Technical and Financial Bids at the same time of opening shall be disqualified;
e. Submission that does not meet up with the requirements specified above shall be disqualified.
f. The Evaluation shall be strictly based on the requirement specified above;
g. The EOI/technical bids will be opened in the presence of bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and private professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
h. Consultancy services: Only shortlisted firms will be invited at a later date for collection of Request for Proposals
i. Goods & works: Only pre-qualified bidders at technical evaluation will be invited at later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
j. The Nigeria Mining Cadastre Office is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.

SIGNED
DIRECTOR GENERAL
(MCO)