National Judicial Council, Abuja- Pre-Qualification/Invitation To Tenders/Request Expression Of Interest (EOI) For Year 2024 (3 Lots)

DEADLINE: 9TH & 23RD JULY, 2024
NATIONAL JUDICIAL COUNCIL, ABUJA
SUPREME COURT COMPLEX, THREE ARMS ZONE, PMB 483, ABUJA, FCT
PRE-QUALIFICATION/INVITATION TO TENDERS/REQUEST EXPRESSION OF INTEREST (EOI) FOR YEAR 2024

1. INTRODUCTION
The National Judicial Council as the apex body of the Nation’s Judiciary is one of the Federal Executive Bodies created by virtue of section 153 of the constitution of the Federal Republic of Nigeria, 1999.
The council had earmarked fund from its 2024 Appropriation for the procurement of Goods, Works and Services. Consequently, interested contractors/Service providers are hereby invited to submit tenders or Expression of Interest for the following projects:

2. SCOPE

3. ELIGIBILITY REQUIREMENTS
Prospective bidders are requested to submit the following requirements:
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7; Business name with form BN1 is also acceptable for consultancy services.
b) Evidence of Company’s Income Tax Clearance Certificates(or personal Income Tax Clearance Certificates for all partners) for the last three (3) years valid till 31st December 2024;
c) Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g) Sworn affidavit

• disclosing whether or not any officer of the relevant committees of the National Judicial Council or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
• That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.

h) Company’s Audited Accounts for the last three years (2020, 2021 & 2022)
i) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;
k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l) Works: List of plants/equipment with proof of ownership/lease agreement;
m) Lot C: Only companies included in the National Automotive design and development Councils approved list of Local manufacturers of vehicles or their authorized representatives should bid for vehicle
n) Consultancy services: evidence of firms current registration with relevant regulatory professional body(ies) such as COREN, QSRBN, ARCON, CORBON, NITDA & CPN etc
o) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS (INVITATION TO TENDER)
Interested companies are to collect Bid Document from the Procurement Department, Second floor National Judicial Council Office Complex, Supreme Court Complex, Three Arms Zone, Abuja on evidence of payment of non-refundable tender fee of N10, 000 per lot paid into
NJC’S REVENUE ACCOUNT
BANK: FCMB
ACCOUNT NO: 1167647018

5. SUBMISSION OF BID DOCUMENTS
Prospective bidders are to submit hard copies of their prequalification documents/ EOI, packaged in an envelope and distinctly marked prequalification/EOI, while interested bidders for category C are to submit hard copies of technical and financial bids (includings soft copy of financial bid in MS excel, packaged in separate sealed envelopes and distinctly marked Technical bid and financial bid respectively. The envelopes should thereafter be enclosed in a bigger sealed envelope, addressed to;
The Secretary,
National Judicial Council,
Supreme Court Complex
Three Arms Zone, Abuja.
And clearly marked with the project title and lot number. In addition, the reverse side of the envelops should indicate the name and address of the bidder and dropped in designated tender boxes at the procurement Department of National Judicial Council not later than 11:00 am of 9th July, 2024 (for category A) and 23rd July, 2024 (for category B and C) respectively.
Kindly ensure you sign the EOI/Bid submission register, as the National Judicial Council shall not be liable for misplaced or wrongly submitted EOI/Bid.

6. OPENING OF EOI, PREQUALIFICATION DOCUMENTS AND TECHNICAL BIDS
The prequalification documents and the EOI/technical bids will be opened immediately after the deadline for submission at 11:00am of 9th July, 2024 and 11:00am of 23rd July, 2024, respectively at the National Judicial Council main Building (Committee Room 1), Supreme Court Complex, Three Arms Zone, Abuja, in the presence of bidders or their representatives, while the financial bid will be kept un-opened.

7. GENERAL INFORMATION
a) Bids must be in English Language and signed by an official authorized by the bidders
b) Bids submitted after the deadline for submission would be returned unopened;
c) All cost will be borne by the bidders
d) Invitation to tender: Only pre-qualified bidders at technical evaluation will be invited at later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
e) Invitation for prequalification: Only prequalified bidders at technical evaluation will be invited at a later date for collection of tender;
f) Consultancy Services: Only shortlisted Applicants at EOI’s evaluation will be invited at a later date for collection of Request for Proposals;
g) National Judicial Council is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.

Signed: Secretary
National Judicial Council
Supreme Court Complex
Three Arms Zone, PMB 483, Abuja