Federal Polytechnic Ilaro- Invitation To Tender For The Year 2024 Capital Projects (4 Lots)

DEADLINE: 22ND JULY, 2024
FEDERAL POLYTECHNIC, ILARO
PMB 50, ILARO, OGUN STATE
INVITATION TO TENDER FOR THE YEAR 2024 CAPITAL PROJECTS

1. INTRODUCTION
The Federal Polytechnic, Ilaro, Ogun State in compliance with the Public Procurement Act 2007 hereby invites competent and reputable contractor for pre-qualification and subsequent tendering for projects under the year 2024 capital projects.

2. SCOPE OF WORKS

 INTERNALLY GENERATED REVENUE PROJECT (IGR)

3. ELIGIBILITY REQUIREMENTS
a) Evidence of certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7 (or CAC1).
b) Evidence of Company’s Income Tax Clearance Certificates for the last three (3) years valid till 31st December 2024; with minimum average turnover of N50 million;
c) Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g) Sworn affidavit

• disclosing whether or not any officer of the relevant committees of the Federal Polytechnic Ilaro, Ogun State or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceedings;

h) Company’s Audited Accounts for the last three years ( 2021 , 2022 & 2023);
i) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;
k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l) Works: List of plants/Equipment with proof of Ownership/Lease;
m) Electricity jobs: evidence of current licence issued by Nigerian Electricity Management Services Agency (NEMSA);
n) For supply of equipment: letter of authorization as representative of the Original Equipment Manufacturers (OEMs);
o) For Motor Vehicles Procurement: Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorized representatives should bid for the vehicles;
p) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the Procurement Office, Ground Floor, Raheem Oloyo Conference Centre (Glass House), West Campus, Federal Polytechnic, Ilaro, Ogun State on evidence of payment of a non-refundable tender fee of N10, 000.00 per lot, paid into the Federal Polytechnic, Ilaro’s Remita account, in any reputable commercial Bank in Nigeria. (a guide will be provided to you on account to pay to on REMITA).

5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit two (2) hard copies each of the technical and financial bids with softcopy of the financial bid in MS Excel format, packaged separately in sealed and clearly marked as “Technical Bid” and “Financial Bid”. Thereafter, the two sealed envelopes should be put together in a bigger sealed envelope addressed to the Rector, Federal Polytechnic, Ilaro, PMB 50, Ilaro, Ogun State, Nigeria and clearly marked with the name of the project and the lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender Box at the Administrative Block, West Campus, Federal Polytechnic, Ilaro, Ogun state not later than 11:00am Monday 22nd July, 2024.

6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 11:00am Monday 22nd July, 2024 in the board room, Administrative Block, West Campus, Federal Polytechnic, Ilaro, Ogun State in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission register at the Office of the Chief Procurement Officer, Procurement Office, Ground Floor, Raheem Oloyo Conference Centre (Glass House), West Campus, Federal Polytechnic, Ilaro, as the Polytechnic will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the “the Procurement officer” on e-mail: Procurement@federalpolyilaro.edu.ng

7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidders
b. Bids submitted after the deadline for submission would be returned unopened;
c. Bidders should not bid for more than two (2) Lot
d. All cost will be borne by the bidders
e. Bids documents can also be collected in soft copies and bidders can submit through Post (Courier Services);
f. All documents submitted shall be referred to security and other relevant bodies for authentication.
g. The technical bids will be opened in the presence of CSOs and other professional bodies and covered by Video recording; invitation ink will be sent to bidder who chooses to join the bid opening online;
h. Only pre-qualified bidders at technical evaluation will be invited at later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
i. The Federal Polytechnic, Ilaro is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.

SIGNED
THE RECTOR
THE FEDERAL POLYTECHNIC, ILARO