Ministry Of Special Duties & Inter-Governmental Affairs- Invitation To Tender For Implementation Of 2024 Capital Budget (4 Lots)

DEADLINE: 29TH JULY, 2024
MINISTRY OF SPECIAL DUTIES & INTER- GOVERNMENTAL AFFAIRS
FEDERAL SECRETARIAT, PHASE 1, SHEHU SHAGARI WAY, ABUJA
INVITATION TO TENDER FOR IMPLEMENTATION OF 2024 CAPITAL BUDGET

1. INTRODUCTION
The Federal Government of Nigeria has allocated funds to the Federal Ministry of Special Duties and Inter-Governmental Affairs in the 2024 Appropriation Act (PPA), 2007, the Ministry wishes to invite experienced and competent contractors, suppliers and service providers to submit Technical and Financial bids for the execution of the following projects:

2. SCOPE OF WORKS

3. ELIGIBILITY REQUIREMENTS
The ministry, in compliance with the provision of the Public Provision Act, 2007 and the public procurement regulation for works, goods and services will carry out a shortlisting of the companies that respond to this advertisement based on the following requirements:
a. Certificate of Incorporation issued by Corporate Affairs Commission (CAC), including Forms CAC2 and CAC7
b. Evidence of firm Tax Clearance Certificate for the last three (3) years valid till 31st December 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December 2024 (applicable where a number of staff is at least 15);
d. Evidence of Industrial Training Funds (ITF) Compliance Certificate valid till 31st December 2024
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2024
f. Evidence of registration on the national Database of Federal Contractors, Consultants and Service providers by submission of interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g. Sworn affidavit

• disclosing whether or not any officer of the relevant committees of the Federal Ministry of Special duties and Inter-Governmental Affairs or the Bureau of Public Procurement is a former or present Director, shareholders or has any financial interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding;

h. Company audited accounts for the last three (3) years –2021, 2022 & 2023
i. Reference letter from a reputable commercial bank in Nigeria, indicating a willingness to provide credit facility for the execution of the project when needed;
j. Company’s profile with the curriculum vitae of key staffs to be deployed for the project, including copies of their Academic/Professional qualifications;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l. Only companies included in the National Automotive design and development Councils approved list of Local manufacturers of vehicles or their authorized representatives should bid for the vehicles;
m. For Joint venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension clearance certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Coverage /Forwarding letter under the Company/Firm’s Letter Head paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affair’s Commission (CAC), contact address, telephone number (preferably GSM No.) and email address. The letterhead paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the standard biding document (SBD) from the procurement department at the Federal Ministry of special Duties and Inter-government Affairs on evidence of a non-refundable tender fee of N10, 000.00 per lot, paid into the Federal Ministry of Special Duties and Inter–governmental Affairs’ Remita account in any reputable commercial Bank in Nigeria.
How to make payment
a. Access the e-collection platform via www.remita.net
b. Click on “FGN” Federal Government of Nigeria
c. Click on FEDERAL MINISTRY OF SPECIAL DUTIES AND INTER-GOVERNMENTAL AFFAIRS.

5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit two (2) hard copies each of the technical and financial bids with softcopy of the financial bid in MS Excel format, packaged separately in sealed and clearly marked as “Technical Bid” and “Financial Bid”. Thereafter, the two sealed envelopes should be put together in a bigger sealed envelope addressed to the Permanent Secretary, Federal Ministry of Special Duties and Inter–governmental Affairs and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender Box at the procurement department on the 3rd floor not later than 12:00 noon Monday, 29th July, 2024.

6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon Monday, 29th July, 2024 at the Permanent Secretary Conference Room, 3rd floor, Federal Secretariat, Phase 1, , Federal Ministry of Special Duties and Inter–governmental Affairs Office, Abuja in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the bid submission register in the procurement department on the 3rd floor, as the Federal Secretariat, Phase 1, Federal Ministry of Special Duties and Inter–governmental Affairs will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact;
The Head Procurement
Procurement Department
Federal Ministry of Special Duties and Inter–governmental Affairs, Abuja

7. GENERAL INFORMATION
a. Bids documents must be English Language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. Bidders should not bid for more than two (2) lots;
d. All documents submitted by bidders will be subjected to verification
e. All cost will be borne by the bidders;
f. The technical bids will be opened in the presence of bidders or their representatives, CSOs in the areas of Anti-corruption and Transparency and private professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
g. Only pre-qualified bidders at technical evaluation will be invited at later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
h. Non-compliance or any of the above instructions will lead to disqualification.
i. The advertisement shall not be construed as a commitment on the part of the Ministry to award contract to any bidder.
j. The Ministry shall verify any or all of the claims made by applicants and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary;
k. Bidders who have worked for the ministry and have history of poor performance, abandonment, termination and/or prolonged contract execution period need not apply as their bids shall be excluded from the process in line with section 16(8)(b) of the Public Procurement ACT 2007.
l. Federal Ministry of Special Duties and Inter–governmental Affairs is not bound not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.

SIGNED
PERMANENT SECRETARY
FEDERAL MINISTRY OF SPECIAL DUTIES AND INTER-GOVERNMENTAL AFFAIRS