DEADLINE: 22ND JULY, 2024
KENULE BEESON SARO-WIWA POLYTECHNIC
PMB 20, BORI, RIVERS STATE
INVITATION TO TENDER FOR 2017-2020 (MERGED) TERTIARY EDUCATION TRUST FUND INTERVENTION IN LIBRARY DEVELOPMENT FOR KENULE BEESON SARO-WIWA POLYTECHNIC, BORI, RIVERS STATE
1. INTRODUCTION
The Kenule Beeson Saro-Wiwa Polytechnic (KenPoly) Bori, Rivers State (formerly Rivers State Polytechnic, Bori, Rivers State), intends to execute 2017-2020 (merged) Tertiary Education Trust Fund Intervention in Library Development allocated to the Institution.
The procurement is aimed of addressing some needs in the Polytechnic Library. The polytechnic is guided by its core mandate hence the need to procure Library facilities necessary for the achievement of relevant objectives. Experienced and competent contractors/suppliers are hereby invited to submit bids for the procurement of books, library equipment and facilities.
2. SCOPE OF SUPPLIES
It covers procurement of Books, Library Equipment and Accessories & Installation of procured equipment and facilities as appropriate.
3. ELIGIBILITY REQUIREMENTS
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7;
b) Evidence of Company’s Income Tax Clearance Certificates for the last three (3) years valid till 31st December 2024; with minimum average annual turnover of N50m.
c) Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g) Sworn affidavit
- disclosing whether or not any officer of the relevant committees of the Kenule Beeson Saro-Wiwa Polytechnic, Bori or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
- That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
h) Company’s Audited Accounts for the last three years (2021, 2022 & 2023)
i) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;
k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l) For supply of equipment: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the standard bidding document (SBD) from the office of the Procurement officer at Administrative block, Management Campus, Kenule Beeson Saro-Wiwa Polytechnic, Bori on evidence of payment of a non-refundable tender fee of N10,000.00 per lot, paid into the Kenule Beeson Saro-Wiwa Polytechnic’s designated account specified by the Bursary department.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit two (2) hard copies each of the technical and financial bids with softcopy of the financial bid in MS Excel format, packaged separately in sealed and clearly marked as “Technical Bid” and “Financial Bid”. Thereafter, the two sealed envelopes should be put together in a bigger sealed envelope addressed to the Rector, Kenule Beeson Saro-Wiwa Polytechnic, Bori and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender at the procurement office, not later than 12:00noon Monday 22nd July 2024.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at Monday 22nd July, 2024, at KENPOLY Council Chamber, Management campus in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please ensure that you sign the bid submission register in the office of the Registrar, Kenule Beeson Saro-Wiwa Polytechnic, Bori. The Polytechnic will not be held liable for misplaced or wrongly submitted bids. For further enquiries. Please contact the Procurement Officer through: info@kenpoly.edu.ng
7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidders
b. Bids submitted after the deadline for submission would be returned unopened;
c. All cost will be borne by the bidders;
d. The technical bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
e. Only pre-qualified bidders at technical evaluation will be invited at later date for virtual financial bids opening, while the financial bids of un- successful bidders will be returned un-opened;
f. The Kenule Beeson Saro-Wiwa Polytechnic, Bori, is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.
Signed
Dr. Emmanuel Onwuka
Registrar
Kenule Beeson Saro-Wiwa Polytechnic, Bori
