DEADLINE: 8TH & 29TH JULY, 2024
NIGERIA CIVIL AVIATION AUTHORITY (NCAA)
CORPORATE HEADQUARTERS: NNAMDI AZIKIWE INTERNATIONAL AIRPORT, DOMESTIC WING, ABUJA. LAGOS OFFICE: AVIATION HOUSE: MURTALA MOHAMMED INTERNATIONAL AIRPORT, DOMESTIC WING, IKEJA P.M.B. 21029, 21038, IKEJA, LAGOS
INVITATION TO TENDER AND EXPRESSSION OF INTEREST UNDER NCAA 2024 IGR BUDGET REF NO.: NCAA/DG/PROC/01/24/015
1 INTRODUCTION
1.1 Nigeria Civil Aviation Authority (NCAA), a Parastatal under the Federal Ministry of Aviation and Aerospace Development, in pursuance of its statutory oversight functions and in compliance with the Public Procurement Act, 2007, intends to carry out the Procurement of Goods, Works and Consultancy under its 2024 Internally Generated Revenue (ICR) Budget
1.2 The Authority therefore invites experienced and competent Contractors, Suppliers and Consultants with relevant experience for consideration for the execution of the projects stated herein.
2. SCOPE OF GOODS/WORKS/SERVICES
The scope of Goods/Works/Services for the 2024 fiscal year are categorised as follows;
GOODS
Lot NCAA/G1/24: Procurement and Installation of 200KVA Generator Set be delivered at NCAA Kano Regional Office, Kano.
Lot NCAA/G2/24: Procurement of Operational Vehicles to be delivered at NCAA Corporate Headquarters, Abuja and Regional Offices.
Lot NCAA/G3/24: Procurement of Hand Refractometer and VHF Fixed Mobile Radio with Handheld walkie- talkie to be delivered at NCAA Corporate Headquarters Abuja
Lot NCAA/G4/24: Procurement of Equipment for Aeromedical Standards to be delivered at NCAA Lagos Regional office
Lot NCAA/G5/24: Procurement of Office Furniture for Examination Building to be delivered at NCAA Corporate Headquarters, Abuja.
Lot NCAA/G6/24: Procurement of Office Furniture for NCAA Kano Prototype Regional Office Building, Kano. Lot NCAA/G7/24: Procurement of Office Furniture for NCAA Port Harcourt Prototype Regional Office Building, Port Harcourt.
Lot NCAA/G8/24: Procurement of Office Furniture for NCAA Kaduna Prototype Regional Office Building, Kaduna.
Lot NCAA/G9/24: Procurement of Office Furniture for NCAA Abuja Prototype Regional Office Building, Abuja.
Lot NCAA/G10/24: Procurement of Office Furniture for NCAA Corporate Headquarters, (DG’s Block) Abuja.
Lot NCAA/G11/24: Procurement of High-End Laptop for EMPIC implementation to be delivered at NCAA Corporate Headquarters, Abuja
WORKS:
Lot NCAA/W1/24: Construction of Store Building at NCAA Kano Regional Office, Kano
Lot NCAA/W2/24: Construction of Store Building at NCAA Port Harcourt Regional Office, Port Harcourt Regional
Lot NCAA/W3/24: Construction of Store Building at NCAA Abuja Regional Office, Abuja.
Lot NCAA/W4/24: Electrification of NCAA Kano Regional Office Building with 500KVA/11KVA/230V Transformer.
Lot NCAA/W5/24: Electrification of NCAA Port Harcourt Regional Building with 500KVA/11KVA/230V Transformer
Lot NCAA/W6/24: Provision of Solar Light for NCAA Safety Inspectors Quarters Premises, at Oshodi, Lagos.
Lot NCAA/W7/24: Provision of Solar Light for NCAA Safety Inspectors Quarters Premises, at Port Harcourt
Lot NCAA/W8/24: Provision of Solar Light for NCAA Safety Inspectors Quarters Premises, at Kano Regional Office Kano
Lot NCAA/W9/24: Provision of Solar Light for NCAA Safety Inspectors Quarters Premises, at Kaduna Regional Office, Kaduna.
Lot NCAA/W10/24: Provision and Installation of Solar Hybrid Inverter, Compact Perimeter Solar Lighting System and Mini Grids to support at NCAA facilities nationwide
Lot NCAA/W11/24: Provision of Training Facility with Infrastructure at NCAA Corporate Headquarters, Abuja
Lot NCAA/W12/24: Construction of Residence Hall and Guest House at NCAA Corporate Headquarters, Abuja
Lot NCAA/W13/24: Construction and Equipping of NCAA Lagos Regional office, Annex Lagos
Lot NCAA/W14/24: Construction of Recreational Centre with Mosque, Church and Library at NCAA Corporate Headquarters, Abuja.
Lot NCAA/W15/24: Construction of Staff Canteen for NCAA Regional Office, Port Harcourt.
Lot NCAA/W16/24: Construction of Staff Canteen for NCAA Regional Office, Kano
CONSULTANCY:
Competent, experienced and reputable consulting firms are required to express interest in:
Lot NCAA/C1/24: Engagement of Consultants for the production of drawings, architectural designs, approval and supervision (Preliminaries and Construction).
Lot NCAA/C2/24: Engagement of Consultants for Review of Stores Policy and Procedural Manual. Lot NCAA/C3/24: Engagement of Consultants for the Identification of Assets by Categories and Asset Locations at NCAA Corporate Headquarters and Regional Offices
Lot NCAA/C4/24: Engagement of Consultants for the Total Migration from Manual (Excel) Fixed Assets Register (FAR) to Real Time Online Fixed Assets Management Systems (FAMMS)
Lot NCAA/C5/24: Engagement of Consultants for the Integration or Handshaking of Information Technology with any Accounting Software that Management will want to use as may be necessary
3. ELIGIBILITY REQUIREMENTS
a. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC2 and CAC7. Business Name with Form BN1 is also acceptable for Consultancy Services;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) valid till 31 December 2024;
c. Evidence of Pension Clearance Certificate valid till 31 December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2024 (applicable where number of staff is at least 5 or the bidder has at least #50m turnover);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31 December, 2024 or valid Certificate issued by BPP:
g. Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Nigeria Civil Aviation Authority or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in the bid are true and correct in all particulars:
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings:
- That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years 2021, 2022 and 2023,
i. Reference letter from any reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional Certificates such as COREN, QSRBN, ARCON, CORBON, etc.; k. Verifiable documentary evidence of at least three (3) similar jobs of not less than Thirty Million Naira (N30,000,000.00) each successfully completed/on-going within the last five (5) years including copies of Letters of Award. Certificates of Completion and Photographs; l. For Consultancy Services: Evidence of Firm’s current registration issued by relevant regulatory professional body(ies) such as COREN, QSRBN, ARCON, CORBON, etc.;
m. For Supply of Equipment Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
n. Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA):
o. For Motor Vehicle’s procurement: Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles;
Note: All documents for submission must be transmitted with a Covering/Forwarding Letter under the Company/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address. Telephone Number (preferably GSM No) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested Companies are to collect the Standard Bidding Document (SBD) from the office of the Head of Procurement, Nigeria Civil Aviation Authority Procurement Department, Corporate Headquarters, Nnamdi Azikiwe International Airport, FCT, Abuja between 10:00am and 4:00pm Monday to Friday on presentation of evidence of payment of a non-refundable tender fee of N10,000.00 per Lot through the following payment instructions below:
- collect e-invoice from NCAA Commercial Department Directorate of Transport Regulations (DATR) to generate invoice number
- pay to NCAA Remita Account No. 0020093866011/ NUBAN No. 3000133034.
- present Remita invoice to NCAA Treasury Unit, Directorate of Finance and Accounts, to convert it to official receipt.
- present the official receipt to Procurement Department to collect Tender Document.
5. SUBMISSION OF BID DOCUMENTS (GOODS & WORKS)
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to The Secretary Tenders Board, Nigeria Civil Aviation Authority, Corporate Headquarters, Nnamdi Azikiwe International Airport, FCT, Abuja and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender Box at the Ground Floor, Nigeria Civil Aviation Authority, Corporate Headquarters, Nnamdi Azikiwe International Airport, FCT, Abuja between 10am – 4pm daily, not later than 12:00 noon on Monday, 29th July, 2024.
6. SUBMISSION OF EOI DOCUMENTS (CONSULTANCY)
Interested firms are to submit two (2) bound copies of Expression of Interest (Eol) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to The Secretary Tenders Board, Nigeria Civil Aviation Authority, Corporate Headquarters, Nnamdi Azikiwe International Airport, FCT, Abuja and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender Box at the Ground Floor, Nigeria Civil Aviation Authority, Corporate Headquarters, Nnamdi Azikiwe International Airport, FCT, Abuja not later than 12:00 noon on Monday, 8th July, 2024.
7. OPENING OF TECHNICAL BIDS AND EXPRESSION OF INTEREST
The Expression of Interest and Technical Bids will be opened immediately after the deadlines for submission 12:00 noon on Monday, 8 July, 2024 and Monday, 29th July, 2024, respectively, at the Conference Hall, Nigeria Civil Aviation Authority, Corporate Headquarters, Nnamdi Azikiwe International Airport, FCT, Abuja in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the EOI/Bid Submission Register at the Ground Floor, Nigeria Civil Aviation Authority, Corporate Headquarters, Nnamdi Azikiwe International Airport, FCT, Abuja, as the Nigeria Civil Aviation Authority will not be held liable for misplaced or wrongly submitted EOIs/Bids. For further enquiries, please contact the Director of Corporate Services, Head of Procurement or Assistant General Manager (Procurement) on the following telephone numbers 08034841192, 08035614093 or 08023164133 respectively between 10:00am and 4:00pm Monday to Friday.
8. GENERAL INFORMATION
a. Bids and Expression of Interest must be in English Language and signed by an official authorized by the bidders;
b. Bids and Expression of Interest submitted after the dead line for submission would be returned un- opened;
c. All costs will be borne by the bidders
d. Bidders should not bid for more than Two (2) Lots;
e. The Expressions of Interest and Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the Expressions of Interest and Technical Bids opening online;
f. Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened,
g. Consultancy Services: Only shortlisted firms will be invited at a later date for collection of Request for Proposals;
h. NCAA reserves the right to verify the authenticity of any claims made on the documents submitted by bidders;
i. Bidders are required to allow their EOIs/Bids to be scanned by NCAA Security Personnel and sign bids return register located at the security duty post before submission. Failure to comply with this security arrangement disqualifies a bidder.
j. Failure to submit any or all eligibility requirement(s) documents shall automatically result in disqualification.
k. Originals of all the documents submitted must be produced for sighting at any time requested. The award of contract for any Lot is subject to availability of funds.
l. The Authority reserves the right to prioritize the implementation of its projects
m. In all correspondences, please quote the reference number shown above.
n. The list of the successful and unsuccessful bidders shall be pasted on the notice board at NCAA Corporate Headquarter Abuja and NCAA, website (www.ncaa.gov.ng)
0. This advertisement shall not be construed as a commitment on the part of Federal Ministry of Aviation and Aerospace Development, NCAA or its staff nor shall it entitle a bidder to make any claim whatsoever and or seek any indemnity from NCAA by virtue of such bidder having responded to the advertisement.
p. The Nigeria Civil Aviation Authority is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed:
DIRECTOR GENERAL OF CIVIL AVIATION
NIGERIA CIVIL AVIATION AUTHORITY
