Federal Ministry Of Power (FMP)- Invitation To Tender For The Execution Of The Federal Ministry Of Power Capital Projects Under The 2024 Capital Appropriation (37 Lots)

DEADLINE: 9TH, 16TH & 25TH JULY, 2024
FEDERAL MINISTRY OF POWER
POWER HOUSE, NO 144, ZAMBEZI CRESCENT, MAITAMA, ABUJA
INVITATION TO TENDER FOR THE EXECUTION OF THE FEDERAL MINISTRY OF POWER CAPITAL PROJECTS UNDER THE 2024 CAPITAL APPROPRIATION

1. INTRODUCTION:
1.1 The Federal Ministry of power Headquarters in Furtherance of its statutory mandate intends to embark on the implementation of its capital projects under various Goods, Works and services for the financial year 2024 in compliance with the public Procurement Act (PPA), 2007.
1.2 Accordingly, the ministry hereby invites qualified, interested and eligible contractors, suppliers and service providers to participate in the tendering process for procurement of works, Goods and service Projects under the Ministry’s 2024 Appropriation as specified in the summary tables below and detailed in the Standard Bidding Documents (SBD) to be collected from the Ministry.

2. SUMMARY OF PROJECT WORKS, GOODS AND SERVICES FOR TENDER.
2.1 INVITATION TO TENDER
CATEGORY A: WORKS

CATEGORY  B: GOODS

CATEGORY C: SERVICES (EXPRESSION OF INTEREST)

CATEGORY D: PREQUALIFICATION 

3. ELIGIBILITY REQUIREMENTS:
The general public may wish to be guided that all procurement activities of the ministry shall be fully governed by the public procurement Act (PPA), 2007 and the federal Government Executive order on Transparency and support for local Content in public procurement whereby the following minimum eligibility criteria are expected to be met by all prospective bidders:

i. Evidence of certificate of incorporation with the Corporate Affairs Commission (CAC) including forms CAC2 and CAC7 (or CAC1.1). and Memorandum/Article of Association:
ii. Evidence of current Tax Clearance Certificate for the Last three (3) years (2021,2022 and 2023) expiring 31st December, 2024; reflecting minimum average annual turnover of: N100million for projects under works in category A, N20million for projects under works in category B N500million for projects under works in category D.
iii. Evidence of pension Clearance Certificate Valid till 31st December, 2024;
iv. Evidence of Industrial Training Fund (ITF) Compliance Certificate Valid till 31st December, 2024;
v. Evidence of Nigeria social Insurance Trust Fund (NSITF) Clearance Certificate Valid till 31st December, 2024;
vi. Evidence of registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
vii. Sworn Affidavit:

• Disclosing whether or not any officer of the relevant committee of Federal Ministry of power or the Bureau of public procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• No Partner/ Director has been convicted in any country for any criminal offence relating to fraud of financial impropriety or criminal misinterpretation or falsification of facts relating to any matter and;
• the company is not under receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petitions or proceedings;

viii. A copy of the Treasury Receipt obtained from the cash office section of finance & Accounts Department, Federal Ministry of Power, Power House, Basement Floor, No. 144, Zambezi Crescent, Maitama, Abuja.
ix. Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
x. Unabridged company Audited Annual Report for the last (3) years (2021,2022,2023) duly signed & stamped by a registered auditor with average annual turnover corresponding to the turnovers in the Tax Clearance Certificate;
xi. Company’s profile with the Curriculum Vitae of key Staff to be deployed for the project, Including copies of their Academic/ Professional qualifications such as COREN, QSRBN, ARCON, CORBON, etc. or relevant professional bodies
xii. Evidence of valid registration with Nigerian electricity Management Services Agency (NEMSA) for projects in category A&D;
xiii. Verifiable documentary evidence of at least three (3) similar jobs executed in the last (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and photographs of the project;
xiv. Works: List of plants/Equipment with proof of ownership/Lease Supplies of Equipment: Letter of Authorization as representative of Equipment Manufacturer (OEMs)
For category C (Consultancy) Evidence of firm registration with relevant bod(ies);
xv. Bids with values of 300 million and above for works, and 100million and above for goods/services shall be accompanied with 2% Bid security; and
xvi. All documents for submission must be transmitted to the ministry with a covering/ forwarding letter under the Company/firm’s letter Head paper duly signed by the authorized officer of the firm bearing amongst others the registration Number (RC) as issued by the Corporate affairs Commission (CAC), Contact Address, Telephone number (Preferably GSM Number) and e-mail address. The company letter head must bear the Names and Nationalities of the Directors at the bottom of the page.

4. COLLECTION OF TENDER DOCUMENTS (CATEGORY A)
a) A non-refundable tender fee of Twenty Thousand Naira (N20,000.00) only per lot to be provided by all interested bidders into the federal Government Single Treasury Account (TSA) (Federal Ministry of power ) by following these procedures.
i. Make payment at https://www.remita.net
ii. Click on pay a federal Government Agency” and follow the instructions.
iii. Obtain a treasury Receipt from cash office section of finance & Accounts Department, Federal Ministry of power, power House, Basement Floor, 144, Zambezi Crescent, Maitama, Abuja.
b) Interested Bidders are to collect standard Bidding Documents (SBD) from Room 425, Office of the Director Procurement, Federal Ministry of power, Power House; Zambezi Crescent, Maitama, Abuja between 10am-4pm, Mondays to Fridays, upon presentation of evidence of payment of the tender fee.

5. SUBMISSION OF TENDER DOCUMENTS (CATEGORY A&B)
a) Completed technical and financial bids (2 hard copies & 1 soft copy respectively; Financial Bids must be in Ms Excel) shall be submitted in two different sealed tamper-proof envelopes, labeled “Technical Bid” and “Financial Bid” And both placed in a third envelop. The soft copies must not be scanned copies. All the three (3) envelopes should bear the company name at the reverse side with the “project Name” and Lot No. at the Top Right hand corner of the envelop and addressed to:
The Secretary, Ministerial Tenders Board,
Procurement Department,
Room 425, Federal Ministry of power,
Power House, 14, Zambezi Crescent, Maitama, Abuja.
b) The document should be deposited in the Tender Box at the Tender Secretariat, Procurement Department, Room 425, 4th Floor, Federal Ministry of power, Power House, 14, Zambezi Crescent, Maitama, Abuja not later than 12:00 noon on Thursday 25th July, 2024.
c) Bid Security of 2% of the tender price should be provided alongside with financial bid in a separate envelope clearly labeled “Bid security submitted by name of the bidder” where this is required as stated in paragraph 3 (XV) above.

6. CATEGORY C: SUBMISSION OF EXPRESSION OF INTEREST (EOI)
Prospective bidders are to submit consultancy documents (EOI) for each of the technical bids packaged in sealed envelopes and clearly marked as “Expression of Interest”; and addressed as stated aabove and clearly marked with (the name of the project and Lot number). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and dropped in the designated Tender Box at thye Secretariat, procurement Department, Room 425A, 4th Floor, Federal Ministry of Power, Power House, 144, Zambezi Crescent, Maitama, Abuja not later than 12:00 noon on Tuesday, 9th july, 2024.
7. OPENING OF BIDS: The technical Bids will be opened immediately after the deadline for submission as follows:
i. Category C (EOI) 12:00 noon on Tuesday, 9th july, 2024;
ii. Category D (Prequalification) 12:00 noon on Tuesday, 16th July, 2024 and
iii. Category A and B 12;00 noon on Thursday 25th july, 2024, at the Tender secretariat, while Financial Bids will be unopened. All opening exercises shall take place at the Minister’s Conference Room, 5th Floor, Federal Ministry of power, Power House, 144 Zambezi Crescent, Maitama, Abuja not later than 12:00 noon on Tuesday, 9th July, 2024 for Category C, 12:00 noon on Tuesday, 16th july, 2024 for Category D and 12:00 noon on Thursday, 25th July, 2024 for category A and B.

8. ADDITIONAL INFORMATION:
Please note that:
i. Bids must be in English Language and signed by official assigned by the bidder. The ministry may verify any or all the claims made by applicants and shall disqualify any company whose claim are found to be false in addition to other sanction that may be deemed necessary.
ii. All cost incurred in responding to this advertisement shall be borne solely by the Bidders;
Two (2) hard copies and one (1) soft copy for financial Bid MUST strictly be in Excel format as issued in the bid document;
iii. Bidders should not Bid for more than two (2) Lots;
iv. Bid documents should be arranged in order stated in para 3 above.
v. Non-compliance to the instructions in this advertisement and late submission of bid will lead to outright disqualification;
vi. The federal Ministry of power will not be liable for misplaced or wrongly submitted bids.
vii. The advertisement shall be constructed as a commitment on the part of the Ministry to award contract to any bidder; and
viii. Presence of bidders/ representatives and member of the public shall be required during the Bid Opening ceremony. The bid Opening will be witnessed by professional bodies and civil society organization in the area of Anti-corruption/ Transparency;
ix. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bid of un-successful bidder will be returned unopened.
x. The federal Ministry of power Headquarters is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the public Procurement Act, 2007.

Signed,
Permanent secretary
Federal Ministry of Power