University Of Benin Teaching Hospital- Invitation To Tender And Expression Of Interest For Projects Execution (15 Lots)

DEADLINE: 11TH JUNE, 2024
UNIVERSITY OF BENIN TEACHING HOSPITAL
PMB 1111 BENIN CITY, NIGERIA
INVITATION TO TENDER AND EXPRESSION OF INTEREST FOR PROJECTS EXECUTION

1. INTRODUCTION
The University of Benin Teaching Hospital, a leading health care institution in Nigeria hereby invites all interested and eligible contractors with relevant experience to tender for the execution of the following projects:

2. SCOPE OF PROJECTS

CATEGORY A: GOODS

3. ELIGIBILITY REQUIREMENTS
Firms interested in bidding for any of the lots should submit the following eligibility requirements;
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7; Business Name with form BN1 is also acceptable for consultancy services;
b) Evidence of Company’s Income Tax Clearance Certificates (or personal income tax clearance certificates of all the partners in case of Business name) for the last three (3) years valid till 31st December 2024;
c) Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g) Sworn affidavit

• disclosing whether or not any officer of the relevant committees of the University of Benin Teaching Hospital, Benin City or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding

h) Company’s Audited Accounts for the last three years (2021 , 2022 & 2023);
i) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
k) For supply of Medical & Health Equipment: letter of Authorization from the Original Equipment Manufacturers listed in the Approved policy for procurement of Health and medical equipment for tertiary hospitals in Nigeria;
l) For supply of other equipment: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs)
m) Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorized representatives should bid for the vehicles;
n) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;
o) Works: List of Plants/Equipment with proof of Ownership/Lease agreement;
p) Electricity jobs: Evidence of current licence issued by Nigerian Electricity Management Services Agency (NEMSA)
q) ICT jobs: evidence of firm’s registration with the National Information Technology Development Agency (NITDA) and computer professionals Registration Council of Nigeria
r) Medical Outreach: evidence of firm’s current registration with relevant regulatory professional body(ies) such as Medical and Dental Council of Nigeria;
s) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Prospective bidders are to collect the standard bidding documents from Room 12, Procurement division, administrative block, (Laundry Extension) UBTH Ugbowo, Benin City between the hours of 9:00am and 4:00pm. Evidence of payment of a non-refundable tender fee of N10,000.00 (ten Thousand Naira) only per lot made through REMITA PLATFORM to UBTH any commercial Bank in Nigeria must be presented before the collection of tender documents.

5. SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
Prospective bidders are to submit two (2) hard copies each of the technical and financial bids with softcopy of the financial bid in MS Excel format, packaged separately in sealed and clearly marked as “Technical Bid” and “Financial Bid”. Thereafter, the two sealed envelopes should be put together in a bigger sealed envelope addressed to the : The Chief Medical Director, University of Benin Teaching Hospital, PMB 1111, Benin City, Nigeria and clearly marked with the name of the project and lot number.

Furthermore, the envelopes are to be submitted in a tamper proof tender box in Room 12, procurement Division Administrative block, (Laundry Extension) UBTH Ugbowo, Benin City not later than 12:00 noon, Tuesday, 11th June, 2024.

6. SUBMISSION OF EOI DOCUMENTS (SERVICES)
Interested firms in services are to submit the Expression of interest (EOI) for each of the lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon Tuesday, 28th May, 2024.

7. OPENING OF EOI AND TECHNICAL BIDS
The EOIs and the technical bids will be opened immediately after the deadline for submission at 12:00 noon Tuesday, 28th May, 2024 and 12:00 noon, Tuesday 11th June, 2024 respectively, at the VIP Lounge, catering department, UBTH, Ugbowo, Benin City while the financial bids will be kept un-opened. Please ensure that you sign the bid submission register as UBTH will not be held liable for misplaced or wrongly submitted bids.
For further enquiry, please contact the Head of Procurement Department on this email address procurement@ubth.org

8. GENERAL INFORMATION
a. EOIs/Bids must be in English Language and signed by an official authorized by the bidders.
b. EOIs/Bids submitted after the deadline for submission would be returned unopened;
c. All cost will be borne by the bidders;
d. The EOIs/technical bids will be opened in the presence of bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional Bodies and will be covered by video recording, invitation link will be send to bidder who chooses to join the bid opening online.
e. Goods and Works: Only pre-qualified bidders at technical evaluation will be invited at later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
f. Consultancy services: only shortlisted applicants at EOI’s evaluation will be invited at a later date for collection of Request for Proposals;
g. The University of Benin Teaching Hospital is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.
h. For further enquiries/clarification on the advertisement, please contact the Head, Procurement Division, UBTH on procurement@ubth.org

Signed
Gozhak J. Tongshinen
(HOD, Procurement Division)
For: Chief Medical Director