Sokoto Rima River Basin Development Authority (SRRBDA)- Invitation For Tender, Pre-Qualification And Expression Of Interest For Projects Execution (66 Lots)

DEADLINE: 28TH MAY & 4TH JUNE, 2024
SOKOTO RIMA RIVER BASIN DEVELOPMENT AUTHORITY (SRRBDA)
DAMALE KAITA HOUSE, GUSAU ROAD, PMB 2223, SOKOTO
SOKOTO STATE OF NIGERIA
INVITATION FOR TENDER, PRE-QUALIFICATION AND EXPRESSION OF INTEREST FOR PROJECTS EXECUTION

1. INTRODUCTION
Sokoto Rima River Basin Authority Development (SRRBDA) in furtherance of its statutory mandate intends to undertake the procurement of various works, good and services under the 2023 Capital Appropriation and in accordance with extant provision of section 25 of the Public Procurement Act, 2007.

The authority therefore invites all experienced and competent contractors and suppliers with relevant experiences for consideration for the execution of the following projects

2. SCOPE OF WORK/GOODS/SERVICE
The scope of works/supply/service for the projects earmarked for execution is categorized as follows:

CATEGORY A: INVITATION TO TENDER (WORKS AND GOODS)
Interested Contractors/Suppliers are invited to submit bids for the following projects:

CATEGORY B: INVITATION FOR PREQUALIFICATION (WORKS AND GOODS)

Interested reputable contractors are invited to submit Prequalification documents for the following services;

CATEGORY C: EXPRESSION OF INTEREST (CONSULTANCY SERVICES)

Interested firms are to submit Expression of Interest (EOI) documents to provide the following services

3. ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents in their Technical bid or EOI as applicable;
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7. Business name with form BN1 is also acceptable of service;
b) Evidence of Company’s Income Tax Clearance Certificates (or personal Income Tax Clearance Certificates for all partners) for the last three (3) years valid till 31st December 2024;
c) Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g) Sworn affidavit

• disclosing whether or not any officer of the relevant committees of the Sokoto River Basin Development Authority or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
• That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.

h) Company’s Audited Accounts for the last three years (2021 , 2022 & 2023)
i) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications (in case of construction/Rehabilitation works: COREN, QSDRBN, ARCON, CORBON etc);
k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l) Works: List of Plants/Equipment with proof of Ownership/Lease agreement. Irrevocable lease letter & any lease letter above five (5) years from the date of submission of tender in response to this advertisement are not acceptable;
m) For procurement for Motor Vehicles; Only companies included in the National Automotive design and development Councils approved list of Local manufacturers of vehicles or their authorized representatives should bid for the vehicles;
n) For supply of equipment: Letter of Authorization as representative of the Original Equipment Manufacturer (OEMs)
o) For consultancy services: evidence of firm’s current registration issued by the relevant regulatory professional body(ies) such as COREN, QSRBN, ARCON, CORBON etc;
p) Electricity jobs: Evidence of current licence issued by Nigerian Electricity Management Services Agency (NEMSA)
q) Payment of grant: evidence of CBN’s current payment solution services provider licence;
r) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm
Note that all documents/information required must be paginated, submitted in the sequence/order as listed above.

4. COLLECTION OF TENDER DOCUMENTS (CATEGORY A)
Interested companies are to collect the Standard Bidding Documents (SBD) from the Office of the Head of procurement, Sokoto Rima Rivers Basin Development Authorities, Damale Kaita House, ground floor on evidence of non-refundable tender fee of N10, 000 (Ten Thousand Naira) only per lot, paid into the Sokoto Rima Rivers Basin Development Authorities Remita Account in any commercial Bank.

5. SUBMISSION OF TENDER DOCUMENTS
CATEGORY A: INVITATION TO TENDER (WORKS AND GOODS)
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with soft copy of financial bid only in MS Excel Format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to: Managing Director, Sokoto Rima Rivers Basin Development Authority, KM 10, Gusau Road Sokoto State and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated tender box at the address in 4.0 above, not later than 12:00 noon on Tuesday 28th May, 2024.

CATEGORY B: PREQUALIFICATION (WORKS & GOODS)
Prospective bidders are to submit Prequalification documents for each of the Lot desired, two (2) hard copies each of the technical bids packaged separately in sealed envelopes and clearly marked as “Technical Bid” and addressed to: Managing Director, Sokoto Rima Rivers Basin Development Authority, KM 10, Gusau Road Sokoto State and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated tender box at the address in 4.0 above, not later than 12:00 noon on Tuesday 4th June, 2024.

CATEGORY B: EXPRESSION OF INTEREST (EOI) CONSULTANCY SERVICES
Interested firms are to submit two (2) bound copies of Expression of Interest (EOI) documents, separated by dividers. The documents should be submitted in a sealed envelope and addressed to Managing Director, Sokoto Rima Rivers Basin Development Authority, KM 10, Gusau Road Sokoto State and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated tender box at the address in 4.0 above, not later than 12:00 noon on Tuesday, 14th May, 2024.

6. OPENING OF EOI AND TECHNICAL BIDS
The EOI and the Technical bids will be opened immediately after the deadline for submission 12:00 noon on Tuesday 14th May, 2024, and 12:00 noon Tuesday 28th May, 2024, respectively, at the Authorities Board Room, Sokoto in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid submission Registrar when submitting your bids at the address stated in 4.0 above, as the Authority will not be held liable for misplaced or wrongly submitted EOIs/bids.

Category B: Pre-qualification (Works & Goods)
The prequalification documents will be opened immediately after the deadline for submission at 12:00 noon on Tuesday, 4th June, 2024 at the Authorities Board Room, Sokoto in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid submission Registrar when submitting your bids at the address stated in 4.0 above, as the Authority will not be held liable for misplaced or wrongly submitted bids.

7. GENERAL INFORMATION
a) Bids and Expressions of Interest (EOI) must be made in English Language and signed by an official authorized by the bidder.
b) Bids and Expressions of Interest Documents submitted after the deadline for submission would be returned unopened;
c) Bidders should not bid for more than two (2) Lots
d) All cost will be borne by the bidders as the Ministry will not be held responsible for any cost or expenses incurred by any interested party(ies) in connection with response to this invitation.
e) Non-compliance with the conditions stated herein will lead to automatic disqualification of the bidder from the bidding process
f) Bids with values of N300 million and above for works and bids with value of N100 million and above for goods & Services must be accompanied with 2 % Bid Security.
g) Bid security should be provided alongside financial bids in a separate envelope clearly labeled “Bid Security Submitted by name of the bidder, Lot No:
h) Due diligence would be observed as all the documented claims by the contractors are subject to verification
i) Representative of any company should be accompanied with authorization letter and must be included in the bidding documents, failure to comply will lead to disqualification.
j) Bidders should note that detailed scope of works and specifications for projects in categories A are contained in the Standard Bidding Documents.
k) The technical bids will be opened in the presence of CSOs and professional bodies and covered by video recording, invitation link will be sent to the bidder who chooses to join the bid openings online.
l) Category A: Only prequalified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened
m) Category B: Only prequalified bidders at technical evaluation will be invited at a later date for collection of tender documents;
n) Category C: Only Shortlisted consultants will be invited at a later date for collection of Request for proposals;
o) The Sokoto Rima River Basin Authority is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.
p) For further enquiries, please contact procurement Department between the hours of 9:00am to 3:30pm (Mondays – Fridays) at the following address:
Sokoto Rima Rivers Basin Development Authority,
Damale Kaita House, KM 10
Gusau road, Shuni, Sokoto State

Signed
Engr. Buhari Bature Muhammad
Managing Director
Sokoto Rima Rivers Basin Development Authority