DEADLINE: 5TH JULY, 2024
A REPUTABLE ORGANIZATION, LAGOS STATE
CALL FOR PROPOSALS FOR THE PROVISION OF ELECTRONIC DOCUMENTS MANAGEMENT SYSTEM (EDMS)

A REPUTABLE ORGANIZATION operating in the financial services in seeking qualified vendors with extensive experience and track records, in the implementation of ELECTRONIC DOCUMENTS MANAGEMENT SYSTEM (EDMS), which can facilitate its main goal of digitizing 20 million pages of records. The organization aims to establish a central online repository for these documents across nine (9) records holding centers in Lagos, Nigeria.

Project scope

The project involves:

  • Developing a comprehensive action plan/methodology for digitizing the targeted 20 million pages of records.
  • Initial sorting of estimated 40 million pages of documents across the 9 (nine) locations.
  • Cleaning and preparing the targeted 20 million pages of documents.
  • Deploying an EDMS solution compatible with Microsoft SharePoint.
  • Indexing of the documents and providing necessary metadata.
  • Provision of scanners to effectively aid the digitization process.
  • Scanning the sorted documents in searchable PDF format
  • Upload the entire 20 million pages to the cloud/repository.
  • Ensuring storage back-up for the scanned and stored data (20 million pages).

Key requirements

  • A minimum of 10-15 years proven experience in Electronic documents Management System (EDMS) and Archives Management.
  • Demonstrate capacity to deliver high-quality service with sufficient staff strength.
  • Compliance with all local and regulatory standards
  • Financial capacity to execute the project effectively.

Submission of Application
We are interested in establishing a long-term partnership that will yield numerous opportunities. If you are interested, please submit your proposal (inclusive of the unit price per page) along with the following:

  1. Company profile with a brief introduction of your company
  2. References from at least three (3) clients for which you have performed similar project.
  3. Any relevant certifications or licenses.

Submission Deadline
Please submit your application to corporate.proposal.vendors@gmail.com on or before Friday, 5 July 2024.

Contact Us
For more information or any inquiries,

Please contact us at corporate.proposal.vendors@gmail.com

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